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Office Assistant

St. Thomas University
Florida, United States
Salary Not Specified
Date posted
Dec 5, 2023

**This is an on-site position. Remote workers will NOT be considered.**


Reporting to the Student Health Services & Counseling Center, the Office Assistant provides daily administrative and clerical support to the Center, schedules appointments, oversees the student health insurance program, vaccinations, and immunization records, and assists the health services and counseling center staff by scheduling appointments and maintain student records.


  • Serves as the office receptionist by greeting students and ensuring they are served in a professional manner and within a reasonable time.
  • Schedules appointments and assists the medical and counseling center staff with receiving, screening and returning telephone calls as appropriate.
  • Coordinates the student health insurance program in cooperation with the STU Business Office to ensure students are providing accurate insurance information or enrolling in the STU student health insurance program.
  • Collecting, reviewing, and processing Student Immunization/Vaccination Records.
  • Maintains confidential student files including student health records, counseling center records, and student health insurance information.
  • Prepares, assembles, and distributes materials for mailings and correspondence related to the department.
  • Orders and maintains office supplies and processes related invoices and expenses.
  • Manages the department’s website pages and provides updates as needed.
  • Performs other duties for the department and division as assigned.


Supervise student employees.


  • High school diploma/degree required; associate or bachelor’s degree preferred.
  • 1-3 years office, administrative, secretary, or receptionist experience required, preferably in a health service, medical office, or higher education setting. Experience as a medical assistant highly preferred.
  • Knowledge and use of computers including Microsoft Office packages and Outlook. A willingness to develop computer skills and adjust to current technology as required.
  • Strong communication and interpersonal skills; student and family focused.
  • Understanding and commitment to maintain privacy and confidentiality.
  • Professionalism and strong customer relations skills needed to interact with students, families, staff, and faculty.
  • Ability to work independently and follow through with tasks and responsibilities with an attention to detail.
  • Ability to maintain confidential information with utmost discretion and sensitivity (Title IX, FERPA, HIPPA).


St. Thomas University is an E-Verify® Employer. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of that employee to work in the United States. STU will utilize E-Verify® to verify employment eligibility for all newly hired employees.

Job Type: Full-time

Pay: $40,000.00 per year


  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Vision insurance


  • Monday to Friday
  • Weekends as needed

Ability to commute/relocate:

  • Miami Gardens, FL 33054: Reliably commute or planning to relocate before starting work (Required)


  • High school or equivalent (Required)


  • Ellucian Recruit: 1 year (Preferred)
  • Administrative: 2 years (Required)

Work Location: In person

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