The Department of Mechanical Engineering faculty members,
researchers, and students are revolutionizing focus areas in
advanced manufacturing, bioengineering, computational engineering,
energy and the environment, product design, and robotics. In
addition, they are using their expertise in interdisciplinary
research centers across the university.
Carnegie Mellon University’s department of Mechanical Engineering
is searching for an Administrative Coordinator to join their team.
This is an exciting opportunity for someone who thrives in an
interesting and challenging work environment. You will contribute
to the department by l eading and ensuring that the administrative
functions related to the assigned faculty support cluster are
effectively carried out. (A cluster is defined as multiple faculty
members and their research and academic teams, including
undergraduate and graduate students, research scientists,
postdoctoral research associates, collaborators, visiting scholars,
Your core responsibilities will include:
- Completing financial/administrative tasks including expense
reimbursements; verifying procurement card purchases; initiating
purchase order requests and assisting Department Buyer with
collecting required documentation; equipment, office and technical
- Leading and directing the travel arrangement process for the
cluster; processing forms and connecting with travelers and travel
providers; maintaining policy compliance and resolving
complications that arise before and during travel.
- Composing and preparing confidential correspondence, managing
an active calendar of appointments (demonstrates significant
independent judgment in identifying and prioritizing scheduling
requests and resolving potential scheduling conflicts).
- Compiling documents and building agendas for academic and/or
research related meetings.
- Setting up Zoom meetings, S3 and Card swipe system, room
reservations, scheduling conference rooms for teaching assistants,
- Performing specialized administrative support work that
requires the exercise of independent judgment, the application of
technical skills, and detailed knowledge of University, College and
Department level policies and procedures.
- Interacting directly and on behalf of the assigned cluster with
internal and external constituents.
- Researching, prioritizing and following up on incoming issues
and concerns related to the assigned cluster.
- Acting as an information resource.
- Coordinating/assisting with the event planning process for
small research or academic related events hosted by a member of the
assigned faculty support cluster (group meetings, seminars,
workshops, etc.) including logistical support (catering, contracts,
space reservation, remote connectivity and video communication).
May assist other Department event planners with logistical support
for larger events.
- Providing support for Academic Programs Coordinator: making
copies, filing coursework, and assisting with classroom IT
requests, making purchases as needed for food, course and project
- Performing other related duties as assigned.
Flexibility, excellence, and passion are vital qualities within
Carnegie Mellon University. Inclusion, collaboration and cultural
sensitivity are valued competencies at CMU. Therefore, we are in
search of a team member who is able to effectively interact with a
varied population of internal and external partners at a high level
of integrity. We are looking for someone who shares our values and
who will support the mission of the university through their
- High school diploma/GED required
- 1-3 years of administrative support experience
- Higher Education experience preferred
- Excellent interpersonal, problem-solving, reasoning,
organization, and planning skills
- Successful background check
Joining the CMU team opens the door to an array of exceptional
benefits, available to all full-time Carnegie Mellon University
employees. Experience the full spectrum of advantages, from
comprehensive medical, prescription, dental, and vision insurance
to enticing retirement savings programs. Unlock your potential with
tuition benefits, and take well-deserved breaks with generous paid
time off and holidays. Rest easy knowing you're covered by life and
accidental death and disability insurance. For a comprehensive
overview of the benefits awaiting you, explore: https://www.cmu.edu/jobs/benefits-at-a-glance
At Carnegie Mellon, we value the whole package when extending
offers of employment. Beyond just credentials, we consider the role
& responsibilities, your invaluable work experience, and the
knowledge gained through education and training. We acknowledge and
appreciate your unique key skills and the diverse perspectives you
bring. Our commitment to fostering an inclusive work environment
means we also account for geographic differentials. Your journey
with us is about more than just a job; it’s about finding the
perfect fit for your professional growth and personal
Are you interested in this exciting opportunity?! Apply
Administrative Support and Coordination
Staff – Regular
Full Time/Part time
- Please visit “ Why Carnegie Mellon ” to learn more about
becoming part of an institution inspiring innovations that change
- Click here to view a listing of employee benefits
- Carnegie Mellon University is an Equal Opportunity
- Statement of Assurance