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Executive Assistant II

Employer
University of Idaho
Location
Idaho, United States
Salary
Salary Not specified
Start date
Nov 30, 2023


University of Idaho

Executive Assistant II


Location: Idaho Falls

Division/College: University Outreach - Idaho Falls

Employee Category: Classified

Pay Range: $57,500 annually or higher commensurate with experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
Under direction of the administrator and as a part of Academic Budget & Planning shared services, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support:
  • Coordinate complex travel, meeting and event arrangements for management and other individuals
  • Maintain calendars, databases, confidential records and systems
  • Coordinate office operations, delegate work and provide input on performance evaluations
  • Collaborate with the Financial Officer on financial matters; monitor adherence to established budget


Project and initiative support:
  • Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
  • Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
Information gathering and reporting:
  • Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
  • Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
  • Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
Other duties as assigned

Minimum Qualifications:
  • High School Diploma or equivalent.
  • Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator


Preferred Qualifications:
  • Associate’s or Bachelor’s degree
  • Applying project management practices in a work environment
  • Collecting and compiling data and materials for reports and other administrative documents
  • Experience working in an environment that required adherence to strict confidentiality standards
  • Experience using computer information systems (such as Banner or Workday) that manage an organization’s finances, business processes and records.


Physical Requirements & Working Conditions:



Required Licensures, Certifications or other


Posting Number: SP004203P

Posting Date: 11/29/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
First consideration date for applications is December 13, 2023.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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