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Assistant Director Campus Services - Maintenance

Central Oregon Community College
Oregon, United States
Salary Not Specified
Date posted
Nov 29, 2023

Position Details

Position Information

Position Title
Assistant Director Campus Services - Maintenance

Classification Title

Grade Level

Starting Wage/Salary
$71,532 - $85,000/yr plus exceptional benefits

Revision Date

Position Type/Employee Class


Contract Months

Overtime Eligible


Hybrid Remote Work Eligible?

Exceptional COCC Benefits Summary


Primary Purpose

The Assistant Director Campus Services – Maintenance coordinates and supervises facility maintenance department staff, projects and activities to ensure that goals and objectives align with COCC’s mission and strategic initiatives. This position programmatically plans, schedules, supervises, directs, and acts as backup to the work of crews and trades personnel engaged in all building maintenance functions of the College for the Bend, Redmond, Prineville and Madras campuses.

Essential Duties and Responsibilities

Oversight of Buildings and Maintenance:
  • Responsible for proper functioning of campus building systems (during normal working hours and on-call 24 hours a day, 7 days a week), including but not limited to HVAC, electrical and plumbing systems, door operations (including ADA openers), equipment, and vehicles.
  • Review, schedule and prioritize daily/weekly/annual Help Desk Ticket tasks and larger scale projects for the department. Ensure tasks are completed on schedule.
  • Develop and implement preventative maintenance programs to assure continuous serviceability of buildings and structures. Track and report progress of programs.
  • Track and maintain records for long-term planning for equipment and major systems replacement at end of serviceable or rated lifespan.
  • Inspect progress of projects performed by staff and contractors in the field.
  • Manage procurement of shop stock, special parts, small equipment, and other building maintenance supplies and monitor inventory of tools.
  • Act as backup and perform functions of staff, when needed.
Leadership and Supervision:
  • Provide leadership and work with staff to create a high performance, results and service-oriented work environment that supports the College Values and Mission and service expectations. Schedule regular staff meetings and safety meetings.
  • Lead trouble-shooting sessions with team. Analyze data, evaluate options, and determine best solution to move forward.
  • Work with a team of maintenance specialists, auto mechanic, and other classified employees to set priorities for the department.
  • Coordinate facility maintenance staff in snow removal process and participate in snow removal as needed, sometimes in early morning hours.
Program/Project Management:
  • Develop a budget and create and manage long-term goals and projects for the Department.
  • Participate in analysis and project management regarding the maintenance, renovation, and repair of the College buildings, offices, and associated mechanical and electrical systems. Determine the time, equipment, material, personnel requirements and costs.
  • Responsible for developing specifications and drawings, participating in the selection of vendors and contractors, negotiating and administering bids and Requests for Proposals, defining the terms of contract agreements, and ensuring compliance and quality control for minor construction and remodeling projects and ensures work is completed satisfactorily. Confer with College staff, stakeholders, architects, and engineers regarding proposed projects.
  • Prepare, recommend changes, and administer appropriate building maintenance budgets. Monitor performance against budget, code bills, and prepare check requests.
  • Responsible for integrating energy efficiency into day-to-day operations of the College, including ensuring procurement of high efficiency equipment, integration of efficient standard operating procedures and focusing on preventative maintenance, monitoring, tracking, and reporting on the campus energy usage.
  • Participate in programs and activities that promote workplace diversity and a positive employee relations environment.
  • Serve on College committees as directed by College Policy, the President, Chief Financial Officer, and Director of Campus Services, and perform other essential duties as assigned.
Department Specific

Knowledge, Skills, and Abilities

The individual must possess these skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodations, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
  • Possess problem-solving ability, along with effective leadership, management, organizational, interpersonal and communication skills, to produce results in a timely manner.
  • Experience leading, supervising, and building work teams.
  • Ability to interact on a daily basis with members of the campus community, COCC staff, vendors, and contractors with regard to building maintenance activities.
  • Ability to effectively work and communicate with students, faculty, and staff from diverse cultures.
  • Ability to plan and organize work to meet schedules and timelines in an environment of rapidly changing priorities.
  • Ability to work with accuracy and attention to detail.
  • Ability to effectively manage multiple, concurrent projects with shared resources in a rapidly changing environment.
  • Working knowledge of electrical, mechanical, plumbing, and HVAC systems, building construction, remodeling and renovation.
  • Familiarity with appropriate federal, state, and local laws, building codes and regulations, including ADA regulations.
  • Knowledge of health and safety procedures, practices including OSHA and OROSHA .
  • Familiarity with sustainable building practices for both new construction and operations and maintenance activities.
  • Knowledge of safe use of tools and equipment related to the work.
  • Ability to operate a computer, including proficiency of internet access, MS Outlook, Word, Excel, and Smartsheet or other scheduling software
  • Familiarity with Building Management System programming, operations, and troubleshooting.
  • Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
  • Ability to adhere to personnel policies and labor contract provisions.
  • Ability to perform essential job functions outlined above.
Ergonomic Requirements

