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Human Resources Coordinator

Employer
University of Oregon
Location
Oregon, United States
Salary
Salary Not specified
Start date
Nov 28, 2023


Human Resources Coordinator

Job no: 533025

Work type: Classified Staff

Location: Eugene, OR

Categories: Administrative/Professional, Administrative/Office Support, Human Resources, Planning/Project Management

Department: Provost Administrative Services Team
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0

Review of Applications Begins

December 13, 2023; position open Until Filled.

Special Instructions to Applicants

Please provide a current resume.

Applicants will also be asked to submit the name and contact information for three professional references, one of which must be a current or past supervisor. Candidate will be notified prior to references being contacted.

Department Summary

The Office of the Provost (OtP) is responsible for conducting the academic mission of the University of Oregon. In doing so, the office works closely with faculty and staff to enhance academic excellence, student success, and the UO's overall academic profile.

The Provost's Administrative Services Team (PAST) shared services will provide business and administrative services to a diverse set of units in the Office of the Provost, in the areas of human resources, budget and finance, payroll, purchasing, contracting, travel, accounts payable/receivable, and grants management. PAST provides these administrative services for these organizations within the OtP portfolio including the Division of Global Engagement; Environment Initiative; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; the Sport and Wellness Initiative; Undergraduate Education and Student Success; Division of Graduate Studies; and University Libraries.

The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds.

Position Summary

The HR Coordinator will provide critical coordination for multiple HR processes within PAST Shared Services. Reporting to the Associate Director for Human Resources, the HR Coordinator will work collaboratively with the 10 client units within the scope of PAST Shared Services to effectively communicate status and organize various HR processes. This position will be the main point of contact for the student hiring process, coordinating approximately 700 student hires annually across the PAST portfolio. For the PAST partner units, this position will also manage the faculty promotion process and faculty summer hiring appointments, coordinate quarterly HR audits, and complete position updates.

Additionally, this position will be involved in the recruitment processes, managing multiple recruitments at any given time. The coordinator will work with units to actively recruit candidates to ensure a robust and diverse candidate pool. They will staff the search processes for open positions within the units working collaboratively with the search chair to outline the timeline and process of the search, scheduling search committee meetings and interviews, ensuring consistent communication with candidates, and managing the search in the talent management system.

Throughout this process, the HR coordinator will make certain that all processes are run in alignment with UO policies, procedures, applicable laws, and best practices, ensuring confidentiality while providing a high level of customer service.

In addition, they will work with the HR team to ensure all needs of the unit are met and may provide transactional and administrative support for other areas within the Human Resources portfolio when needed.

Hybrid remote work option is available from the Eugene, OR location.

Minimum Requirements

Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
an equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies

  • Ability to work effectively in a diverse team environment and create productive relationships for problem-solving and positive interactions.
  • High level of interpersonal skills to handle sensitive and confidential situations appropriately, maintaining confidentiality when necessary.
  • Ability to communicate professionally and appropriately with a variety of people, respecting the many and varied identities of each person.
  • Ability to interpret laws, rules, policies, and procedures, and be able to apply these interpretations to specific, non-routine situations.
  • Ability to analyze business processes and implement improvements.
  • Organizational skills; ability to prioritize and track required functions with little supervision.
  • Demonstrated ability to meet responsibilities independently.

    Preferred Qualifications

  • One or more years of experience performing human resources functions.
  • Experience working in a talent management software system.
  • Experience in a higher education setting or similarly complex work environment.
  • Proficiency in tracking and reporting data.
  • Proficiency with Excel or similar spreadsheet software.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.



    To apply, visit https://careers.uoregon.edu/en-us/job/533025/human-resources-coordinator



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