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Stewardship Officer

Schenectady County Community College
New York, United States
Salary Commensurate with experience
Date posted
Dec 6, 2023

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Position Type
Administrative, Academic Affairs, Faculty Affairs
Employment Level
Tenured/Tenured Track
Employment Type
Full Time

Job Details

Company Description:

SUNY Schenectady County Community College (SUNY Schenectady) is one of the State University of New York's finest two-year colleges located in upstate New York's vibrant and growing Capital Region, with easy access to Boston, NYC, the Adirondack and Catskill Mountains, Montreal and scenic Hudson Valley, all of which are just a few hours away. SUNY Schenectady is a premier college that provides quality, comprehensive education for transfer, career, training and workforce development to a diverse population in a student centered environment. The College offers more than 50 transfer and career programs in science, aviation, culinary, music, and liberal arts, and serves more than 5,000 students. SUNY Schenectady County Community College offers an excellent benefit package including health care with dental and vision coverage, a choice of retirement systems, a deferred compensation benefit, an on-site child care program and Montessori School, professional development opportunities, and health club membership. We take pride in being an urban campus with a small town feel.

SUNY Schenectady is dedicated to cultivating an environment that celebrates diversity, prioritizes inclusion, and insists on equitable access. Diversity, equity, and inclusion is central to our vision and mission; we know that to foster a sense of belonging and preserve connectedness, we must create and maintain working and learning spaces that welcome, respect, and appreciate difference. SUNY Schenectady provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law. Applications from minorities, women, veterans and persons with disabilities are encouraged. 

Job Description:

SUNY Schenectady County Community College's Foundation Office is seeking a full-time Stewardship Officer to join their team. Reporting to the Vice President of Development and External Affairs, the Stewardship Officer is responsible for performing a variety of complex and confidential duties and special projects related to accomplishing the fund development goals established by the Foundation Board of Directors. Primary responsibilities include maintaining positive donor relations and deepening relationships to ensure ongoing and long-term donor support of SUNY Schenectady, developing and implementing a comprehensive stewardship program, recruiting volunteers, and providing high-quality communications, recognition and engagement for donors of all gift levels. The Stewardship Officer does not have supervisory responsibilities.


  • Maintain close relationships with assigned portfolio of donors and affinity groups including but not limited to alumni, community members, retirees, Board members, faculty and staff, corporate partners and veterans.
  • Collaborate across the College's five divisions to identify opportunities to connect donors and prospects to the College's mission. Develop program-specific solicitation tools including case statements.
  • Support the execution of major gift and grant strategies by researching, crafting proposals, writing presentations, managing logistics, and participating in the development of strategic communications.
  • Create timely, innovative and personalized acknowledgement of all donations and related correspondence, including "thank you" letters, pledge reminders, personal calls and notes. Provide thorough and accurate responses to all donor requests for information and demonstrate exemplary customer service in all exchanges.
  • Develop and implement strategies to welcome new donors on a monthly basis.
  • Support the planning and execution of meaningful stewardship events and assist with major fundraising events as needed.
  • Maintain accurate donor information in the database, including addresses, tracking of actions, notes, giving preferences and biographical information.
  • Create content for the Annual Reporting in conjunction with Marketing and Communications staff members. And an annual Impact Newsletter. Coordinate production and distribution of print and electronic publications to keep donors engaged.
  • Facilitate gift agreements and ensure that gift terms are satisfied and that donors are recognized appropriately; arrange for public recognition of donors' gifts or carefully protect their anonymity. Maintain annual donor lists and recognition plaques.
  • Create a system for evaluating the effectiveness of stewardship efforts, including the retention of donors and return on investment. Track fundraising results and analyze based on community college benchmarks nationwide to ensure the implementation of stewardship best practice at SUNY Schenectady. Proactively generate and provide reports and donor briefs to the Vice President of Development and External Affairs.
  • Represent the College in activities associated with the community as needed.
  • Other duties or special projects as assigned by the Vice President of Development and External Affairs.


Minimum Qualifications:

  • Bachelor's Degree.
  • Three years' experience in large-scale fundraising.
  • Ability to attend/oversee occasional evening and weekend events.
  • A working knowledge of office systems and software, including fundraising/donor management software.
  • Strong interpersonal, verbal and written communication skills.
  • Strong organizational and time management skills.
  • Ability to work well independently and in a team environment.
  • Detail oriented, goal oriented, have high initiative.
  • Capable of managing multiple requirements simultaneously.

Preferred Qualifications:

  • Working knowledge of Raiser's Edge system;
  • Higher Education fund-raising experience.

Special Information:

  • VISA sponsorship is not available for this position.
  • Offers of employment will be conditional based on the successful completion of a background check and verification of official college transcripts.

Additional Information:

Salary: $55,000

Application Instructions:

Applications Due By: Applications accepted until position is filled.

If you need a disability-related accommodation to apply to this position, please contact the Human Resources Office at (518) 381-1218 or

Applicants must submit the following documents to be considered for this position:

  • Cover letter
  • Resume
  • Completed SUNY Schenectady Employment Application
  • References: Please provide three professional references which include name, title, and contact information


The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and the availability regarding the College's current campus security policies. SUNY Schenectady County Community College's Annual Security Report is available here.

SUNY Schenectady is an Equal Opportunity Employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Stated and to complete the required employment eligibility verification form upon hire.

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Understanding Your Community Partner

Schenectady County CC

Welcome to SUNY Community College, established in 1967! The College is part of the State University of New York (SUNY) system and emphasizes high-quality academic programs, broad access for students, and responsiveness to the needs of the community. For 50 years, the College has been an important part of Schenectady County.

The College has its accreditation through the Middle States Commission on Higher Education, which is an institutional accrediting agency recognized by the U.S. Secretary of Education and the Council for Higher Education Accreditation.

The Board of Trustees, along with the President and his entire Leadership Team, is committed to providing a quality education, at an affordable price. 

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