Contract Project Manager
Position is responsible for coordinating all phases of institutional projects, both new work and
renovation of existing facilities, grounds and related infrastructure. Requires coordination with
various University departments and committees, the Ohio Facilities Construction Commission,
other State agencies, Associate Architects, Landscape Architects, Consulting Engineers and
1. Overall project management responsibilities for assigned projects of various sizes and
types from initiation through project closeout with a focus on managing multiple smaller
interior and exterior projects. Duties include initial planning, scope of work determination,
cost estimating and estimate reviews, competitive bidding, contractor negotiations, cost
control, work inspections, scheduling, work coordination, move planning and
management, project close out, and post occupancy follow up. Coordination with
department representatives and review of documents for compliance with University
Standards are also required and in compliance with the PFD’s Project Manager’s Manual.
2. Project Planning – Meet with departments to determine needs and project feasibility.
3. Scope of Work Determination – Develop an accurate scope of work, to include carpentry,
electrical, HVAC, plumbing, fire alarm, Building Automation, interior design and systems
furniture, landscape and hardscape restoration and related for a complete scope
4. Project Oversight – Oversight for job costs, including change orders; prepares project
status reports, reviews requests for payment by consulting A/E’s and contractors, control
payment by valuation of completed work. Work with university procurement office to
procure consultants, contractors, vendors through the appropriate selection/bidding
process. Oversight for project schedule, from initiation through user move-in and project
5. Work Coordination – Responsible for coordination between various trades, suppliers, and
end users to ensure timely and proper completion of project.
6. Project Close Out – Inspection of contractor work to ensure compliance with all project
requirements, follow up to be sure contractor completes all final inspection work tasks,
and to ensure submission of accurate record drawings and operations and maintenance
manuals; conduct post occupancy interviews.
7. Consultant Interaction – Interviews and assists with selection of design professionals, to
include architects, landscape architects and engineers; oversees design work thru all
8. Assists in the development and implementation of Planning and Construction Goals and
Objectives, develops and pursues personal goals and objectives that are in alignment
with and supportive of Divisional goals.
9. Supports Divisional LEAN continuous improvement efforts, sustainability initiatives,
customer service philosophy, and productivity expectations with a focus on: effective and
efficient space planning with flexible and highly utilized space use solutions for the
Bachelor’s degrees in construction administration, architecture, or engineering, plus a
minimum of four years full time relevant experience; or
Associates Degree in Construction Administration, Architecture/Engineering, or project
management, plus six years full time relevant experience; or
Minimum of eight years experience, with at least five years full time experience as a
project manager for a construction firm or Architect/Engineering firm.
Computer proficiency with MS project or similar CPM scheduling is preferred. Experience with
project management software (e.g. eBuilder, Procore, OAKS CI) is preferred. Experience with
computer aided drawing/editing/commenting software (e.g. Bluebeam, AutoCAD) is preferred.
Knowledge, Skills, and Abilities:
This position requires an understanding of common commercial and institutional construction
techniques, practices, means and methods; must be knowledgeable about building codes relating to various construction disciplines; understanding of skilled trade work is also required. Ability to read, interpret and understand drawings, specifications, design details and technical submittals is required as is attention to detail with ability to maintain complete records of construction activities and costs with strong organization skills. The position requires ability to handle multiple tasks and projects simultaneously and must be able to prioritize and make appropriate decisions that are in the best interest of the University and are consistent with the objectives of the Department.
Information and directions are primarily given verbally. The position requires competency with
online communication (email, texting, and virtual meetings) as well as computer proficiency with
word processing and spreadsheets. The coordination and review of work are the responsibility of the incumbent. All duties are performed within the scope of the goals of the Department /
Position requires dealing with a wide range of complex professional, technical and project
manager related tasks where frequent independent interpretation and decision is required.
Position directly affects the effectiveness of the Physical Facilities Department and the University community as a whole.
Position requires face-to-face, telephone and written communications with all levels of the
University community and a wide spectrum of outside agencies, schools and vendors. These
communications will range from a simple exchange of information, to requests for assistance or
service, to more complicated inquiries related to proposed work or work in progress. The ability
to develop, encourage and promote ongoing positive customer relations is essential to effective
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.
For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.
EO/AA Statement/Clery Act: Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
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Benefits Eligible: Yes