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Associate Director, Gift Planning Stewardship and Administration - University Advancement

Job Details

Carnegie Mellon is enjoying its most productive fundraising years in its history, raising more than $950M over the last three years. University Advancement (UA) supports the entire CMU community in building relationships with key constituencies and securing the financial resources the university needs to continue its ascent. As the division grows, we are seeking an associate director, Gift Planning Stewardship and Administration. This is an exciting opportunity if you thrive in an interesting and challenging work environment. Reporting to the senior director, Development and Gift Planning you will be responsible for establishing, maintaining, and evaluating a dynamic and thoughtful stewardship program for an assigned portfolio of some of the university’s most generous and loyal donors. You will work closely with individual donors and, in some cases, the donors’ family members and advisors, along with other gift officers and colleagues. You will also serve as an integral member of the University Advancement/Office of Gift Planning team in the area of bequest and other administration, overseeing (after provided training) activities with various university departments (i.e. Advancement Information Systems, Donor Relations, Office of General Counsel, Investment Office, Treasury) and outside vendors that intersect with such gifts.

Your core responsibilities will include:
  • Developing, executing, and evaluating an ongoing gift planning donor stewardship program.
  • Working directly with select assigned donors to enhance their ongoing stewardship experience with the University, including travel for personal stewardship visits 6-8 times per year.
  • Coordinating activities with other gift officers, college-based activities, Donor Relations, and within the Office of Gift Planning to ensure a seamless stewardship experience for donors.
  • Day to day management of the reporting, communication, and administrative process across the university, including working with senior leadership, for all realized bequests and life income remainder distributions. Training provided.
  • Other duties as assigned.
Passion, excellence and flexibility are vital qualities within University Advancement. A commitment to diversity, equity and inclusion; collaboration; and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:
  • The ability to:
    • positively and professionally interact with donors, university alumni, and colleagues
    • initiate, plan and execute new strategies and communications that are focused on existing gift planning donors
    • work with sensitive information, maintain confidentiality and use discretion
    • manage difficult situations while maintaining composure
    • prioritize work and manage multiple tasks in a dynamic environment
    • be flexible and work well under pressure
    • manage multiple inflexible deadlines
    • work independently and in a team environment
  • Excellent verbal and written communication skills
  • Strong analytical, reasoning and problem-solving skills
You should be able to travel domestically and be willing to work outside of normal business hours as needed.

  • A bachelor’s degree is required.
  • Three to five years of experience within a high performing fundraising operation, preferably with a focus on donor stewardship.
  • Familiarity with the principles of fundraising and/or estate settlement is preferred.
  • Some knowledge of, or interest in learning, the rules, regulations, and practices related to gift planning, accounting, investment and gift administration is preferred.
  • Strong self-motivation, interpersonal and organizational skills.
  • Proficiency with Microsoft Office and Google applications.
  • Familiarity with Salesforce, or other advancement/CRM databases is preferred.
  • Must possess and maintain a valid driver’s license and successfully complete a driver's license verification on an annual basis. Must complete the National Safety Council Defensive Driver Training once every three years
  • Successful background check

Pittsburgh, PA

Job Function

Gift Administration, Research, Planning and Data Analysis

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis


More Information:
  • Please visit Why Carnegie Mellon to learn more about becoming part of an institution inspiring innovations that change the world.

  • Click here to view a listing of employee benefits

  • Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .

  • Statement of Assurance


Carnegie Mellon Univesity

Carnegie Mellon University challenges the curious and passionate to imagine and deliver work that matters.

A private, global research university, Carnegie Mellon stands among the world's most renowned educational institutions, and sets its own course. Start the journey here.

Over the past 10 years, more than 400 startups linked to CMU have raised more than $7 billion in follow-on funding. Those investment numbers are especially high because of the sheer size of Pittsburgh’s growing autonomous vehicles cluster – including Uber, Aurora, Waymo and Motional – all of which are here because of their strong ties to CMU.

With cutting-edge brain science, path-breaking performances, innovative startups, driverless cars, big data, big ambitions, Nobel and Turing prizes, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we create it. 

Many seek Pittsburgh for being a hot spot for entrepreneurship and a model for future cities. Others come for the city's burgeoning food scene.

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