Executive Assistant

Position, Department: Executive Assistant, College Advancement and Government Affairs

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8 a.m.-5 p.m., 40 hours per week

Pay Range: $21.96-$27.45 and determined based on relevant years of work experience.

Benefits Category: Full-time Benefits



Position Summary: The Executive Assistant functions at the direction of the Vice President for College Advancement and Government Affairs, and the Executive Director and Chief Curator of the Nerman Museum of Contemporary Art, Johnson County Community College. This position provides high level support, exercising considerable independence and sound judgment in making decisions and strong ability to prioritize. This person performs a wide variety of difficult, sensitive, and confidential executive-level work requiring a high degree of responsibility, initiative, accuracy, diplomacy, tact, and judgment. They ensure day-to-day operations and special projects run smoothly and efficiently. This position works effectively and collegially with a broad range of staff, faculty, students, donors, and the general public. A strong customer service orientation and the ability to achieve and sustain best administrative practices are essential.

Required Qualifications: Associate's degree and three years of related work experience, or equivalent combination of education and experience required.

Keyboarding, Microsoft Word and Excel proficiency tests required. Ability to work fluently within various types of software (BANNER; word-processing; spreadsheets; database; custom applications).

Strong organizational skills; ability to work on numerous projects simultaneously; flexibility

Commitment to accuracy; attention to detail.

Excellent interpersonal skills.

Preferred Qualifications: Bachelor's degree preferred.
Current or previous JCCC employee preferred.
Banner Finance experience preferred.

To be considered for this position we will require an application, resume, and/or cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.



Position Details: Job duties include but are not limited to:

• ADMINISTRATIVE—Serve as the central point of operations for the Nerman Museum by facilitating communications for all internal and external stakeholders (including phone, email and personal interactions). Maintain, update, and reconcile database information for the Museum’s physical and digital mailing lists and contact records across a variety of platforms. Research, expedite and order supply items and materials to support all Museum departments. Assist museum patrons in inquiries, including purchasing books published by the museum and other related organizations. Support Vice President for College Advancement and Government Affairs, as well as the Executive Director and Chief Curator of the Nerman Museum, in a wide variety of tasks. Supports all Nerman Museum staff in day-to-day operations.
• BUDGET—Monitor and develop the Museum’s budget with guidance from the Executive Director and Chief Curator. Oversee the Museum’s accounting processes by handling all requisitions, invoices, payments and budget activities on Banner and other systems as necessary. This includes but is not limited to payment of artists, invoicing vendors, collection of W9s and management of Concur travel receipts. Liaison to the JCCC Foundation for accounting of the Museum’s numerous Foundation funds. Monitor and maintain records on donor gifts, endowment earnings, and spendable amounts in these various private funds.
• PROGRAMMING SUPPORT – Support Nerman Museum staff in the implementation and execution of a variety of exhibitions and programs. Support events by working closely with Events and Scheduling staff, using the appropriate software (SPACE) to schedule required spaces, coordinate catering and décor, cleanup, payments for receptions and special events, and serve as internal contact for the Nerman Museum alongside JCCC departments.

*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.



About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator ( TitleIX@jccc.edu ), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov .

Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu .

Advertised: 15 Dec 2023 Central Standard Time
Applications close: 29 Dec 2023 Central Standard Time