This is the advanced journey level class in the Clerical series.
Positions at this level are distinguished from other classes within
the series by the performance of technical responsibilities and
level of complexity of duties assigned. Provide administrative
support to a District unit or function with very broad scope and
accountability. This class is distinguished from Administrative
Assistant I and Administrative Assistant II by reporting to senior
level administrators. Employees at this level are required to be
thoroughly knowledgeable in all policies and procedures related to
assigned area of responsibility. They are depended upon to use
independent judgment and discretion in regards to their area of
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from an assigned senior level
May exercise technical and functional oversight of lower level
support staff and/or student workers.
Responsibilities and Duties
- Perform a variety of complex, technical, and responsible
administrative activities in support of a District operation or
- Research, compile and analyze a variety of information and data
related to responsibilities; tabulate statistical data; prepare
comprehensive analytical reports including charts and graphics;
make mathematical and statistical calculations. Produce high
quality and professional reports.
- Perform complex word processing, spreadsheet, and report
writing tasks using a wide variety of software applications and
- Attend and participate in a variety of professional meetings;
prepare agendas and minutes as necessary; research and compile
information to assist and support.
- Serve as a liaison between assigned District unit or Committee
and management, faculty, students, other academic departments, and
the public; provide orientation and ongoing information as
- Assist in preparation, development, and maintenance of the unit
budget; analyze and summarize budget expenditures.
- Assist to develop, facilitate, and implement a variety of
District initiatives and programs.
- Process and monitor financial transactions.
- Participate in the development and implementation of
operational, administrative, and program, policies and
- Prepare a variety of correspondence, letters, memos, and
surveys. Prepare and disseminate information and materials;
- Lead, schedule and direct students and lower level staff.
- Develop materials for presentations; may participate in
- Develop and maintain databases for unit activities; coordinate
with Information Services regarding computer requirements of the
unit; develop and maintain unit web pages.
- Coordinate complex events and activities; oversee planning,
preparation, arrangements, operation, staffing and evaluation, as
- Perform related duties and responsibilities as required.
Ability to :
- Basic principles and practices of public administration
including planning, organization, directing, and control.
- Research and report writing methods.
- Mathematics and statistical analysis practices.
- Principles and practices of gathering data, analysis, and
- Office procedures, methods and equipment including computer
processes, word processing software, spreadsheets, presentation
software; database software.
- Principles of business letter writing and basic report
- Principles and practices of filing and record keeping.
- Proper language usage, spelling, grammar, and punctuation.
- Pertinent Federal, State and local codes, laws and
Education and Experience Requirements:
- Independently prepare correspondence and memoranda.
- Organize and schedule work to maximize efficiency.
- Work independently without supervision.
- Exercise independent judgment and discretion.
- Maintain a calendar of activities and schedule meetings
- Operate office equipment and machines including computers,
scanners, copiers, and fax machines.
- Respond to requests and inquiries from students, faculty, and
- Work with sensitive and confidential information and issues
using tact and discretion.
- Lead and direct students and lower level staff.
- Maintain a variety of manual and computerized files and
- Communicate clearly and concisely, both orally and in
- Establish and maintain effective working relationships
- Sensitivity to and understanding of, the diverse academic,
socioeconomic, cultural, linguistic, ethnic backgrounds and
disabilities of community college students and staff.
High school diploma or the equivalent with college level course
work in business administration or a related field.
Four (4) years of progressively responsible administrative support