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Administrative Assistant II

Employer
Syracuse University
Location
New York, United States
Salary
Salary Not Specified
Start date
Nov 29, 2023
Posting Details

Posting Details

Job #
040416

Department Code
22401-2201

Department
Falk College

Job Title
Administrative Assistant II

Location
Syracuse, NY

Pay Range
$20.19 - $23.08 per hour

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level
S4

FLSA Status
Non-exempt

Hours

Standard University business hours:

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type
Full-time

Campus
Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

The administrative assistant will provide general administrative support to the Dean’s Office in essential office functions including assisting with human resource processes, payroll and budget transactions. Processing part-time instructor postings and hires through the Access and JobOpps databases. This position is the main reception for the Dean’s Office, answers main phone line for the Dean’s Office, orders office supplies, gifts and assists with events. the successful candidate must be professional, dependable and maintain confidentiality. This position will work under the supervision of the Dean’s Executive Assistant and the Director of Budget.

Qualifications

Two-year degree with 3-5 years’ experience in administrative work, preferable in an academic environment. Four-year degree preferred.

Job Specific Qualifications

Exceptional skills in Microsoft Office Suite. Experience with PeopleSoft preferred.

Responsibilities
  • Human Resource and payroll transactions.
  • Part-time instructor job postings, accurate database entry and processing contracts.
  • Assist with PERs, PARs, PIN Raps, Smart Hires and terms.
  • PIN and chart string changes.
  • Act as back-up support for the Executive Assistant to the Dean.
  • Answer multiple phone lines and greet visitors to the Dean’s Office.
  • Order office supplies and purchase gifts.
  • Reconcile Dean’s Office credit cards and process reimbursement requests.
  • Maintain the College listservs, org charts and faculty/staff directory.
  • Order catering for Dean’s Office meetings and events.
  • Assist with College events.
  • Other duties as assigned.
Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link
https://www.sujobopps.com/postings/102705

Job Posting Date
11/29/2023

Application Deadline

Full Consideration By

Job Category
Staff

Message to Applicants

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