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Administrative Assistant

Drexel University
Pennsylvania, United States
Salary Not Specified
Start date
Nov 27, 2023

Job Details

Job Summary

The Westphal College of Media Arts and Design at Drexel University is seeking a dedicated Administrative Front Desk Assistant to provide essential mailroom and administrative support to the Dean's Office staff. As the first point of contact for visitors, students, and faculty, the Administrative Assistant will play a pivotal role in maintaining a professional and welcoming environment.

Essential Functions
  • Front Desk Operations:
    • Greet and assist visitors, faculty, staff, and students in a friendly and professional manner.
    • Serve as first point of contact to direct inquiries to appropriate personnel.
    • Maintain a tidy and organized front desk area.
  • Mailroom Management:
    • Receive, sort, and distribute incoming mail and packages.
    • Prepare outgoing mail and packages for shipment.
    • Maintain cleanliness of the mailroom/kitchenette area and Dean’s conference room.
  • Administrative Support:
    • Provide administrative assistance to Dean's Office staff as needed.
    • Assist with scheduling appointments, managing calendars and conference room scheduling.
    • Create classroom schedules for URBN Center classrooms.
    • Prepare documents, meeting minutes, reports, and correspondence as required.
    • Provide back-up assistance with events.
  • Information Resource:
    • Serve as a source of information for college policies, events, and activities.
    • Direct inquiries to appropriate college resources when necessary.
  • Office Maintenance:
    • Monitor and order office supplies, ensuring efficient office operations.
    • Coordinate maintenance and repair requests for facilities and office equipment.
    • Hire work-study students and student employees for Dean’s Office.
  • Other Duties as assigned.
Required Qualifications
  • Minimum of a High School Diploma or GED and 1 year of combined experience working in an office environment.
  • Strong professional communication and interpersonal skills.
  • Proficiency in MS Office Suite (Word, Excel, Outlook).
  • Excellent organizational and multitasking abilities.
  • Attention to detail and a commitment to maintaining a professional appearance.
  • Ability to handle sensitive and confidential information with discretion.
Preferred Qualifications
  • Bachelor's Degree.
  • Proven experience in a receptionist or administrative support role is a plus.

University City, Philadelphia PA

Additional Information

This position is classified as Non-exempt, grade G. Compensation for this grade ranges from $15.58 - $23.37. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

We encourage you to explore Drexel's Professional Staff salary structure and Compensation Guidelines & Policies for more details on our compensation framework.

You can also find valuable information about our benefits in the Benefits Brochure .

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised:Nov 27 2023 Eastern Standard Time
Applications close:Dec 27 2023 Eastern Standard Time


Drexel University

Founded in 1891 in Philadelphia, Drexel is a comprehensive global R1-level research university with a unique model of experiential learning that combines academic rigor with one of the nation’s premier cooperative education programs.

Drexel University is an urban research university that integrates education, scholarship, diverse partnerships, and our global community to address society’s most pressing challenges through an inclusive learning environment, immersive experiential learning, external partnerships, transdisciplinary and applied research, and creative activity. We prepare graduates of diverse backgrounds to become purpose-driven professionals and agents for positive change

Drexel University II

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