The University of Pennsylvania, the largest private employer in
Philadelphia, is a world-renowned leader in education, research,
and innovation. This historic, Ivy League school consistently ranks
among the top 10 universities in the annual U.S. News & World
Report survey. Penn has 12 highly-regarded schools that provide
opportunities for undergraduate, graduate and continuing education,
all influenced by Penn's distinctive interdisciplinary approach to
scholarship and learning. As an employer Penn has been ranked
nationally on many occasions with the most recent award from Forbes
who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of
Philadelphia. The University is situated on a beautiful urban
campus, with easy access to a range of educational, cultural, and
recreational activities. With its historical significance and
landmarks, lively cultural offerings, and wide variety of
atmospheres, Philadelphia is the perfect place to call home for
work and play.
The University offers a competitive benefits package that includes
excellent healthcare and tuition benefits for employees and their
families, generous retirement benefits, a wide variety of
professional development opportunities, supportive work and family
benefits, a wealth of health and wellness programs and resources,
and much more.
Posted Job Title
Job Profile Title
Job Description Summary
The Division of Facilities and Real Estate Services (FRES) provides
the expertise, business process, policies and standards required to
plan, design, construct, operate, maintain and renew the physical
assets of the University, excluding the health system. In addition,
the Division, comprised of approximately five Departments, is
responsible for the strategic planning, management and operation of
non-academic University property, and collaborating with the
neighborhood to create a safe, diverse and economically vibrant
destination. With close to 12M square feet of space, FRES maintains
186 buildings on a campus of 276 acres, completes over 60,000
maintenance requests per year, and starts approximately 250
projects a year. FRES is comprised of the following Departments:
Administration, Office of the University Architect, Design and
Construction, Real Estate, Operations and Maintenance.
The University of Pennsylvania is implementing a campus
transformation entitled Penn Connects (http://www.pennconnects.upenn.edu
This comprehensive, award winning effort is expanding the campus
over the next 20 years, including the construction of new academic
research and recreational facilities. In addition, the University
has secured $300M in Century Bond funding and continues to upgrade
existing facilities over the coming years. https://www.facilities.upenn.edu/
This position works under limited supervision to assist in the
daily operation of the department. Daily operational responsibility
in accounts payable functions,
general ledger accounting, and recording journal entries. The
individual must demonstrate superior attention to detail skills and
be accountable for accuracy
and timely completion of purchase order entry, invoice payments,
and external charge data uploads. The accountant must exhibit
and customer service skills when interacting with all vendors and
staff members regarding purchase orders, allocating costs, and
recording monthly journal
entries. The accountant should have outstanding business writing
skills required for documenting new processes and incorporating
best practices as outlined in the University's Business Control
Model. A strong knowledge of and ability to apply Generally
Accepted Accounting Principles (GAAP) is required.
- Review and process invoices to ensure proper recording of
expenses and accounts payable. Respond to vendor
and internal inquiries. Monitor invoice processing reports to
insure compliance with procurement to payment
- Approve purchase order requests daily, ensuring accuracy,
completeness and that appropriate back-up of 3 bids or a bid
waiver are attached prior to submission to BEN. Investigate and
clear exceptions of PO's not transmitted.
- Review, research and release all invoices placed on hold.
Generate and reconcile invoices entered to the AiM subledger
BEN general ledger, and complete any adjusting entries. Analyze
open encumbrance report responses and complete the
final close process.
- Generate weekly report outlining invoice receipts &
disbursements required to be entered in AiM.
- Create and maintain various reports, generate FRF Capital
Renewal, Life Safety and Insurance work requests. Enter new
account numbers into AiM. Complete work order to work order
- Document end to end procedures, incorporating best
practices, for all work flow processes. Recommend streamlining
process improvement strategies.
- Perform additional duties as assigned
- Bachelor's degree in accounting or a related field or
equivalent combination of education and experience is
- Familiarity and adherence to standard accounting principles
/ US GAAP
- Superior oral and written communication
Job Location - City, State
- Demonstrated proficiency with accounting
- Demonstrated proficiencey with spreadsheet analysis,
preferably MS Excel
- Knowledge of MS Access or other similar database
Department / School
Facilities and Real Estate Services
$37,220.00 - $60,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications,
experience, skills, and education as they directly relate to the
requirements of the position, as well as internal and market
factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis
of race, color, sex, sexual orientation, gender identity, religion,
creed, national or ethnic origin, citizenship status, age,
disability, veteran status, or any other legally protected
Background check required after a conditional job offer is made.
Consideration of the background check will be tailored to the
requirements of the job.
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement—and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Left-Bank-Facilites--Real-Estate-Services/Junior-Accountant_JR00076259