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Administrative Specialist for Research Administration and Accounting

Employer
Rice University
Location
Texas, United States
Salary
Salary Not Specified
Date posted
Nov 28, 2023


Special Instructions to Applicants: Please attach a cover letter and a resume in the Supporting Documents section of the application.

Position Summary

The administrative specialist for research administration and accounting in the Bioengineering department reports to the finance and business manager and the executive administrator and handles a wide range of administrative and clerical responsibilities in support of the department of Bioengineering at Rice University. Duties include, but are not limited to, supporting finance and events staff in various administrative and clerical capacities, processing faculty academic and summer salary requests in accordance with university and grants policies, and providing assistance in the preparation and submission of grant proposals and research funding opportunities including federal, industry and gift awards. This position may have the opportunity to learn about post-award research administration, including providing forecast reports on research funds for faculty members.

The ideal candidate for the position will need to be able to work independently and possesses analytical thinking and pre-award administration experience, and be able to work under pressure in a deadline driven environment.

Rice University’s Bioengineering Department is one of the top biomedical engineering departments with its graduate program consistently ranked among the top 10 in the country, and the lab is well funded by awards from NIH, ARPA-H, Cancer Prevention and Research Institute of Texas, Welch Foundation, Dunn Foundation, and Mathers Foundation. The recruited administrative specialist is expected to work with other core administrative staff and work closely with faculty and research staff in various laboratories.

Requirements
  • Bachelor’s degree
  • No experience required
  • Skills Required
    • Ability to prioritize work and multi-task
    • Excellent organizational skills
    • Ability to take initiative and ownership of projects
    • Written and verbal communication skills
    • Ability to exercise sound judgment in making decisions
    • Relevant subject matter knowledge
Essential Functions
  • Implements, administers and evaluates day-to-day business and administrative activities of the department, function or program
  • Provides input on the budget, budget planning and other financial matters, specifically as it pertains to the preparation and submission of grant proposals and research funding opportunities including federal, industry and gift awards
  • Assists in managing research award budgets and monitors and approves expenditures
  • Organizes, manages and completes special projects, such as faculty effort tracking and effort reporting
  • Collects and analyzes data, creates reports, reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the department
  • Analyzes and interprets policies; develops, revises and implements procedures
  • Plans and implements outreach activities that may include communications, events, training, conferences, and fundraising
  • Performs all other duties as assigned
About George R. Brown School of Engineering

The George R. Brown School of Engineering ranks among the top 20 of undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment

We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought; and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Rice University HR | Benefits

https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies

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