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Grants Administrator

Job Details

Title: Grants Administrator

Employee Classification: Professional F/T 52 Wks Unit

Department: Institutional Development

Salary Range: Commensurate with Experience

Who we are:

We are not-for-profit: St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.

We are a respected employer: For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.

We make an impact in the community: Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students. More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation. STLCC sends more transfer students to Missouri’s four-year colleges/universities than anyone else.

We value Diversity, equity & inclusion: STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.

What you get:

Benefits package [for full-time employees]: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.

Opportunity to grow: Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.

Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] + their dependents. Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.

Work/life balance: Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.

Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.

The basics of this position:

The Grants Administrator leads post award efforts to ensure STLCC remains compliant with federal and state regulatory requirements, adheres to the terms and conditions of its grants, and manages grants according to best practices and appropriate guidelines. They convene regular discussions with stakeholders to ensure everyone understands requirements. They generate and circulate data reports to track grant performance. They assess expenditures against budgets and progress on the workplans and performance measures approved by grantors. They effectively communicate complex compliance issues to various audiences and provide leadership, faculty and staff advice on options and necessary actions. They identify and address any potential deficiencies. They gather, organize and maintain documentation confirming that STLCC has complied with all requirements.

What you'll do:
  • • Review grants and contracts awarded to the College and document compliance requirements.
    • Manage relationships with grantors, STLCC leadership, faculty and staff regarding grants and contracts.
    • Lead stakeholder meetings to kickoff new awards and periodically monitor performance.
    • Brief leadership on grant progress, fiscal, or compliance issues, and the general status of the grant portfolio.
    • Prepare documents for review and approval by college officers, the Chancellor, and the Board of Trustees.
    • Collaborate with Finance to budget grants in STLCC financial systems and monitor fiscal performance.
    • Develop matrices of grant deliverables and compliance requirements, lead meetings with faculty and staff to review terms and conditions of contracts and assign compliance responsibilities.
    • Track compliance with post-award requirements ensuring proper progress reporting and grant closeout.
    • Develop and maintain a process for comprehensive recording of correspondence, applications, award contracts, adjustments, and compliance and closeout documentation according to OMB regulations and best practices.
    • Furnish data and documents required for single audits and provide guidance on corrective action plans.
    • Represent STLCC ID to stakeholders, in professional associations, and at conferences and symposia.
    • Produce reports and make presentations on grant compliance topics.
    • Responsible for updating STLCC accounts and compliance status within various Federal, State, and local agencies websites, including STLCCs registration status in
    • Set measurable annual goals aligning duties of the position with STLCC’s strategic plans. Keeps current on emerging issues impacting grants administration.
    • Supervise interns and contractors, as needed.
    • Other duties as assigned.
Education, experience, and other requirements:

Bachelors’ Degree and at least three years of relevant experience with responsibility for managing grant and contracts.

Preferred Qualifications:


Since 1962, St. Louis Community College has held fast to the belief that education has the power to lift up individuals and our communities. Ready to join a team dedicated to expanding minds and changing lives? Explore our current openings and see what makes STLCC extraordinary.

As an employer, St. Louis Community College is committed to offering full-time employees a comprehensive and competitive benefits package.

At STLCC, we strive to foster an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status or class.

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