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Grants and Contracts Admininstrator

Metropolitan State University of Denver
Colorado, United States
Salary Not Specified
Date posted
Nov 29, 2023
Office of Education Solutions

Position Summary

The School of Education at Metropolitan State University of Denver is seeking a detail-oriented, project-management-minded individual to serve as the Grants and Contracts Administrator for the Office of Education Solutions (OES). The OES is an innovative hub of publicly and privately-funded initiatives aimed at addressing urban and rural PreK-12 settings in Colorado and beyond. The Grants and Contracts Administrator will serve as the central, internal point of contact for all externally funded projects, working closely with the OES Executive Director and other OES staff; School of Education (SOE) leadership and staff; Principal Investigators and leads; the Office of Sponsored Research and Projects; Sponsored Projects Accounting and Compliance; the MSU Denver Foundation; faculty; and others to optimize and maintain the infrastructure needed to achieve key objectives supported by external funding. Reporting to the OES Executive Director, the Grants and Contracts Administrator will be a self-starter who is able to work both remotely and on campus, and communicate effectively with faculty and staff across the University.

The School of Education at Metropolitan State University of Denver prepares people who will “Teach, Lead, and Transform.” MSU Denver’s School of Education develops excellent teachers and educational leaders who engage in reflective practice and scholarly activity, and who are ethical decision makers and agents of social change. We provide an intellectually rigorous, culturally relevant curriculum that fosters pedagogical expertise, cultivates critical thinking, and promotes imagination. We acknowledge the present and historical systems of oppression and marginalization that permeate all levels of society and believe these structures of power and privilege need to be deeply understood by all members of our SOE community. We are committed to actively dismantling these systems and barriers within our SOE, and value lived experience that supports this work.

MSU Denver enrolls over 16,000 students, where nearly 60% are first generation and over 55% are students of color. Located in downtown Denver, we are a designated Hispanic Serving Institution (HSI), an INSIGHT Into Diversity Higher Education Excellence in Diversity ( HEED ) Award winner for 10 consecutive years, and the only Seal of Excelencia certified institution in Colorado. As the third largest institution of higher education in Colorado and the only institution with an open access mission, MSU Denver is a model university for today’s college students. The University serves the most diverse undergraduate student population in the state, as well as the most first-generation students and Deferred Action for Childhood Arrivals students. MSU Denver is particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented and historically minoritized groups.


Grants and Contracts Management (50%)
  • Serve as project manager and central contact for team members through all stages of external funding processes from conception to completion (pre-award and post-award).
  • Facilitate initial reviews of potential awards to determine management protocols.
  • Facilitate communications between all relevant parties throughout the external funding process. Relevant parties may include faculty; the Office of Education Solutions (OES) and School of Education (SOE) leadership and staff; the Office of Sponsored Research and Projects (OSRP); Sponsored Projects Accounting and Compliance (SPAC); the MSU Denver Foundation; and others.
  • Work with PIs, OES, and OSRP and/or the MSU Denver Foundation to establish and follow uniform management tools, protocols, timelines, and processes for submission of applications.
  • Monitor status of pending proposals, awards, contracts, and deadlines.
  • Document terms of current and potential grants, contracts, and gifts.
  • Provide accurate grants and contracts financial reporting and ensure deadlines are met for private gifts.
  • Ensure necessary documentation for grants, contracts, sub-awards, partnerships, Institutional Review Board, and other requirements.
  • Monitor expenditures for compliance with awards, sub-awards, and contractual requirements.
  • Track and communicate with grants and contracts team about funding expirations and continued funding needs of objectives, to keep SOE Strategic Plan and Diversity, Equity, and Inclusion priorities moving forward.
  • Communicate updates and news from SPAC and OSRP related to grants.
  • Monitor and route Time and Effort reporting per university procedures.
  • Ensure all grant reports are complete and on time.
  • Support PIs in the preparation and submission of reports.
  • Close out awards and sub-awards.
Purchasing and Budget Management (45%)
  • Guide, facilitate, and serve as the central contact in the creation and management of budgets for the life of each award.
  • Coordinate with PIs to ensure plans for work comply with award terms and align with university and school fiscal and administrative processes.
  • Estimate, track, and reconcile personnel and operating expenditures to support PIs in the efficient use of all funds within specific grant years and MSU Denver fiscal years.
  • Collaborate with SOE Financial Analyst and other personnel in the use of established university and school purchasing and tracking procedures.
  • Maintain contextual understanding and practical knowledge of financial and budgeting processes and requirements of MSU Denver and the MSU Denver Foundation.
  • Monitor payroll expenditures.
  • Oversee budgets from public and private sources associated with OES and School of Education projects assigned to you.
  • Conduct purchasing, documentation, and reconciliation of accounts holding funding from public and private sources associated with assigned OES and School of Education projects, in compliance with SOE and MSU Denver policies and procedures.
Other Support (5%)
  • Work with a wide range of colleagues to brainstorm and advocate for increased funding opportunities and supportive infrastructure.
  • Work with Operations, Budget, and Finance team in the School of Education to improve processes and ensure timely and efficient communications, planning, compliance, and reporting.
  • Create and maintain tools to guide and support new and existing PIs, and institutionalize these processes.
Job Knowledge, Skills, and Competencies
  • Strong analytical skills and attention to detail
  • Strong verbal and written communication skills; the ability to communicate with a wide variety of constituents effectively and with a high degree of professionalism
  • Computer and technological proficiency with the ability to learn new systems, software, and tools
  • Ability to summarize information and solve problems
  • Strong work ethic, initiative, and accountability
  • The ability to build positive relationships and demonstrate commitment to collegiality and mutual respect
  • Experience working successfully as part of a collaborative team
Required Qualifications
  • Bachelor’s Degree from an accredited institution
  • Demonstrated experience with project management, as well as administrating budgets for multiple federal, state, and private grants and funded projects
  • Knowledge of state and federal laws and practices related to public and private funding
  • Intermediate level Microsoft Excel skills
  • Previous experience in a position that required strong organizational skills and the ability to prioritize projects and workflow
Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.

Preferred Qualifications
  • Experience with grants and contracts administration in higher education
  • Experience with both pre-award and post-award processes
  • 2-3 years of experience with project management as well as administrating budgets for multiple federal, state, and private grants and funded projects
  • Experience with teaching and/or teacher education
  • Experience with contracts and subcontracts administration
  • Experience with financial systems such as Banner, Workday, etc.
  • Experience with databases
  • Demonstrated interest in achieving Diversity, Equity, and Inclusion strategic goals
Work Hours/Type

This is a hybrid position designed to support flexibility with both in-office work, as well as some remote schedules.

Salary for Announcement

The full salary range for this position is $54,900 - $82,400; the anticipated hiring range is $55,000 - $70,000. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, free RTD pass, and more. For a brief overview of these options, please visit our Benefits section.

Instructions to Apply

The full consideration date for this position is December 20, 2023 at 11:59 PM MST, however, applications will be accepted after this date until the position is filled. C andidate s must apply online through MSU Denver’s career site, . Complete applications will include the following required materials:
  • Resume

  • Cover l etter

  • A list of three professional references with contact information

** Please note that you MUST upload ALL documents into the Resume/Cover Letter box **

Multiple documents can be submitted into this one field; alternatively, merge all documents into one PDF and upload. ​Once submitted, you will not be able to edit your application.

Internal applicants must apply through their MSU Denver Workday Home page, searching 'Find Jobs'.

Official transcripts will be required of the candidate selected for hire.

Closing Date

Open Until Filled

Posting RepresentativeTanya Rogowsky

Posting Representative


MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at .

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

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