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Senior Executive Assistant



Hiring Department

Advancement

Job Description

The Division of Advancement supports the university by building key partnerships that support the university’s philanthropic goals and alumni relations, as well as collaborating with leaders across campus to build upon the university’s ongoing fundraising efforts. As the Senior Executive Assistant for the Vice Chancellor, you will join a dynamic team and play a key role in supporting day-to-day operations, overseeing complex and strategic scheduling and high-level relationship management, and serving as the point of contact for the Vice Chancellor with key internal and external stakeholders.
The ideal candidate will have excellent judgment, including discretion and confidentiality when required. From scheduling meetings and optimizing travel to synthesizing information and reports, you’ll be key to ensuring our executives and team members can make the most of every minute.

Job duties include:
  • Performing complex or long-term assignments at the request of the Vice Chancellor.
  • Providing staff support for external events including, but not limited to, donor recognition and fundraising activities.
  • Managing travel logistics for the Vice Chancellor, including booking travel and compiling pre-meeting briefing materials.
  • Serving as liaison to the Office of the President for donor travel logistics and Advancement event requests.
  • Assisting with data entry and data management on a variety of monthly donor prospect reports
  • .Reviews, analyzes, and sorts all incoming material and data, summarizing content to brief the VC regarding important issues of conflicts as they arise.
  • Compiling research and materials necessary for meetings or conferences.
  • Creating materials for publication or presentation by the Vice Chancellor.
  • Acting as liaison between Vice Chancellor’s office and major external and internal constituents.
  • Compiling information related to fiscal operations by analyzing past requirements and activities, projecting future needs, and preparing written justification of financial requests.
  • Reviews incoming invitations to determine importance and routing.
  • Providing administrative functions such as calendar management, phone answering, meeting scheduling and additional support as needed.
  • Answering questions over and above routine office inquiries.
  • Briefing supervisors on subject matters for upcoming meetings.
  • Coordinates all Leadership Meetings including finalizing agenda and ensuring leadership team member reports are received.
  • Providing leadership on special projects in the Vice Chancellor’s office.
  • Requests information and actions on behalf of the VC to ensure these requests are fulfilled efficiently and effectively.
  • Consistently exercises discretion, diplomacy, and tact in correspondence with all stakeholders.
  • Conducts due diligence and follow-up activities to ensure delivery of activities/services within established timelines.
  • Locates, assembles, and prepares oral and written presentation material using multiple data sources.
  • Provide general administrative support and assistance requiring knowledge of office routines and an understanding or the organization’s programs, priorities and, procedures related to the work of the office.
  • Maintains an efficient and effective filing system for all contact information and correspondence and relevant business and personal information.
Shift

Monday thru Friday 8-5.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

A Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is necessary.
Four to five years of related experience in business administration, personnel administration, higher education administration or public relations is necessary.

Special Skills, Knowledge & Abilities
  • Experience supporting Executive needs and operations in a fast-paced, matrixed organization.
  • Highly motivated, energetic, independent self-starter with strong service orientation.
  • Ability to interact with staff in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient.
  • Ability to use technology to create administrative efficiencies and an interest in staying technically current and mastering new software or on-line systems.
Anticipated Hiring Range

Salary Range:$65,000-$85,000 salary

Grade: GGS 010

University Title: Senior Executive Assistant

Internal candidate can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

Resume and Cover Letter

Other Information

As one of Missouri’s largest employers, MU staff members enjoy exceptionally competitive health, PTO, and retirement plans. A few highlights:
•Health Insurance -Three plans to choose from, including our Custom Network Plan; a cost-effective insurance option that utilizes our extensive network of MU-affiliated hospitals, clinics and pharmacies.
•HSA - UM provides between $400 - $1200 in contributions to health savings accounts, depending on plans and dependents.
•Dental - 100% coverage for preventative care, with no restrictions on network or non-network providers.
•Vision - $0 copays on frames and contact lenses along with a $140 allowance, and a $10 copay on yearly eye exams.
•Retirement - UM will match 100% of up to 8% of eligible pay contributed to a 457(b), with a three-year vesting period on university contributions.
•Tuition Assistance - Up to 75% of tuition and supplemental fees waived for employees, and 50% waived for spouses and dependents.
•Time Off - Separate vacation, sick leave, and personal day accrual, as well as nine paid national holidays.
•Winter Break - The university observes a paid holiday for the period between Christmas Day and New Year’s Day.

MIZZOU INFORMATION:
Since 1839, and as Missouri’s only state-supported member of the Association of American Universities, the University of Missouri (MU) has been engaged in groundbreaking research and comprehensive academics that define its strength as a higher education institution. Today, MU supports 31,103 students in 300+ degree programs, including 97 undergraduate majors, 96 master’s degrees, 69 doctoral degrees, and over 70 certificates. Students work side by side with some of the world’s best faculty to advance the arts and humanities, the sciences, and the professions. At MU, scholarship and teaching are driven daily by a commitment to public service—the obligation to produce and disseminate knowledge that will improve the quality of life in the state, the nation, and the world. MU’s NCAA Division I Athletics program in the Southeastern Conference (SEC) has 550 student-athletes across 20 sports. There are 344,000 MU alumni living around the world, 185,000 of which remain in the state of Missouri, maintaining MU’s positive impact globally and locally.

On the heels of record retention and enrollment growth amidst unprecedented challenges facing higher education in 2020, the University of Missouri jumped 15 spots in the U.S. News & World Report list of top national universities, rising to 124 in the publication’s newest rankings of more than 380 public and private institutions. MU also moved up five spots, from No. 90 in 2020 to No. 85, among the Best Value Schools— a measure of colleges that offer the best value for students getting need-based financial aid. Additionally, the university climbed 13 spots to No. 86 among the Best Colleges for Veterans.
Mizzou Advancement emphasizes talent acquisition and professional development in service to its overall mission of enhancing private support of the University of Missouri. As a result, the division continues to attract top talent from around the country. Comprising 170 staff members with a presence across the United States and around the world. Mizzou Advancement is currently in the beginning of a 9- year campaign with the goal of $2 billion.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

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