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Office Manager

Job Description

The University of Indianapolis is seeking a highly organized and dynamic Office Manager to support the Office of Ecumenical and Interfaith Programs (EIP). The ideal candidate will play a crucial role in ensuring the smooth operation of the office, supporting essential programs and events, managing administrative tasks, supervising student staff, and providing essential support to the University Chaplain/Director.

Company Description

Become a Greyhound! The University of Indianapolis is a private, liberal arts university and home to a close-knit community of more than 700 faculty and staff supporting 5,600 undergraduate and graduate students on our main campus. We offer an inclusive work environment where your individual contributions will be recognized and rewarded and the University’s motto, “Education for Service,” provides the foundation for all our work.

Situated on 65 acres in the University Heights neighborhood and just minutes from downtown Indianapolis , UIndy’s campus is close to all of the cultural, shopping, sports, and recreational amenities you’d expect in the 13th-largest city in the United States. Want to cheer on your Hounds when they play their rivals in the Great Lakes Valley Conference? UIndy employees and their families enjoy free admission to home sporting events, and many arts and cultural events on campus are free for employees as well. The University is proud to offer a competitive total rewards package, including a generous time off policy, ensuring you can enjoy your time outside of work as you wish.

If you’re interested in joining our dynamic environment and experiencing hard work, creativity, and teamwork, we welcome your application.

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

Benefits
  • Free Parking
  • Onsite Health & Wellness Center
Responsibilities- Office Manager

Administrative Support:
  • Manage the office's day-to-day administrative tasks, including scheduling, correspondence, hospitality/reception, and record keeping.
  • Coordinate and maintain calendars, appointments, and meetings for the Director and EIP staff.
  • Assist in drafting and editing official correspondence, reports, and documents.
Event Coordination:
  • Plan and execute for events and initiaties, including logistics, guest coordination, and budget management.
  • Liaise with internal and external partners to ensure successful event outcomes.
Budget Management:
  • Assist in the development and management of the EIP budget, including tracking expenses, processing invoices, and reporting financial data (credit card reports, etc).
Student Engagement:
  • Oversee student engagement initiatives within the EIP, including some of coordinating student employment.
Communication and Outreach:
  • Manage EIP's communications platforms, including website content, social media, and newsletters.
  • Assist in outreach efforts to promote EIP programs and events within the university community and beyond.
Resource Management:
  • Maintain and organize office supplies, materials, and resources necessary for program operations.
Coordination with Stakeholders:
  • Collaborate with various university departments, community organizations, and religious institutions to foster interfaith dialogue and understanding.
Supervision:
  • Provide oversight and guidance to student workers or interns assigned to the office.
Qualifications- Office Manager
  • Bachelor's degree or some college preferred
  • Proven experience in office management, event coordination, or related roles.
  • Strong organizational skills and keen attention to detail.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite and relevant software applications.
  • Ability to work independently and collaboratively in a diverse and dynamic environment.

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