Administrative Assistant II
North Orange County Community College District
FC Friends of Fullerton College
Percentage of Employment:
Months of Employment:
12 Months Per Year
Monday- Friday, 8:00 AM - 4:30 PM (Schedule
and shift are subject to change in accordance with department
Performs complex administrative duties independently in support of
one or more functional areas, departments or administrators within
established rules and regulations; organizes and manages daily
activities to assure efficient operations; provides information to
departments, personnel, students and the public on the phone and in
person; answers questions and resolves problems requiring judgment,
knowledge and explanation of policies.
Plans, coordinates and assists in the preparation and maintenance
of class and faculty schedules, room assignments, textbook orders,
and associated paperwork; assists instructors with preparation of
curriculum, forms, applications, and testing materials; ensures
classrooms and instructional areas are maintained; assists students
Coordinates and facilitates special projects, such as receptions,
facilities use and events; maintains calendar of activities;
coordinates travel arrangements, approves, prepares and distributes
promotional and informational materials; maintains current mailing
Monitors department expenditures and budgets; approves expenditures
within established guidelines; assists with budget development and
tracks status of budgets; maintains petty cash accounts; responds
to inquiries regarding financial issues.
Evaluates and processes forms, transcripts and applications;
verifies data for accuracy, completeness and compliance within
established procedures; enters data into computer system; monitors,
calculates and submits time sheets; maintains confidential files
Types and may compose and edit correspondence, memos, letters,
agendas and reports; revises schedules, forms, reports, records,
and other information; prepares statistical information for use in
reports; schedules appointments and meetings; attends meetings and
transcribes and distributes minutes; initiates and answers
telephone calls; screens and directs calls; greets visitors and
directs to appropriate personnel; routes and distributes incoming
mail and other materials; prepares outgoing mail and
Orders supplies and prepares purchase requisitions; tracks orders
to assure delivery and payment; responds to facilities maintenance
Trains and provides work direction and guidance to others as
Learns and applies emerging technologies and advances as necessary
to perform duties in an efficient, organized, and timely
Participate in District/College efforts to increase the diversity
of faculty and staff and to address student achievement gaps;
active assistance in the creation of a welcoming and inclusive work
and educational environment; attend and participate in diversity,
equity and inclusion trainings and events.
Performs related duties as assigned.
This position is responsible for performing a wide variety of
complex and specialized administrative duties to support one or
more functional areas, departments or administrators; and
coordinating office functions to assure efficient operations. This
requires specialized knowledge in the specific area supported (e.g.
financial aid, student services, health services, various
instructional areas, and any other departments).
The Administrative Assistant II maintains frequent contact with
various District departments and personnel, faculty, students and
Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and
Knowledge of applicable sections of State Education Code and other
Knowledge of organization, policies, and rules of assigned
department or program
Knowledge of modern office practices, procedures and
Knowledge of record-keeping techniques
Knowledge of basic bookkeeping procedures
Knowledge of correct English usage, grammar, spelling, punctuation,
Knowledge of various computer software applications
Ability to interpret, apply and explain rules, regulations,
policies and procedures
Ability to make arithmetic calculations quickly and
Ability to type at 55 wpm from clear copy
Ability to operate a variety of office equipment such as
calculator, computer, copier, etc.
Ability to analyze situations accurately and adopt an effective
course of action
Ability to plan, organize and prioritize work
Ability to work independently with little direction
Ability to complete work efficiently with many interruptions
Ability to work confidentially with discretion
Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to communicate effectively, both orally and in
Ability to understand scope of authority in making independent
Ability to review situations accurately and determine appropriate
action according to established guidelines
Ability to establish and maintain effective working relationships
This position requires a valid driver’s license. Incumbent may be
required to travel off site for business reasons. All employees
driving personal, leased, or district-owned vehicles for District
related activities must certify possession of a valid Driver’s
License. Employees must certify that personal vehicles are covered
by automobile insurance as required by California law.
(Administrative Procedure 7400, Section 4.0) If selected as
a finalist and/or given an offer of employment for this position,
you will be required to provide your valid Driver’s License
information. Human Resources will contact the finalist to obtain
this required documentation at that phase of the
Coursework must be verifiable on a legible transcript. If
selected as a finalist and/or given an offer of employment for this
position, you will be required to provide a transcript (may be
unofficial). Human Resources will contact the finalist to obtain
this required documentation at that phase of the
High school diploma or GED.
Minimum two (2) years of administrative experience; may be
supplemented by applicable college courses.
Commitment to diversity. All applicants must have demonstrated
sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, disability, gender, gender identity,
sexual orientation, and ethnic backgrounds of community college
students, faculty and staff. The applicant must be able to
demonstrate how their experience with these factors relates to
successfully achieving the goals of the position.
Proficient customer service skills.
Collaborative team attitude.
Proficient bookkeeping skills.
Experience assisting and promoting the growth and success of a
diverse population of students and employees through the
development of interculturally competent and equity-minded
practices or initiatives.
Prior experience in approaching work and interactions with
colleagues and/or students in an equity minded manner. Ability to
provide an inclusive and welcoming work/educational
College or District office environment; subject to constant
interruptions and frequent interaction with others; sitting for
long periods at a time (up to 2-3 hours); repetitive use of upper
extremities including hand coordination activities.
$5,397 - $6,503 Per Month
Number of Vacancies:
Special Instructions Summary: Work Schedule:
District employees can apply for the Flexible/Hybrid Work Program,
working a hybrid schedule of remote work and in-person each week.
Approval and number of in-person days may vary by
position/department. Questions regarding the work schedule may be
discussed with Hiring Manager if selected as an interview
This is a classified position subject to a one-year
probationary period. Initial salary placement will be determined by
the Office of Human Resources in accordance with Board Policy and
is not negotiable. The candidate selected for employment will be
required to provide the following: identification and employment
eligibility as outlined in the Immigration Reform and Control Act,
fingerprints and required medical certification pursuant to statue.
NOCCCD will not sponsor any visa applications.
The District may choose to fill one or more positions from this
recruitment within six (6) months.
To ensure consistency and fairness to all applicants, please do not
submit materials in addition to those requested. Additional
materials will not be considered or returned. Be sure to complete
all questions and sections of the application. For questions which
may not apply, indicate “N/A” (not applicable). Do not use terms
such as “see resume” or “see attached”.
The minimum required number of references for this position is
three (3) and will be requested at the finalist and/or offer of
employment phase of the hiring process.
All applications will be screened under a process of utmost
confidentiality by a committee of representatives from the college
community. Possession of the minimum qualifications does not ensure
Minimum Qualifications - Experience: One year of experience is
equivalent to 12 months of experience at a maximum of 40 hours per
week (full time). Applicable part-time experience will be converted
to the full-time equivalent for the sole purpose of meeting the
experience minimum qualification (Example: Twelve (12) months of
part time work experience is equivalent to six (6) months full
Minimum Qualifications - Education: 24 units are equal to one year
of education. As applicable, education must be from a regionally
accredited institution and verifiable on a legible unofficial
Reasonable accommodations for applicants with disabilities may be
requested by calling (714) 808-4810 at least three business days in
advance of the scheduled examination/interview date.
Evaluations of foreign degrees and/or coursework are required. See
our website at https://www.nocccd.edu/minimum-qualifications
for information regarding evaluation of foreign degrees.
To apply, visit: https://nocccd.peopleadmin.com/postings/6696