The Assistant Athletic Director of Athletics for Business
Operations is an integral member of the athletics senior staff with
oversight responsibilities over the daily operations of all
business functions of the department. This position will work with
administrators and coaches on the management of current budgets,
day-to-day business operations and travel planning. This position
will assist with the human resources functions for the department.
The successful candidate will work directly with the Senior
Associate Director of Athletics for Business, Facilities and
Operations. Sport oversight responsibilities will be determined
based on the qualifications of the successful candidate.
Major Areas of Responsibilities
Management of Team Travel to Include:
•Oversight of team travel budget and development of long-range
plans related to out of region and recess sport scheduling and
•Coordination all aspects of team travel for majority of the
department's varsity teams, including planning and organization of
meals, lodging, and travel (flights and ground
•Work with coaching staff and sport program administrators to
finalize travel schedules and create team travel budgets each
•Work with coaches to prepare detailed itineraries for team travel
and ensure all appropriate documentation such as hotel contracts,
bus logistics, airline tickets, etc. are processed in a timely
•Prepare monthly financial and statistical reports for distribution
to coaches and staff, as well as assist in the preparation of the
annual Department of Education EADA report, NCAA financial reports,
and Patriot League financial reports.
•Assist with departmental long range financial planning.
•Provide team support services to sport programs, including acting
as a liaison across campus and with various external vendors.
•Assist in the financial close process by preparing accounting
reconciliations, financial reporting, expense projections, and
submitting manual journal entries.
•Assist in the maintenance and review of the Business Office
policies and procedures manual and recommend improvements to
policies and procedures where necessary.
•Assist with human resources duties, including onboarding new
•Manage all payroll and part-time personnel actions on behalf of
•Work in conjunction with the Office of Advancement to monitor
•Deposit revenue on behalf of the department, providing required
information for check and electronic payments. (Brenden now)
•Other duties as assigned by the Senior Associate Director of
•Bachelor's degree; Minimum 2 – 4 years of experience in a business
or intercollegiate athletics setting; preferably in management or
•Demonstrated knowledge of NCAA rules and regulations.
•Demonstrated knowledge of athletic business operations, including
travel planning, budget forecasting and management.
•Proficiency in various financial accounting systems and computer
software applications (Word, Excel, Office).
•Demonstrated ability to identify and resolve problems efficiently,
effectively and independently
•Excellent communication skills and ability to work as a member of
•Ability to multi-task, detail oriented and ability to work with
diverse group of staff members.
•Strong customer service with the ability to troubleshoot and
handle pressure situations.
•Ability to thrive in a diverse, fast-paced student-athlete service
•Willing to work nights, weekends and holidays as needed.
- Master’s degree in related field; previous Division I
intercollegiate athletic experience in event and facility
This is a full time, exempt level position. The College is
committed to providing competitive market pay for its employees.
The College also offers a competitive benefits package for
full-time staff, including:
- 10% College contribution to the 403(b) Retirement Plan (1 year
wait waiver available)
- This position may be eligible for a hybrid work
- Condensed summer 4-day work week
- Tuition benefits
- Wellness programs & ongoing Training and Development
- Generous paid time off
The College is an Equal Employment Opportunity Employer and
complies with all Federal and Massachusetts laws concerning Equal
Opportunity and Affirmative Action in the workplace.
To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefits
Please upload a resume (CV) and cover letter.
In your cover letter please address how your work might support the
College's mission as a Jesuit, undergraduate liberal arts college
) and its core
commitment to diversity and inclusion. Please provide examples of
any past work that illuminate your commitments in these areas. For
more information, please visit http://holycross.edu/diversity
Review of applications will begin as received and continue until
the position has been filled.