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Financial Associate, School of Drama - College of Fine Arts

Carnegie Mellon University
Pennsylvania, United States
Salary Not Specified
Start date
Dec 4, 2023

Job Details

Carnegie Mellon University’s School of Drama is seeking a Financial Associate to oversee and coordinate the processing of accounting transactions and be responsible for a particular aspect of the accounts. This position is part of a fast-paced business office within the School of Drama. In this role you may be asked to produce checks, generate and distribute accounting reports, process payments, assist in reconciling purchases or assist the business manager by monitoring the expenditures and processing of transactions. This role will support and facilitate student worker hiring. The Financial Associate will also provide general office support: purchasing supplies, booking travel, and handling general inquiries to the Business Office.

Your core responsibilities will include:
  • Coordinating and reconciling budget expenditures; reviewing and processing purchase orders; determining proper Oracle information to be charged; reviewing, monitoring and analyzing monthly financial statements or expense reports; processing journal entries, reimbursements, authorizing payments of invoices; managing petty cash account; making deposits, etc.
  • Advising others in resolving vendor and/or department questions, concerns and issues.
  • Handling special or difficult transactions, including special requests for payments, foreign wire transfers, cutting of checks, check cancellations and reissues; creating and distribution of accounting reports, etc.
  • Facilitating and organizing student worker hiring.
  • Performing miscellaneous office duties such as answering telephones, making copies, record-keeping, opening and date stamping mail, stuffing envelopes, collating and organizing materials and booking travel for staff and guests.
  • Working with other support staff and work-study employees. Is responsible for ensuring that all work is performed accurately and in a timely fashion, checks on progress and approves finished work. Trains new or temporary employees in office systems and processes.
  • Directly handling difficult issues. Also instructs other departmental staff concerning proper procedures or payment processing.
Flexibility, excellence, and passion are vital qualities within the School of Drama. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:
  • Strong organizational and planning skills
  • Financial acumen
  • Education: High School diploma or GED required; Associates degree or Bachelor’s degree preferred
  • Years of experience: 3-5 years’ work experience, specifically experience in administrative support, data entry, accounts payable, bookkeeping, and reporting
  • A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
  • Successful background check

Additional Information:
  • Sponsorship : Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity.
  • Joining the CMU team opens the door to an array of exceptional benefits, available to all full-time Carnegie Mellon University employees. Experience the full spectrum of advantages, from comprehensive medical, prescription, dental, and vision insurance to enticing retirement savings programs. Unlock your potential with tuition benefits, and take well-deserved breaks with generous paid time off and holidays. Rest easy knowing you are covered by life and accidental death and disability insurance. For a comprehensive overview of the benefits awaiting you, explore: .
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role & responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique key skills and the diverse perspectives you bring. Our commitment to fostering an inclusive work environment means we also account for geographic differentials. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in this exciting opportunity?! Apply today!


Pittsburgh, PA

Job Function

Financial Planning, Analysis, Accounting and Reporting

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis


More Information:
  • Please visit Why Carnegie Mellon to learn more about becoming part of an institution inspiring innovations that change the world.

  • Click here to view a listing of employee benefits

  • Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .

  • Statement of Assurance


Carnegie Mellon Univesity

Carnegie Mellon University challenges the curious and passionate to imagine and deliver work that matters.

A private, global research university, Carnegie Mellon stands among the world's most renowned educational institutions, and sets its own course. Start the journey here.

Over the past 10 years, more than 400 startups linked to CMU have raised more than $7 billion in follow-on funding. Those investment numbers are especially high because of the sheer size of Pittsburgh’s growing autonomous vehicles cluster – including Uber, Aurora, Waymo and Motional – all of which are here because of their strong ties to CMU.

With cutting-edge brain science, path-breaking performances, innovative startups, driverless cars, big data, big ambitions, Nobel and Turing prizes, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we create it. 

Many seek Pittsburgh for being a hot spot for entrepreneurship and a model for future cities. Others come for the city's burgeoning food scene.

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