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Senior Office Assistant



Hiring Department

Graduate Related Activities

Job Description
  • Report to the Director of Graduate Business Programs
  • Conduct daily review of graduate business applications and report to the Associate Director for further review and processing
  • Follow-up call to all newly admitted domestic students to welcome them to their graduate program and schedule their initial advising sessions
  • Send welcome letters to all admitted graduate business students; respond to new student inquiries and make referrals to appropriate UMSL offices
  • Perform data entry as assigned by graduate business advisors
  • Create all graduate business programs requisitions (excluding the DBA)
  • Order graduate business office supplies
  • Create a welcoming atmosphere for visitors to the graduate business office
  • Answer questions coming to the front desk (in person, phone and email) regarding graduate business programs
  • Schedule appointments for the graduate business advisors
  • Assist with evening and weekend graduate business events
  • Assist with Hyflex DBA weekend residencies
  • Provide technical support for faculty and staff during in-person and virtual graduate business events, including managing the Zoom chat, checking and troubleshooting camera and sound equipment, and managing online Q&A forums during online events.
  • Assist with 2 boot camps administration
  • Other duties as assigned.
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

M-F 8:00am- 5:00pm. May work occasionally on Saturdays.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications
  • Familiarity with Microsoft Office suite, Google productivity tools, and Zoom
  • Must be comfortable with technological troubleshooting (e.g., printers, basic microphone and video equipment)
  • Creative digital design skills, Canvas, PeopleSoft
Anticipated Hiring Range

Pay commensurate with education and experience.
Hiring Range: $16.23 - $22.24 Hourly
Grade: GGS-007
University Title: Office Support Assistant Sr

Application Materials

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

https://www.umsystem.edu/totalrewards/benefits

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

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