The Information Networking Institute (INI) at Carnegie Mellon
University (CMU) educates and develops engineers through technical,
interdisciplinary master’s degree programs in information
networking, security and mobile and IoT engineering that
incorporate business and policy perspectives. What began as a small
fledgling program has evolved over the past three decades to become
an integral part of Carnegie Mellon’s College of Engineering and
home to over 300 students each year from across the world.
The INI cultivates an inclusive culture that is welcoming,
encouraging, and inspiring for our students, faculty, staff and
alumni across all program locations: Pittsburgh and Silicon Valley.
Our people are our core strength – the fabric of the INI.
We are seeking a highly motivated candidate with strong customer
service and collaborative mindset for the INI Executive Assistant
to the Director position. The ideal candidate for this role will be
detail-oriented and organized with exceptional critical thinking
skills and executive support experience.
Your core responsibilities will include:
- Serving as executive assistant and managing the day-to-day
administration of the director’s office, including maintaining
complex executive calendar and scheduling; managing director’s
deadlines and prioritizing follow-up; updating director on
day-to-day issues; researching, composing, and editing
correspondence, manuscripts, spreadsheets, presentations, minutes
and other materials.
- Coordinating and arranging complex domestic and international
travel and accommodations and submit complex travel reimbursements
and Tartan Card reconciliations.
- Serving as the primary liaison for the director’s office and
responding to internal and external inquiries; communicating
effectively and frequently with a variety of constituencies
including university officials, faculty, staff, international
partners, government, and private sector personnel.
- Managing the administrative aspects of the faculty hiring
process including managing positions in Interfolio, posting
positions, coordinating onsite and remote visits, scheduling and
communicating with faculty search committee, managing data, and
responding to requests for information from both candidates and
- Managing the administrative aspects of the INI Faculty Review
and Promotion (RP) processes.
- Scheduling faculty meetings and manage agenda and meeting
- Supporting the director with administrative coordination of
SFS@CMU including working with the various INI functional area
teams on scholarship offers, budget and report submission, and
information requests from NSF/OPM; monitoring and collecting data
on student job and internship requests.
- Working closely with the INI’s office of business operations on
grant proposals and reports as well as personnel and financial
- Managing special projects/events including staff and faculty
retreats; visits by domestic and international delegates; annual
reports, and other INI initiatives, as well as coordinating with
INI staff and faculty on other departmental academic and event
- Managing and maintaining confidential information and sensitive
files, including financial and personnel records/files.
- Performing other related duties as assigned.
Flexibility, excellence, and passion are vital qualities within
Carnegie Mellon. Inclusion, collaboration and cultural sensitivity
are valued competencies at CMU. Therefore, we are in search of a
team member who is able to effectively interact with a varied
population of internal and external partners at a high level of
integrity. We are looking for someone who shares our values and who
will support the mission of the university through their
You should demonstrate:
- Strong verbal and written communication skills.
- Excellent organization and planning skills.
- Ability to multitask.
- Associate degree required (bachelor’s degree preferred)
- 5-8 years of relevant experience
- Successful background check
Joining the CMU team opens the door to an array of exceptional
benefits, available to all full-time Carnegie Mellon University
employees. Experience the full spectrum of advantages, from
comprehensive medical, prescription, dental, and vision insurance
to enticing retirement savings programs. Unlock your potential with
tuition benefits, and take well-deserved breaks with generous paid
time off and holidays. Rest easy knowing you are covered by life
and accidental death and disability insurance. For a comprehensive
overview of the benefits awaiting you, explore:
At Carnegie Mellon, we value the whole package when extending
offers of employment. Beyond just credentials, we consider the role
& responsibilities, your invaluable work experience, and the
knowledge gained through education and training. We acknowledge and
appreciate your unique key skills and the diverse perspectives you
bring. Our commitment to fostering an inclusive work environment
means we also account for geographic differentials. Your journey
with us is about more than just a job; it’s about finding the
perfect fit for your professional growth and personal
Are you interested in this exciting opportunity?! Apply
Executive Administrative Support
Staff – Regular
Full Time/Part time
- Please visit “ Why Carnegie Mellon ” to learn more about
becoming part of an institution inspiring innovations that change
- Click here to view a listing of employee benefits
- Carnegie Mellon University is an Equal Opportunity
- Statement of Assurance