Assistant Director of Advising for ASUOP
Under general direction of the Director for Student Involvement,
the Assistant Director of Advising for ASUOP is responsible for the
supervision, management and advising of the Associated Students of
the University of the Pacific (ASUOP) and will assist in the
planning and delivery of student programming within ASUOP's Arts
and Entertainment Programming Board (AEPB). The Assistant Director
supports ASUOP through supervision and advising of student
organization leaders, providing comprehensive direction and
guidance in planning projects and events; serving as a resource to
students; assessing and maintaining risk management practices;
monitoring, advising, and reporting on the ASUOP budget; developing
and leading trainings for students. The incumbent is also
responsible for leading and directing school spirit and school
pride initiatives in collaboration with campus partners.
- Serves as the direct advisor to student leaders serving on the
Cabinet within ASUOP Student Government, including attending all
meetings, and providing one-to-one advising, mentorship, and
- Under direction from the Director of Student Involvement,
provides supervision and direction in the development and
management of ASUOP events and programs, identifying and
facilitating discussion and decisions about issues affecting
events; and ensuring University and Student Life priorities are
reflected in event planning and presentation and all are marketed
effectively in Pacific + and relevant social media channels.
- Working with the Director and campus partners, is responsible
for the coordination, planning and execution of ASUOP events, and
ASUOP’s participation in Student Life and University events
including but not limited to: Move-in, Week of Welcome, Homecoming,
and Admissions Prospective and Confirmed Student Events.
- Under the direction of the area’s Business Manager, manages new
hire and payroll processes for student workers, Responsible for the
direct supervision, hiring, training and evaluation of students
(ASUOP, A&E, Graphic Design) including processing all hiring
paperwork and approving timesheets.
- Ensures all scheduled events follow established University
policies, procedures, and practices. Identifies possible
institutional risk for hosted special events. Conducts risk
assessment and provides advisement to minimize risk for all ASUOP
or A&E events.
- Responsible for A&E contract and negotiations with talent
agents and venue administrators. Manages all vendor contracts in
the unit’s area with support of the Business Manager. Ensures
vendor forms, contracts and agreements are complete and ready for
submission into University Contracts system (Cobblestone). Ensures
contracts are approved and signed prior to events.
- Assists in the development and implementation of campus-wide
School Spirit and Pride Initiative(s) in conjunction with other
University stakeholders including but not limited to Greek Life,
Registered Student Organizations, Athletics, Residential Life &
Housing, and other Student Life departments. Conducts at least one
assessment each semester to measure the success of School Spirit
and Pride Initiative(s) and makes recommendations to key University
stakeholders to improve initiatives based on assessment results
- Serves as central Student Life resource for matters of
University protocol (i.e. event format, image projection, and
etiquette to be observed). Maintains highly professional standards
and procedures for production of events in keeping with the image
and reputation of the University of the Pacific.
- Assists in developing the ASUOP budget; monitors budget
expenditures; exercises budget authority ensuring fiscal
accountability, working with the area’s Business Manager to ensure
adherence to University procurement policies.
- Assists in developing the assessment plan for Campus Life
events. Responsible for assessment of ASUOP, and A&E events
including the development of learning outcomes, designing
assessment tools, reviewing and interpreting collected data and
creating post-event analysis reports for leadership.
- Participates in Division of Student Life Events and Committees
- Performs other related duties as assigned.
This position serves as Campus Security Authority (CSA) as outlined
by the Clery Act. CSAs have federally mandated responsibilities to
report crimes that are reported them.
University of the Pacific recognizes that diversity, equity, and
inclusion is foundational to the success of our valued students and
employees. We prioritize policy and decision-making that
demonstrates awareness of, and responsiveness to, the ways
socio-cultural forces related to race, gender, ability, sexuality,
socio-economic status, etc. impede or propel students, faculty and
- Bachelor’s Degree in social science field, leadership
education, higher education administration, student personnel, or
- Two (2) years of professional or graduate experience in student
activities, fraternity and sorority affairs, leadership
planning/development or advising student groups in a higher
- One (1) year of experience in budget preparation and oversight,
staff supervision and leadership initiatives.
- Exceptional interpersonal and communication skills, strong
organizational skills, the ability to manage multiple priorities,
and the willingness to work and communicate effectively with
diverse populations and as a team.
- Demonstrate an understanding of the value of student activities
and of the motivations of students who participate in them.
- Ability to sustain communication with diverse groups,
anticipate problems, reconcile conflicts, and maintain a strong
philosophical base for student activities.
- Excellent written and oral communication skills are required
for interaction with variety of individuals (students, parents,
faculty) and presentations.
- Demonstrated ability in supervision, administration,
organization and programming skills.
- Proficiency in standard office computer programs and MS Office
- Ability to deal with sensitive issues of student development,
diversity, and populations with special needs.
- Demonstrated ability to be creative, energetic, take
initiative, be mature, collaborative, and approachable and have a
strong work ethic.
- Positive attitude, proven ability to work successfully with
diverse populations and demonstrated commitment to promote and
enhance diversity and inclusion.
- Experience and sensitivity in working with people of diverse
backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity,
and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices
and knowledge in their work.
The physical demands described here are representative but not
definitive of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist
motion while using computer keyboard and phone. Occasional
standing, walking across campus, climbing stairs, bending, stooping
and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment
Monday-Friday 8:00am - 5:00pm, with weekend and after-hours often
required to supervise after hours student events. Some travel may
be required including to other campuses and attending relevant
conferences or other professional development sessions.
Valid driver’s license required. Incumbent must also be able to
meet the University’s fleet rules and be eligible to drive for
University business. The University and its insurance carrier
reserves the right to exclude applicants based on their driving
$66,560 per year. We consider factors such as,
but not limited to, scope and responsibilities of the position,
candidate’s qualifications, internal equity, as well as market and
organizational considerations when extending an offer.
Background Check Statement:
All applicants who receive a conditional offer of employment are
required to execute a release and authorization for a background
To apply, visit https://pacific.peopleadmin.com/postings/27046
University of the Pacific is an affirmative action and equal
opportunity employer dedicated to workforce diversity. In
compliance with applicable law and its own policy, Pacific is
committed to recruiting and retaining a diverse faculty and staff
and does not discriminate in its hiring of faculty and staff, or in
the provision of its employment benefits to its faculty and staff
on the basis of race, color, religion, national origin, ancestry,
age, genetic information, sex/gender, marital status, military and
veteran status, sexual orientation, medical condition, pregnancy,
gender identity, gender expression, or mental or physical