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Financial/Grant Accountant

Millersville University
Pennsylvania, United States
Salary Not specified
Start date
Dec 1, 2023

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Financial/Grant Accountant
Millersville University

Department: Accounting & Budget Office staff
Nature of Position: Permanent, Full-time

Job Summary/Basic Function
The Financial/Grant Accountant will perform a broad range of general accounting duties in higher education with a primary focus on grant accounting. This position will set up new grants; monitor grant expenditures to ensure compliance; enter indirect cost allocations; meet with Principal Investigator/Project Director when grant is awarded to review responsibilities and maintain communication throughout and at the conclusion of the grant; prepare financial reports for funding agencies; and invoice and draw down funds per granting agency guidelines. This position will also assist in maintaining and monitoring the financial accounting system and related subsystems; prepare financial reports and statements for various stakeholders; and assist in establishing and monitoring internal controls to safeguard resources and improve efficiency.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania's State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students' success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path.. Approximately one thousand graduate students enroll in 21 master's and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

At Millersville University we are committed to fostering a learning and working environment that promotes diversity to foster a climate of inclusion. EPPIIC values and the principles of Inclusive Excellence are an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.

Annual Salary: Salary range $60,917.00 to $69,618.00, plus comprehensive benefits, including:
  • Health insurance - Low bi-weekly premium, with coverage starting on the first day of employment for employee and all dependents.
  • Dental insurance - Coverage is free to employee and dependents with coverage starting on the first day of employment.
  • Vision insurance - Coverage is free to employee and dependents with coverage starting on the first day of employment.
  • Group life insurance - equal to annual salary (up to $50,000) at no cost to the employee
  • Voluntary Group Life and Accident Insurance - available for purchase at low rates for additional employee coverage as well as coverage for spouse and children
  • Long Term Disability Insurance - available for purchase at low rates with either a 90 or 180-day waiting period
  • Retirement - 2 plans to choose from
  • Tuition waiver - for employee, spouse, and dependents.
  • Personal leave - up to 6 days per year
  • Vacation leave- up to 10.4 days accrued per year for first year, increases to 15.6 days per year after 1 year
  • Sick leave - up to 15.6 days accrued per year, including up to 5 days per year that can be taken to care for a family member
  • Holiday leave - 12 days per calendar year

For description of benefits available, see The State System Employee Benefits Summary atSSHE_Highlights.pdf (

Required Qualifications
  • Bachelor’s degree plus two years of accounting experience or the equivalent combination of education and experience to successfully perform the duties of the position.
  • Experience with Microsoft Office products, with advanced skills in Excel
  • Demonstrated ability to communicate well and work collaboratively with internal and external customers.
  • Excellent oral, written, interpersonal communication skills.
  • Evidence of a commitment to diversity, equity, and inclusion.
  • Successful interview.
  • Successful completion of three background checks.

Preferred Qualifications
  • Bachelor’s degree in Accounting or Business Administration with accounting emphasis.
  • Experience with grant accounting.
  • Experience with fund accounting.
  • Experience in Higher Education or non-profit accounting.
  • Experience with Ellucian Banner and/or SAP
  • Experience with financial statement preparation and/or Financial reporting.
  • Experience with GASB.

Job Description
  • Financial Systems: Maintain and monitor of accounting systems and system balances. Resolve system problems. Implement applicable accounting software & its maintenance.
  • Financial Accounting: Initiate and perform daily accounting transactions for fund group revenues and expenditures through the general and subsidiary ledgers. Prepare cost studies and prepare restricted fund projections. Reconcile ledger accounts and other subsystems such as cash, fixed asset system, bonds, capital leases, etc. Assist in preparing year-end worksheets for audit support. Act as back-up/resource for A/P functions such as check processing. Perform daily accounting functions such as calculating and preparing accounting transactions and reconciling accounts.
  • Financial Reporting: Prepare financial reports for other departments, grant directors, grantor agencies, Chancellor’s Office, and/or management. Assist in preparing financial statements. Prepare indirect cost projections. Develop and prepare various financial reports for internal and external users
  • General Ledger: Monitor daily reports and accounting system balances, process accounting transactions, distribute financial reports to functional areas and resolving system problems. Perform upgrades and testing.
  • Grants Accounting: Assist grant project directors. Provide required interim and final financial reports. Work closely with grant managers providing detailed reports on usage and availability of funds. Ensure smooth workflow and open communications with the Office of Sponsored Research. Monitor grant-related budgets, revenues, expenditures. Calculate allowable indirect cost for reimbursement.
  • Auditing and Control: Perform substantive and compliance testing including reconciliation if various accounts; review transaction inputs; verify accounts payable disbursements and payee coding. Assist in internal audit tests and write audit reports. Perform various ledger account reconciliations and bank reconciliation. Initiate checks of compliance with university policies and generally accepted accounting principles.
  • All other duties as assigned.

Essential Functions
  • Advanced math skills.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risks.
  • Work is normally performed in a typical interior/office work environment.
  • Ability to sit for long lengths of time.
  • Must be able to lift/pull/push up to 10 pounds.
  • Dexterity of hands and fingers to operate a computer keyboard and mouse.

To apply, please visit:


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