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Coordinating Assistant to the Student Government Association (SGA)

Job Details

Description

Reporting to the Associate Director of Student Involvement and the SGAs Advisor and the Associate Director of Student Involvement for Registered Student Organizations, the Coordinating Assistant to the Student Government Association is responsible for performing a range of duties to support the SGA Cabinet, the SGA Senate, and the SGA Judicial Board. The Coordinating Assistant is also responsible for supporting all Recognized Student Organizations (RSOs) with budgeting, calendar communications, and event planning logistics through the College’s myHC (CampusGroups) platform.

The Coordinating Assistant must have strong project management skills, be able to work independently and as part of a team, and have strong interpersonal and communication skills.

Major Areas of Responsibility

Budgets and Fiscal Responsibility

● Manage vendor reservations and coordinate payments

● Update and prepare SGA budget reports for monthly reconciliation

● Manage RSOs fundraising approval process through the myHC platform

● Assist SGA and RSO’s with event ticketing process through the myHC platform

● Manage RSO purchasing cards and assist RSO Treasurers with budgeting responsibilities

● Maintain and update the RSO accounting books through the myHC platform

RSO Operations

● Work with RSOs to maintain accurate rosters and membership lists in myHC

● Work with RSOs to maintain up-to-date websites

● Manage RSO club and organization communications and calendar of events through the myHC platform.

● Maintain updated RSO Recognition and re-recognition processes on the myHC platform

● Serve as first point-of-contact for RSOs for operational and process-related questions.

Communication and Marketing

● Work during regular business hours by receiving and answering phone calls and emails

● Update the SGA Digital Signage

● Maintain SGA/RSO websites and emails

Events and Programs

● Work with the Associate Director and SGA Advisor to coordinate Spring and Winter SGA Retreat logistics

● Coordinate RSO training logistics

● Manage RSO space reservations including lobby table and meeting space requests, rehearsal spaces and event spaces

● Support the management of the annual SGA election processes for new or changed members

● Coordinate SGA Readership Services and contracts (NY Times, Wall Street Journal, etc)

● Chaperone/Attend large campus-wide RSO events when needed

Services

● Coordinate all SGA transportation services requirements by b ooking transportation schedules, implement service contracts, and ride issue resolution

● Coordinate responses to weather-related incidents related to transportation and rescheduled due to difficult weather conditions

● Coordinate and publi cize vacation/break buses to NY area

● Manage RSO office and storage space/needs

Minimum Qualifications

● High School degree with specialized professional services training

● Displays proficiency using standard office equipment such as a computer, fax, photocopier, scanner, etc.

● Proficient in all Microsoft suite applications including Word, Excel, PowerPoint

ADDITIONAL INFORMATION:

This is a full time, non-exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:
  • Tuition benefits
  • Wellness programs & ongoing Training and Development opportunities
  • Generous paid time off
  • Non contributory Pension Plan
The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.

To review our Employee Benefit Options, please go to:
https://www.holycross.edu/human-resources/benefits

APPLICATION INSTRUCTIONS:

Please attach a cover letter addressing the position requirements along with your resume.

In your cover letter please address how your work might support the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission ) and its core commitment to diversity and inclusion. Please provide examples of any past work that illuminate your commitments in these areas. For more information, please visit http://holycross.edu/diversity .

Review of applications will begin as received and continue until the position has been filled.

Company

College of the Holy Cross

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition. Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.

Our home city of Worcester, Massachusetts offers cultural, professional and recreational opportunities for students of every interest — from the masterworks displayed in the Worcester Art Museum to the one-of-kind restaurants on Shrewsbury Street. And with the ski slopes of Vermont and New Hampshire, the stunning beaches of Rhode Island and Cape Cod, and the cities of Boston and Providence all within striking distance, there’s much to discover throughout this dynamic six-state region.

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