**This is an on-site position. Remote workers will NOT be
You will be joining St. Thomas University (STU) at an exciting
moment! Under the dynamic leadership of President David A.
Armstrong, J.D., STU has had four consecutive years of record
enrollment and we’ve set fundraising records too. Our campus
footprint is also growing. In the past two years alone, we’ve
opened the state-of-the-art Gus Machado College of Business, a new
weight room for our student athletes, as well as a turf athletic
field, residence hall, and a student center. And, we are going to
keep growing…more students, more programs, more facilities!
As we mark our 60th Anniversary, we are setting our sights on
the future while also honoring our Cuban heritage and celebrating
our Catholic Identity. Come be a part of our diverse community! We
are seeking energetic innovators who will help us chart the course
for the University’s sixth decade of impact! Let’s work together to
attract, serve, and inspire a diverse group of students who will
leave STU prepared to be ethical leaders and change agents in our
Located in sunny Miami, Florida, St. Thomas University is a
private, non-profit university that offers 39 undergraduate,
graduate, and postgraduate degrees at its picturesque 144-acre
campus and through distance learning. Its academic offerings
include one of the oldest (and most highly ranked) undergraduate
programs in Sports Administration in the country. STU has been
ranked #1 by U.S. News & World Report in Social Mobility for
regional universities in the South, which means it takes students
from the lowest financial strata and catapults them to much higher
financial strata in only ten years. St. Thomas University is the
only Catholic Archdiocesan-sponsored university in Florida, and one
of the only eight Archdiocesan universities nationwide.
The Director of Financial Aid develops and oversees the
University’s financial aid packaging, counseling, and delivery
operations, steering the program through and ensuring compliance
with Title IV regulation. Responsibilities include ensuring
accurate dissemination of information to the University community
including students, staff, administration, and faculty. In
coordination with campus colleagues, the Director sets strategy,
develops tactics, and aligns with the best practices aimed at
delivering excellence in financial services to students.
The Director plans, organizes and supervises the daily
operations of the Financial Aid Office, including federal work
study and institutional scholarships; conducts outreach and
training regarding financial aid; prepares and maintains the
department budget; prepares and maintains a variety of reports and
records; directs the determination and awarding of financial aid;
and develops comprehensive policies and procedures covering
federal, state and institutional financial aid programs.
DUTIES AND RESPONSIBILITIES
- Manages financial aid operations through utilization of the
integrated student information system - Ellucian Colleague.
- Develops and implements best practices that support the goal of
enrollment growth and quality of services.
- Trains and conducts annual performance development evaluations
for the financial aid staff.
- Develops and maintains relevant policies and procedures in
accordance with federal regulations and departmental and University
- Develops and administers a system of quality control to ensure
compliance with federal and state regulations.
- Manages daily operations of department. Develops and maintains
master calendar for the department. Plans, organizes and implements
work projects. Facilitates communications about departmental
activities, events, deadlines and timelines.
- Develops and updates communications used to convey and describe
financial aid programs and services in accordance with federal
consumer information laws, including publications and forms.
- Evaluates student need; analyzes and verifies student
eligibility for financial aid programs; monitors student academic
progress for continued aid eligibility; prepares and processes
awards to eligible students; reviews student appeals and/or special
- Plans financial aid disbursement schedules.
- Plans, prepares, and administers annual budget for the
operation of the Financial Aid Office.
- Develops plans for the federal work-study allocation and
oversees budget/earnings reconciliation.
- Submits enrollment information to NSLDS.
- Oversees and manages federal enrollment reporting.
- Supervises maintenance and retention of confidential student
files. Draws down all electronic student aid records and processes
- Maintains records for the authorization, disbursement, and
reconciliation of all the federal, state and local student aid
- Identifies computer application needs of department and
coordinates with IT to implement program improvements.
- Participates in the Colleague users group to ensure timely and
strategic utilization of applicable modules, features and
- Provides leadership and management of professional staff,
support staff, and department operations.
- Updates and manages applicable financial aid policies and
practices for processing financial aid.
- Administers financial literacy, debt management, and default
- Manages receipt of student scholarships, grants, and third
- Manages external audit of Title IV funds.
- Work closely with registrar/bursar and finance department to
ensure compliance in terms of cash management when disbursing Title
- Maintains professional knowledge of federal and state financial
aid regulations and policies and manage the administration of Title
IV funds in compliance with all such regulations and policies.
- Other duties or special projects that may be assigned
- Bachelor’s degree in a related field. Master’s degree
- Minimum five to seven years of work experience in a
- Experience with supervision of staff and in-depth experience
managing back-end setup preferred.
- Financial aid support of online/digital programming is
- Experience with Ellucian Colleague is a plus, but strong
understanding of systems, generally, is required.
- Ability to interact and speak effectively in interpersonal
situations and before groups
After 1 year of continuous full‐time service, employees are
eligible to enroll in STU’s bachelor and master courses,
tuition‐free. The program will cover a maximum timeframe of
125% of credit hours attempted toward the degree program. Employees
may enroll in STU’s doctoral program, with a 40% tuition discount,
under the same conditions.
St. Thomas University is a Catholic university sponsored by the
Archdiocese of Miami committed to academic and professional success
guided by its Catholic identity. All employees are therefore
expected to respect the teachings of the Roman Catholic Church and
support the University’s religious mission. All employees hereby
acknowledge their familiarity and support of the religious
affiliation, mission and values of St. Thomas University.
Equal Employment Opportunity
St. Thomas University is an equal opportunity employer that
promotes a diverse and inclusive organization. It is the policy of
the University to fill each vacancy with the candidate who
represents the best fit for the position and to promote and
transfer employees from within whenever possible and practical.
Employment decisions are made on the basis of the candidate’s
personal capabilities, qualifications, and ability to assist the
University in fulfilling its mission without discrimination. With
regard to the latter, the University’s program of recruiting
employees for mission aims to inform prospective employees of the
University’s mission and to help them and hiring personnel
determine how they will support and contribute to the University’s
St. Thomas University is an E-Verify® Employer. E-Verify is an
Internet-based system that allows an employer, using information
reported on an employee's Form I-9, Employment Eligibility
Verification, to determine the eligibility of that employee to work
in the United States. STU will utilize E-Verify® to verify
employment eligibility for all newly hired employees.
Job Type: Full-time
Pay: $70,000.00 - $90,000.00 per year
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
Ability to commute/relocate:
- Miami Gardens, FL 33054: Reliably commute or planning to
relocate before starting work (Required)
- Financial Aid: 5 years (Required)
Work Location: In person