Regular office hours are established between 7 am – 4 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities. Work is performed on campus at various work sites and in an ordinary office setting; mostly sitting, with frequent use of a computer. There may be periods of extended standing, walking, and some lifting required ranging up to 50 pounds unassisted. Occasional operation of heavy equipment may be required. Position also involves occasional exposure to noise extremes, ventilation, temperature and weather extremes. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.

Persons in this position may be exposed to blood or other potentially infectious materials. All employees identified as having the potential for this exposure will be offered the hepatitis B vaccination at no cost. The employee has the right to waive these inoculations.

Minimum Requirements

  • Associate’s degree or equivalent coursework.

  • Two years’ experience in areas of budgeting, scheduling, capital repairs, building trades and building maintenance.
  • Two years’ experience in program/project management, facilities management, or building trades.
  • Two years’ direct supervisory experience.

  • Current Oregon trade license in HVAC, Electrical, Boilers, or Plumbing or ability to obtain a reciprocal state license within 6 months.
  • Valid Oregon Driver’s License, or the ability to obtain within 30 days of hire date, and safe driving record.
Equivalency Statement

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

All employees are required to successfully complete and pass a background screen, which includes a criminal history check.

Preferred Qualifications

  • Bachelor’s degree in Business, Construction, Communications, or related field.

  • Building management/maintenance or construction experience in a moderate to large-sized organization.
  • Work experience in an educational institution.
EEO Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is your highest level of education?
    • No High School Diploma or GED
    • High School Diploma or GED
    • Professional Certification or License (not a degree)
    • Associates Degree
    • Bachelors Degree in Progress
    • Bachelors Degree
    • Masters Degree In Progress
    • Masters Degree
    • Ph.D. in Progress
    • Ph.D.
    • J.D.
    • M.D.
    • Other Doctorate Level Degree
  2. * Please describe how you meet the (2) two years of experience in the areas of budgeting, scheduling, capital repairs, building trades, and building maintenance.

    (Open Ended Question)

  3. * Please describe how you meet the (2) two years of experience in program/project management, facilities management, or building trades.

    (Open Ended Question)

  4. * Please describe how you meet the (2) two years of direct supervisory experience

    (Open Ended Question)

  5. * Do you currently have an Oregon trade license in HVAC, Electrical, Boilers, or Plumbing?
    • Yes
    • No
  6. * The College recognizes the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your feel your education/experience should be considered equivalent.
    • I meet all minimum requirements (education and experience) listed for this position.
    • I do not meet the minimum education degree requirement(s). For example, the position requires a Bachelor's degree, I have an Associate's degree.
    • My degree is not in the required stated area(s). For example, the position requires a Bachelor's degree in Accounting, I have a Bachelor's degree in another area.
    • I have less than the minimum years' experience in the area(s) required.
  7. * As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A.

    (Open Ended Question)

  8. In support of COCC’s commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)

    (Open Ended Question)

  9. * The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
    • Yes
    • No
  10. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum education and/or experience requirements, but present other qualifications or experience equivalent to those required are encouraged to apply and provide an equivalency statement here. Your statement should make clear the requirement you are addressing and why you feel your education/experience is equivalent. Please be aware that applicants who do not meet the minimum requirements and do not provide an equivalency statement may not advance to the next stage of the recruitment process.

    (Open Ended Question)

  11. * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?
    • Yes
    • No
  12. * Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process.
    • Yes, I am a veteran
    • No, I am not a veteran
  13. If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.

    (Open Ended Question)

  14. * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College
    • Yes, I will provide my consent when requested
    • No, I will not provide my consent when requested
Required Documents
Required Documents
  1. Resume/Vitae
  2. Cover Letter
  3. College Transcript 1 (unofficial)
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. US Military DD 214

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