Executive Assistant, College
Advancement and Government Affairs
Type of Position:
Full-time Hourly, Non-Exempt
Work Schedule, Hours per week:
Monday-Friday, 8 a.m.-5 p.m.,
40 hours per week
$21.96-$27.45 and determined based on relevant
years of work experience.
The Executive Assistant functions at the
direction of the Vice President for College Advancement and
Government Affairs, and the Executive Director and Chief Curator of
the Nerman Museum of Contemporary Art, Johnson County Community
College. This position provides high level support, exercising
considerable independence and sound judgment in making decisions
and strong ability to prioritize. This person performs a wide
variety of difficult, sensitive, and confidential executive-level
work requiring a high degree of responsibility, initiative,
accuracy, diplomacy, tact, and judgment. They ensure day-to-day
operations and special projects run smoothly and efficiently. This
position works effectively and collegially with a broad range of
staff, faculty, students, donors, and the general public. A strong
customer service orientation and the ability to achieve and sustain
best administrative practices are essential.
Associate's degree and three years
of related work experience, or equivalent combination of education
and experience required.
Keyboarding, Microsoft Word and Excel proficiency tests required.
Ability to work fluently within various types of software (BANNER;
word-processing; spreadsheets; database; custom
Strong organizational skills; ability to work on numerous projects
Commitment to accuracy; attention to detail.
Excellent interpersonal skills.
Bachelor's degree preferred.
Current or previous JCCC employee preferred.
Banner Finance experience preferred.
To be considered for this position we will require an application,
resume, and/or cover letter.
*Unofficial transcripts are required for all Adjunct faculty and
Position Details: Job duties include but are not limited
- ADMINISTRATIVE—Serve as the central point of operations for the
Nerman Museum by facilitating communications for all internal and
external stakeholders (including phone, email and personal
interactions). Maintain, update, and reconcile database information
for the Museum’s physical and digital mailing lists and contact
records across a variety of platforms. Research, expedite and order
supply items and materials to support all Museum departments.
Assist museum patrons in inquiries, including purchasing books
published by the museum and other related organizations. Support
Vice President for College Advancement and Government Affairs, as
well as the Executive Director and Chief Curator of the Nerman
Museum, in a wide variety of tasks. Supports all Nerman Museum
staff in day-to-day operations.
- BUDGET—Monitor and develop the Museum’s budget with guidance
from the Executive Director and Chief Curator. Oversee the Museum’s
accounting processes by handling all requisitions, invoices,
payments and budget activities on Banner and other systems as
necessary. This includes but is not limited to payment of artists,
invoicing vendors, collection of W9s and management of Concur
travel receipts. Liaison to the JCCC Foundation for accounting of
the Museum’s numerous Foundation funds. Monitor and maintain
records on donor gifts, endowment earnings, and spendable amounts
in these various private funds.
- PROGRAMMING SUPPORT – Support Nerman Museum staff in the
implementation and execution of a variety of exhibitions and
programs. Support events by working closely with Events and
Scheduling staff, using the appropriate software (SPACE) to
schedule required spaces, coordinate catering and décor, cleanup,
payments for receptions and special events, and serve as internal
contact for the Nerman Museum alongside JCCC departments.
*Duties and responsibilities, as required by business necessity,
may be added, deleted or changed at any time at the discretion of
management, formally or informally, either verbally or in writing.
Scheduling, shift assignments and work location may be changed at
any time, as required by business necessity.
Established in 1969, Johnson County Community
College is dedicated to transforming lives and strengthening
communities through learning. Located in Overland Park, Kansas,
JCCC has enjoyed a national reputation for educational excellence
and student success for more than 50 years. That's five decades
dedicated to smaller class sizes, more resources and a thriving
campus culture – not to mention our competitive tuition rates and
extracurricular experiences that transcend the norm.
Equal Employment Opportunity:
JCCC provides equal
opportunities and equal access to all individuals and is an
affirmative action employer. JCCC does not discriminate on the
basis of sex, race, color, national origin, ancestry, disability,
age, religion, marital status, parental status, military status,
veteran status, sexual orientation, gender identity, genetic
information or other factors that cannot be lawfully considered in
its programs and activities, which includes employment and
admissions, in accordance with Titles VI and VII of the Civil
Rights Act of 1964, the Equal Pay Act of 1963, the Age
Discrimination in Employment Act of 1967, the Age Discrimination
Act of 1975, Executive Order 11246, Title IX of the Education
Amendments of 1972, Section 503 and 504 of the Rehabilitation Act
of 1973, the Americans with Disabilities Act, the Vietnam Era
Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of
2002, the Kansas Acts Against Discrimination and all other
applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination
policies (including Title IX, Title VI and Section 504 inquiries)
may be referred to a Title IX Coordinator ( TitleIX@jccc.edu
), or Director of
Human Resources, or the Dean of Students and Learner Engagement at
Johnson County Community College, 12345 College Blvd, Overland
Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas
City Office, U.S. Department of Education, One Petticoat Lane, 1010
Walnut Street, Suite 320, Kansas City, MO 64106, Telephone:
816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov
If you need any assistance throughout the search
process, please reach out to the HR Generalist for this position.
In accordance with the college policy, finalists for this position
will be subject to criminal background investigations. Individual
hiring departments at JCCC may elect to administer pre-employment
tests, which are relevant to essential job functions as part of the
applicant selection/hiring process. Many departments require those
selected for hire to submit a certified transcript for all degrees
obtained. For full consideration, applicants are encouraged to
apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable
accommodation in the application process, please contact the Office
of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu
15 Dec 2023 Central Standard Time
29 Dec 2023 Central Standard Time