Office Manager

Clemson University



Job ID:108396

Location:Clemson University

Full/Part Time:Full-Time

Regular/Temporary:Regular

JOB SUMMARY:

Serves as Office Manager for the Glenn Department of Civil Engineering. Provides consistent, front-line responses to requests, provides administrative support to the Chair, coordinates complex activities on behalf of the department, oversees personnel and office operations, hiring, coordinates departmental events, and other duties as assigned

JOB DUTIES:

35% - Essential - Executive Assistance: Provides administrative support to the Department Chair. Coordinates the Department Chair's schedule, meetings, and travel. Maintains the department master calendar and approves space requests for department-controlled areas. Provides knowledgeable responses to inquiries from outside the department as well as from faculty, staff, students, and guests. Applies policies and procedures while providing support to all that need assistance.

25% - Essential - Office Oversight: Supports the main office in the absence of the Department Chair. Supervises departmental staff and student workers. Coordinates and prepares evaluations of staff in the department. Maintains records for the department in compliance with University Records and Retention Policy. Monitors and provides support for issues related to employee leave.

20% - Essential - Event Planning: Organizes and coordinates internal and external events. Organize the External Advisory Board, receptions, and other department events in conjunction with area staff. Makes travel arrangements for faculty and guests as required for all events including banquets, receptions, board meetings, faculty interviews, faculty and student travel to conferences and presentations, and others as needed. Provides coordination for other staff and students involved in events.

10% - Essential - Business Support: Approves Byways purchases and payments for the department, grants, and other special projects based on threshold on behalf of department chair. Makes p card purchases. Reviews insurance coverage for vehicles and equipment belonging to the dept and coordinate with financial staff on account payable needs for the department. Provides assistance and support to the undergraduate and graduate programs as needed. Provides support to faculty, post-docs, and graduate teaching assistants for class needs. Coordinate social media posts for the department.

10% - Essential - Departmental Hiring Support: Initiates all faculty and staff hiring for the department. Applies and interprets University policies and procedures for hiring. Maintains files for the department. Serves as liaison with departmental payroll personnel. Serves on faculty and staff search committees, and provides guidance on policies and procedures.

MINIMUM REQUIREMENTS:

Education - A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

PREFERRED REQUIREMENTS:

Education - Bachelor's Degree in business management, public administration, or other related fields.

Work Experience - 5+ years; Relevant experience in Business Management, Public Administration, or Administrative Services

RESPONSIBILITIES:

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
Supervises Work of Others - Supervises work of others and may offer recommendations for hiring, termination and pay adjustments but does not have responsibility for making these decisions.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

Education - Bachelor's Degree in business management, public administration, or other related fields.

Work Experience - 5+ years; Relevant experience in Business Management, Public Administration, or Administrative Services

WORKING CONDITIONS:

10% - Overnight Travel

WORK SCHEDULE:

Standard Hours: 37.5; Expected Salary Range ($50,000-$59,850)

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

December 11, 2023 at 11:59PM ET

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, pregnancy (including childbirth, or related medical condition), national origin, age, disability, veteran's status, genetic information, or any other personal characteristic protected under applicable federal or state law. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.

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