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Events Coordinator

Job Details



Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Job Description:

The Event Coordinator will be responsible for providing event, in-person and virtual, coordination and support for the Advance-CTR Service and Professional Development Cores. Advance-CTR is funded by an "Institutional Development Award: A Program Infrastructure for Clinical and Translational Research (IDeA-CTR)” grant from the National Institute of General Medical Sciences.

The Event Coordinator will assist in supporting Core educational and professional development events from initiation to completion, including but not limited to seminar series, trainings, symposia, etc. This will include, among other duties, securing venue spaces and Webinar links, identifying speakers/trainers, maintaining event registrations, confirming catering and AV support, promoting the events to the Advance-CTR community, and being the point of contact and staffing events both in-person and virtual. The Event Coordinator will work closely with the Project Managers of the Advance-CTR’s Administrative Core for tracking, evaluation, and reporting, and to ensure Core educational initiatives are successful and Advance-CTR community needs are met.

The Event Coordinator also will provide support to the Communications Director and Project Directors as needed to organize and publicize Advance-CTR events.

This is a fixed term position with a current end date of 7/31/2026.

Job Qualifications

Education and Experience
  • Required: Associates Degree with 2-3 years’ administrative support experience (preferably in an academic environment) or equivalent combination of education/experience.

  • Experience in administrative/research field within a university environment highly desirable

  • Experience with planning, coordinating, and managing events (preferably in an academic environment)

  • Experience organizing and monitoring on multiple projects simultaneously.

  • Experience resolving issues in a timely manner.

  • Experience working in a team-oriented environment

  • Experience using Microsoft Word and Excel, along with Google Suite

Job Competencies
  • Strong organizational, administrative and time management skills

  • Goal focused with the ability to meet deadlines

  • Excellent verbal and written communication skills

  • Detail-oriented

  • Excellent customer service skills and ability to foster a collaborative environment

  • Ability to multitask, prioritize competing demands, organize/orchestrate details of several ongoing events

  • Ability to work effectively independently and as a member of a team in an interdisciplinary team-oriented environment.

  • Ability to develop new and imaginative approaches to problems as they arise.

  • Ability to be flexible and handle change well

  • Possess a willingness and ability to support a diverse and inclusive environment.

Educational and Criminal Background Check required.

Recruiting Start Date:

2023-11-27

Job Posting Title:

Events Coordinator

Department:

BioMed Clinical Affairs

Grade:

Grade 7

Worker Type:

Employee

Worker Sub-Type:

Fixed Term (Fixed Term)

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

Company

Brown University

Founded in 1764, Brown is a nonprofit leading research university, home to world-renowned faculty, and also an innovative educational institution where the curiosity, creativity and intellectual joy of students drives academic excellence.

The spirit of the undergraduate Open Curriculum infuses every aspect of the University. Brown is a place where rigorous scholarship, complex problem-solving and service to the public good are defined by intense collaboration, intellectual discovery and working in ways that transcend traditional boundaries. As a private, nonprofit institution, the University advances its mission through support from a community invested in Brown's commitment to advance knowledge and make a positive difference locally and globally.

Brown is a leading research university, where stellar faculty and student researchers deploy deep content knowledge to generate new discoveries on those issues and many more. What sets their work apart? Collectively, Brown's researchers are driven by the idea that their work will have a positive impact in the world.

Brown students and faculty are tackling the nation’s opioid crisis. Planning the next Mars landing site. Uncovering the locations of ancient civilizations. Advising world leaders on new political models. Exploring new frontiers in multimedia arts. In each of their intellectual endeavors, our scholars and researchers are uncommonly driven by the belief that their work must — and will — have an impact in their communities, in society and the world.

We are a learning community grounded in a commitment of respect for the diversity of viewpoints that is fundamentally essential to intellectual discovery. We encourage the right of all individuals to express ideas and perspectives — and we embrace the value of vigorous debate in pursuit of knowledge.

Providence, Rhode Island — Brown's home for more than two and a half centuries — is a vibrant place to live, work and study, a stimulating hub for innovation, and a city rich in cultural diversity. 

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