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Hub & Pantry Administrative Assistant

Employer
Middlesex College
Location
New Jersey, United States
Salary
Salary Not Specified
Date posted
Dec 1, 2023
SALARY: $20.00 per hour

OPENING DATE: 11/30/2023

CLOSING DATE: 12/14/2023 11:59 p.m.

UNIT: Grants and Special Projects (Temporary part-time)

DEPARTMENT: Student Life, Community Resource Hub & Food Pantry

REPORTS TO: Community Resource Coordinator

PRINCIPAL RESPONSIBILITIES:

  1. Assists and supports the development and execution of organizational systems used by the Community Resource Hub & Food Pantry. This includes the use of Microsoft Teams sites, creation of new data collection methods such as forms, sheets, and databases, and internal/external communications related to programming and volunteer needs.
  2. Develops, creates, and disseminates program and community information on the Hub’s dedicated webpage, Canvas, and social media accounts in partnership with internal College departments.
  3. Assists current staff with Community Resource Hub & Food Pantry operations and programming.
  4. Communicates proactively with students and program providers throughout all phases of the student experience.
  5. Assists with capturing appropriate volunteer leads, the coordination and onboarding process, and communications with donors and community partners.
  6. Familiarizes students with available campus and community resources.
  7. Coordinates and compiles data to support necessary grant reporting.
  8. Assists with the collection and maintenance of program data, provides analysis, and prepares presentations.
  9. Serves students using strong customer service skills, including emotional intelligence, confidentiality, and discretion with relation to the student community needs and information.
  10. Performs other duties as assigned.



MINIMUM QUALIFICATIONS:
  • High school diploma or equivalent
  • Two years of secretarial experience in a busy office setting

PREFERRED QUALIFICATIONS:
  • Associate degree
  • Experience with building community partnerships and collaborating with volunteers and community partners
  • Knowledge of resources available throughout Middlesex College and Middlesex County
  • Fluency in another languages
  • Excellent communication and organizational skills
  • Proficient in Microsoft Office, Canvas, Social Media platforms, and Zoom Conference platform
  • Advanced proficiency in Microsoft Excel
  • Proficiency in creating fillable forms through Microsoft forms, Google, Adobe or other platforms
  • Ability to deal positively with a diverse population
SUPPLEMENTAL INFORMATION:



Duration: One (1) temporary part-time position available until 4/30/2024, with the potential to extend beyond this date contingent on funding



SCHEDULE: Up to 20 hours per week

In-person from Tuesday to Friday, 10:00 am to 3:00 pm

Must have transportation

This is a specially funded position, dependent for its existence upon federal, State, or other non-College operating funds, and is not funded pursuant to the regular College budget. Continued employment is always contingent upon satisfactory performance and College needs. Grant funded positions are also contingent upon continued funding. This appointment is for the specified period only. Employment beyond the expiration date of the grant is subject to appropriate provisions of existing collectively bargained agreements in effect at the time for employees covered by those agreements.

Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.

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