Assistant Development Officer, Penn Medicine
The University of Pennsylvania, the largest private employer in
Philadelphia, is a world-renowned leader in education, research,
and innovation. This historic, Ivy League school consistently ranks
among the top 10 universities in the annual U.S. News & World
Report survey. Penn has 12 highly-regarded schools that provide
opportunities for undergraduate, graduate and continuing education,
all influenced by Penn's distinctive interdisciplinary approach to
scholarship and learning. As an employer Penn has been ranked
nationally on many occasions with the most recent award from Forbes
who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of
Philadelphia. The University is situated on a beautiful urban
campus, with easy access to a range of educational, cultural, and
recreational activities. With its historical significance and
landmarks, lively cultural offerings, and wide variety of
atmospheres, Philadelphia is the perfect place to call home for
work and play.
The University offers a competitive benefits package that includes
excellent healthcare and tuition benefits for employees and their
families, generous retirement benefits, a wide variety of
professional development opportunities, supportive work and family
benefits, a wealth of health and wellness programs and resources,
and much more.
Posted Job Title
Assistant Development Officer, Penn Medicine
Job Profile Title
Assistant Development Officer A
Job Description Summary
The Assistant Development Officer (ADO) serves as an instrumental
member of the University of Pennsylvania Health System (UPHS)
development team working to advance specified clinical fundraising
programs at Penn Medicine. The ADO works in partnership with three
Major Gift Officers to plan, coordinate, and implement development
efforts for defined areas currently including seven clinical
departments and divisions. The ADO serves as a content partner and
project manager, taking on writing and design responsibilities for
donor and faculty proposals, update reports and communications. The
ADO has opportunities to work with clinical directors (almost
exclusively Penn Medicine faculty/physicians), senior level
administrators, and volunteers to meet funding goals.
**Please provide a resume and cover letter in order to be
considered for this role. Please upload all documents in the
“Resume/CV” section of the application prior to
- Stewardship Writing and Project Management. Produce and/or
coordinate stewardship reports and activities for donors with
communications staff and gift officers including annual reports,
thank you and outreach letters, e-communications, and recognition
pieces such as plaques and donor listings. This includes writing
responsibilities and, when appropriate, support with design and
formatting. For larger stewardship reports, and following direction
of gift officers, this position will serve as a project manager to
ensure deadlines are met.
- Proposal/Solicitation Writing and Coordination. Responsible for
drafting of select gift proposals, assisting the gift officers with
regard to the drafting of invitation letters, reports, and select
correspondence. This position also plays a lead role in planning,
executing and reporting on annual appeals and mailings throughout
- Collateral Material Creation. Working alongside their manager
and gift officers, this role will be responsible for first drafts
of many information pieces, including designing one-pagers and
other collateral materials. This role will attend faculty meetings,
keep notes and help draft materials to be used for lay-audiences.
Creation of these materials are a team effort, and this role plays
an integral part of streamlining the process and adhering to
- Volunteer Involvement. Serve as a key team member on managing
service-line Leadership Councils that meet bi-annually. Working
with the gift officers who staff the Councils, provide assistance
with the production of materials and logistical arrangements as
needed. Laisse with colleagues working with Councils across the
office to employ best practices.
- Faculty Relations. This role works alongside three gift
officers to record notes and action items from meetings with
faculty. They will work closely with the administrative and support
staff for the faculty to coordinate meetings and enhance
relationships. When needed, this role will draft briefing materials
for faculty and institutional leadership.
- Donor Relations. Work collaboratively with Penn Medicine gift
officers, donor relations, and communications to help ensure that
the process of donor acknowledgments by key faculty takes place.
Coordinate with donor relations staff to ensure accurate recording
of gifts and communication with donors and departments. At times,
this role could serve as a contact for gift processing, donor
requests, and more.
- Cultivation/Prospect Identification. Work collaboratively with
major gifts team to provide support in the identification and
cultivation of new prospective donors. This includes managing
systems to organize/keep records of identified prospects for
day-to-day tasks and in database.
- Prospect Management. Maintain primary responsibility for the
tracking and management of gift data including the retrieval of
data and production and analysis of reports. Be able to step in as
needed by gift officers as point person for specific projects.
- Special Events. Work with the major gift and institutional
events team to help plan, staff, and coordinate meetings and
special events related to prospect/donor activity as needed.
Job Location - City, State
- Bachelor's degree and 1-3 years of relevant experience in
fast-paced office environment or equivalent combination of
education and experience required, preferably in
fundraising/development, with exposure to prospect management,
annual giving, major gifts, volunteer management, and
- Strong administrative experience and the ability to establish
objectives and organize a successful approach to achieving
- Solid computer skills required: familiarity with prospect
management databases, report writing aptitude, web sites, internet,
word processing, etc. Proficiency in preparation of numeric- and
text-laden spreadsheets, Microsoft Office Suite (Power Point,
- Creativity is important to the role as it often requires
translating information into templates or formatted documents that
are appealing to a donor or program. Graphic design experience is
not required, but a familiarity with InDesign, Photoshop, and/or
Adobe Editing Suite is strongly encouraged.
- Ability to work independently, but collaboratively as part of a
- Excellent oral and written communication and interpersonal
- Superior attention to detail and organization skills in an
environment where accuracy and timely completion of tasks is
critical to maintaining faculty and donor satisfaction.
- Capability to handle complex and highly confidential
- Ability to travel both locally and nationally, must be willing
to work evenings and weekends for special events/meetings.
- Valid driver's license required.
- Ability to lift 25 lbs. or less.
Department / School
Development and Alumni Relations
$43,919.00 - $60,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications,
experience, skills, and education as they directly relate to the
requirements of the position, as well as internal and market
factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis
of race, color, sex, sexual orientation, gender identity, religion,
creed, national or ethnic origin, citizenship status, age,
disability, veteran status, or any other legally protected
Background check required after a conditional job offer is made.
Consideration of the background check will be tailored to the
requirements of the job.
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement—and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3535-Market/Assistant-Development-Officer--Penn-Medicine_JR00083106