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Interim District Director, Human Resources Operations

Employer
North Orange County Community College District
Location
California, United States
Salary
Salary Not specified
Start date
Nov 29, 2023

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Interim District Director, Human Resources Operations

North Orange County Community College District

Position Number: 2015194P

Location: District Services

Department: District Human Resources

Percentage of Employment: 100%

Months of Employment: Temporary Six-Month Term

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)

Job Description:
Provide leadership in the development, implementation and assessment of short-term and long-term human resources strategies and goals, cascaded from the District's institutional long-term plan, including anticipating emerging issues that affect the District; continuously improve human resources processes and lead a forward-thinking, employee-oriented, human resources organization for the District; develop strategies and coach supervisors to support a culture of accountability, respect, and employee engagement and belonging.

Manage the administration of human resources information systems (HRIS), including position control and state reporting; lead and manage major HRIS District-wide technology projects impacting human resources modules of the District's enterprise resource planning (ERP) system and related third-party human resource modules that integrate with and extend the functionality; collaborate with information technology staff and stakeholders; serve on District-wide committees to ensure alignment with District-wide policies, programs, and strategic initiatives.

Develop, implement, and provide oversight for District-wide talent acquisition, which includes search procedures for all employee groups in accordance with applicable laws and District policies; identify and implement best practices to manage the full life-cycle search process for the District and colleges/institutions; develop, implement and evaluate effective recruitment, hiring, onboarding and existing processes District-wide; stay informed of District priorities and business needs in order to anticipate future changes in the workforce needs; collaborate with stakeholders on develop/implementation of the Equal Employment Opportunity (EEO) training for selection committees, and monitoring to ensure compliance with District policies and procedures and applicable Federal and State laws.

Direct and oversee the management of the District's Applicant Tracking System (ATS), ensuring the application integrates with the District's ERP, data is accurate, and Human Resources staff are knowledgeable about the ATS software capabilities; ensure that Human Resources staff have the resources, training, and knowledge needed to deliver professional services and consultation, aligned with the District's goals, employment laws, and best practices; continuously identify and implement improvements to the District-wide search process for all employee groups.

Provide consultation and technical expertise to administrators, faculty, staff, the public, and others concerning human resources operations and activities.

Ensure human resources operations and talent acquisition policies and processes incorporate diversity, equity, inclusion, accessibility, and anti-racism (DEIAA) best practices. Stay current on knowledge and compliance with Federal, State, local laws and District policies. Direct and oversee implementation of projects and best practices that support DEIAA; provide training and guidance District-wide to support faculty, staff, and students in these efforts; lead and participate in committees at the District and State level that support DEIAA policies and best practices.

Provide advice and expertise on evaluating compensation, ensuring internal equity and competitive compensation; provide leadership and guidance in establishing compensation structures that are fair and equitable within the budgetary parameters set by the Board of Trustees and administration; make recommendations to the Vice Chancellor of Human Resources, where positions are to be classified within institutional guidelines, and assure that wages are paid in accordance with the Fair Labor Standards Act (FLSA) and other pertinent federal and state requirements.

Develop, advise, and assist staff in the maintenance of accurate and appropriate job descriptions for new and revised positions; direct, lead, coordinate, and participate in the job classification review process for management, confidential, and classified employees; conduct regular compensation market surveys; maintain standards/classifications, leveling structures, and job descriptions, in accordance with collective bargaining agreements, District policies, and state and federal laws.

Evaluate organizational division/department structures and provide recommendations; develop and implement policies and practices related to performance management; oversee and administer performance evaluations; ensure evaluations are tracked and completed in compliance with policies, laws, and accreditation standards; consult with leadership regarding specific matters of staff performance and behavior; provide ongoing consultation to administrators related to interpersonal relations.

Develop long-term human resources strategies to increase the diversity of staff and faculty; implement approved recommendations for assigned human resources functions that support the strategic plan and other planning documents; implement the philosophy and policies of the District and ensure that the human resources department adheres to and advances the District's mission, vision, and goals; ensure programs are in accordance with applicable laws, codes, policies, procedures and best practices.

Advise, support, and participate in labor relations/collective bargaining processes with Full-Time Faculty, Part-Time Faculty, and Classified Staff; conduct research and provide data/information to inform strategy; implement, operationalize, and analyze agreed upon outcomes and processes.

Provides leadership, direction, and assistance to evaluate and recommend structural and technological changes in support of human resources information systems and operations districtwide. Provides leadership and technical assistance to personnel in designing and implementing corrective, updated, and new processes and procedures to facilitate and improve operations and programs. Directs and maintains human resources systems for the effective monitoring and control of human resources operations; analyzes and reviews human resources procedures.

