MALCOLM X COLLEGE
Malcolm X College is looking for an Assistant Registrar to join the
Student Services Team. The Assistant Registrar is responsible for
supervising records and data entry by clerical staff. Coordinates,
manages, and writes procedures for the registration/grade process
and records maintenance for the Credit, Adult Education, and Skills
Center programs in the Office of Admissions and Records.
The mission of the Registrar’s Office is to preserve the academic
integrity, confidentiality, procedures, and policies governing the
maintenance of student academic records, adhering to and enforcing
the City Colleges of Chicago (CCC) academic and student policies
and the Family Educational Rights and Privacy Act (FERPA) in
collaboration with students, faculty, staff, and admiration.
- Coordinates and manages the registration process for the Adult
Education, skills, off-campus programs, and Middle College.
Coordinates and manages the grade report process to and from
faculty for terminal input. Follows-up on missing/outstanding grade
- Establishes procedures and maintains the student records for
Adult Education, State Legalization Impact Assistance Grant (SLIAG)
and Skills programs. Coordinates the activities for these programs.
Handles students related concerns.
- Verifies and processes staff certificate-of-attendance
timesheets. Oversees the process of students’ transcripts. Writes
procedures for tasks. Prepares semester activities schedule and
registration calendar for Adult Education, Nursing Program, and
Credit programs. Assists in the planning of campus registration.
Verifies state and reimbursement claims.
- Trains college staff on PeopleSoft System. Interviews and
recommends applicants for vacancies in the Records area of the
Registrar’s office. Attends various meetings.
- Adheres to CCC Customer Service Excellence standards
- Performs other duties as assigned.
- Bachelor’s degree in Business Administration or Management
supplemented by five to six years of college experience; or an
equivalent combination of training and experience is required.
- Proven organizational skills and supervisory ability.
- Must have the ability to use a computer to perform work
- Must have excellent verbal and written communication
- Must be self-directed and innovative, able to assess current
operations in an effort to improve the future goals of the
District. Must be able to meet deadlines in a timely manner.
Excellent health benefits at a low cost; Investment
plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation,
holidays, personal and sick days; Tuition Reimbursement. For a more
detailed overview of benefits please visit our benefits page.
For the third time in four years, Malcolm X College was selected as
a Promising Places to Work in Community Colleges award winner! The
award is given by the National Institute for Staff and
Organizational Development (NISOD), a membership organization
committed to promoting and celebrating excellence in teaching and
leadership at community and technical colleges, and Diverse: Issues
in Higher Education, a leading academic publication.
MXC was recognized for its best-in-class student and staff
recruitment and retention practices, inclusive learning and working
environments, and meaningful community service and engagement
Chicago residency is required for all full-time employees within
6 months of hire.
We are an equal opportunity and affirmative action
Thank you for your interest in City Colleges of