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Senior Payroll Specialist

Bowdoin College
Maine, United States
Salary Not specified
Date posted
Nov 30, 2023

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Job Details

Senior Payroll Specialist

Posting Number: S01200JP

Department: Controllers Office

Job Summary:
The Senior Payroll Specialist is responsible for the following:
  • Processing the Support Staff and Student Biweekly payroll which includes triggering/monitoring the preliminary payroll results, monitoring time tracking activity, maintaining payroll adjustments, assisting Human Resources/Student Employment Office colleagues with HCM/payroll touchpoints, auditing, resolving issues, settling to the bank, triggering third party integrations and funding, and running various payroll reports. In support of the biweekly payroll processing, this position is responsible for auditing/approving payment election and tax election updates, responding to employee inquiries, managing withholding orders, maintaining the payroll schedules, academic year benefit schedule, and holiday calendar, updating the payroll alerts, monitoring bank ACH returns, documenting/maintaining payroll procedures, recommending and implementing process improvements, and responding to external auditors' data requests.
  • Assisting the Director of Payroll and Accounts Payable Director and the Workday Finance Operations Manager with Workday ad hoc and biannual release reviews, enhancement recommendations, testing, and change management.
  • Administering the GLACIER Tax Compliance and GLACIER Tax Prep (GTP) systems including ensuring full compliance with all federal and state nonresident/resident alien regulations, analyzing and validating tax treaty benefit eligibility and collecting applicable documentation, maintaining online GLACIER records and department tax files, administering Bowdoin Grant non-qualified scholarship tax payments/reporting requirements, overseeing international student fellowship vouchers, performing annual tax treaty renewal and GLACIER Tax Prep processes, submitting and reporting Federal and Maine income taxes, issuing year-end 1042-S, filing annual/quarterly Federal and Maine 1042 returns, and assisting international students, employees and guests with routine GLACIER questions/guidance.
  • Processing the Controller's Office's settlement runs (AP checks, Paymode, Credit Card Spend, Ad Hoc Payments, Miscellaneous Payments, Wires, Expense Reports, Customer Refunds, etc.)
  • Acting as back-up for processing the Faculty/Staff monthly payroll.
  • Assisting the Director of Payroll and Accounts Payable with routine needs such as W-2 processing, 1099MISC/NEC processing, annual fellowship tax letters and various audits (e.g., KPMG, Benefits, Retirement Plan, Workers' Compensation, OSHA, Conflict of Interest Survey, etc.).

The salary range for this role is: $65,000 - $75,000. As full-time administrative employee of the College, the position is eligible for a comprehensive benefits package.

Education/Skills Requirements:

Experience Requirements and/or Equivalents:

Standard Work Days and Hours:

About Bowdoin:
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.


Employment Category: Full Time Year Round

Benefits Eligible: Yes

Pay Type: $Pay

Background Check Package Requirements: Administrative Staff + Credit

Is driving a Bowdoin vehicle an essential function of this job?: $Driving

Is a pre-placement physical required for this position?: No

Posting Date: $Post Date

Applications Accepted Until:

Open Until Filled: No

Special Instructions to Applicants: Bowdoin College is partnering with KMA to run the Senior Payroll Specialist search. Please submit your application here to be under consideration.

EEO Information:
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

To apply, visit jeid-a50c225e8e59af4085461c9d1b6c323e


Bowdoin College

Bowdoin (rhymes with explodin') is a private, selective, liberal arts college, founded and endowed to benefit the common good. Our historic residential campus, located in Brunswick, Maine, is home to just over 1,800 students from all over the world.

Academic life at Bowdoin spans thirty-three departments, and is cooperative, not competitive: so we tend to attract students who like brainstorming with faculty, working in teams, and welcoming big, new, difficult questions.

We value kindness, diversity, creativity, and hard work.

There’s a lot to love about Maine. And this state is very much at the heart of the College. We simply wouldn’t be Bowdoin anywhere else.

According to one of our colleagues, “To teach at Bowdoin is to help train and educate future leaders—an unalloyed privilege in my experience and a rare one.”

We feel fortunate to live here and to be able to experience everything there is to see and do. Maine is renowned for its beauty—its iconic seaside fishing villages and beachesmountain vistas, and pristine forests. But the appeal is also very much about the people—their culture, sense of community, way of life, and welcoming, inquisitive, and energized spirit.

We’re not going to try to list all that Maine has to offer. But we will try to lead you in a few directions from which you can navigate your own journey of discovery—a very Maine thing to do too!

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