Oversee and evaluate districtwide human resources services and operations; lead improvements and innovations in human resources operations, including analysis and reporting of human resources data, leveraging skills of subject matter experts, as needed, to realize goals; guide the resolution of issues for the District's internal Enterprise Resource Planning system in collaboration with District IS; provide insights and leadership in applying an understanding of cross-departmental and system dependencies for successful innovations.

Collaborate with constituents districtwide to provide development in human resources functions and project information; lead and guide human resources staff in the development of resources and training of districtwide human resources processes; mentor and develops future leaders to be more fluent with regards to human resources development information and to prepare to manage related processes; assist and promote the growth and success of a diverse population of employees through the development of interculturally competent and equity-minded management and leadership abilities.

Supervise and provide leadership to the talent acquisition and employment services staff; evaluate employee performance and provide on-going training, development, feedback and coaching to human resources staff; encourage and develop an environment of continuous improvement and a growth mindset.

Demonstrate sensitivity to and understanding of the disabilities and diverse academic, socioeconomic, cultural, and ethnic backgrounds of students.

Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment.

Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities. The ideal candidate should have experience in this area with African Americans, Latinx, Native Americans, Pacific Islanders and other disproportionately impacted students and employees.

Perform related duties as assigned.

Primary Purpose:
Reporting to the Vice Chancellor of Human Resources, this position innovates, develops, delivers, and collaborates on District-wide human resources operational functions related to talent strategy, performance development, classification and compensation, Human Resources Information Systems, strategic planning, District policies and procedures, and workforce equity and belonging. In addition, this position assists the Vice Chancellor of Human Resources with negotiations and leads complex technology initiatives. This position works with senior leadership as a strategic partner to meet changing institutional and employee needs to promote a high-performance and equity-minded work culture.

Working Relationships:
The District Director, Human Resources Operations, maintains frequent contact with District employees, students, applicants, federal and state agencies, and outside legal counsel.

Knowledge, Skills, and Abilities:
Knowledge of a shared governance model
Knowledge of District organization, operations, policies and objectives
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
Knowledge of budget preparation and maintenance
Knowledge of employment recruitment practices and procedures
Knowledge of appropriate software and human resources database management, including position control
Ability to interpret, apply and explain laws, regulations, policies and procedures
Ability to assess, analyze, implement and evaluate research project activities
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work
Ability to meet schedules and timelines
Ability to work independently with little direction
Ability to work confidentially with discretion
Ability to understand and follow oral and written directions
Ability to communicate efficiently and effectively
Ability to supervise, train, coach, and provide work direction to others
Ability to establish and maintain effective working relationships with others

Special Requirements:
This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Administrative Procedure 7400, Section 4.0) If selected as a finalist and/or given an offer of employment for this position, you will be required to provide your valid Driver’s License information. Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Tentative Interviews to take place on Wednesday, December 13, 2023. Those selected for interviews will be notified a by December 11, 2023.


Minimum Qualifications:
Bachelor’s degree from an accredited institution in business administration, human resources, public administration or related field and five (5) years related experience.

One year of experience leading or managing employees.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Desirable Qualifications:
Demonstrated experience ensuring equity in the duties and areas of responsibility for this position and the ability to address the needs of diverse student and/or employee populations.

Experience with human resources and/or payroll information systems (e.g., Ellucian; PeopleSoft).
Master’s degree from an accredited institution in human resources or related field.
Experience in shared governance in an educational setting.
High level of critical thinking, problem solving and analytical skills.
High professional standards and strong interpersonal skills.
Effective oral and written communication skills.

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Working Conditions:
Office environment; subject to constant interruptions and frequent interaction with others; dexterity of hands and fingers to operate a computer keyboard; travel to various locations; sitting or standing for extended long periods of at a time (up to 2-3 hours); read a variety of printed materials and information on a computer screen for extended periods of time; ability to lift, carry and/or move objects weighing up to 10 pounds; may require off-site duties and activities.

Salary Range: $160,972 - $203,106 Annually

Number of Vacancies:

Posting Number: 2015194P

Open Date: 11/29/2023

Close Date: 12/8/2023

Special Instructions Summary: Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.

Months of employment cannot exceed two years (24 months or less).

This is a temporary position subject to change in dates of employment; employment of over 6 months is eligible for limited employee benefits.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment may need to submit official transcripts, as applicable, prior to the first duty day, and will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within six (6) months.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration.

Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Evaluations of foreign degrees and/or course work are required. See our website at https://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the “Additional Transcripts” link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

To apply, visit: https://nocccd.peopleadmin.com/postings/6711





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