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Coordinator of the First Year Experience

Employer
Lewis and Clark College
Location
Oregon, United States
Salary
Salary Not Specified
Start date
Nov 28, 2023
Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please close this window and log into Workday and click on Talent and Performance to apply internally.
Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

ABOUT THE POSITION:

In keeping with the community values of Lewis & Clark College (LC) and the mission and direction of the Division of Student Life and the College of Arts and Sciences (CAS), the the Coordinator of the First Year Experience (FYE) is responsible for the on-boarding of new students in order to build an inclusive, welcoming LC residential community as well as enhance a sense of belonging and acclimation to the institution. The Coordinator of the FYE plans, strategizes, and delivers an engaging fall new student orientation. The Coordinator has primary responsibility in communicating with new students and their parents as well as collaborating with the various units and departments across Student Life, CAS, and Alumni & Parents Engagement. Additionally, the Coordinator leads the New Student Peer Mentor (NSPM) program to help incoming students create a sense of belonging, acclimate to LC, and connect to the City of Portland. The Coordinator works closely with the Director of the First Year Experience in advancing goals related to the success of first year students. The Coordinator coordinates with a variety of campus constituents (such as offices of Campus Living, Student Engagement, and General Education Core) to provide the smooth onboarding of new students.

Application deadline: Wednesday, December 13th, 2023.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

On-Boarding New Students (30% of the time)
  • Develop Fall New Student Orientation (NSO) that is engaging, innovative and distinctive of the Lewis & Clark student experience;

  • Work collaboratively with various offices to ensure that new students acclimate to the College, understand expectations for their safe and healthy transition to college life, and ensure the smooth integration of academic and campus life activities for our students.

  • Maintain the schedule for Orientation and communicate with partners regarding the schedule.

  • Work with Alumni & Parent Engagement to provide an Orientation and welcome event for parents and families of incoming students.

  • Primary responsibility for communication to new students, parents and various campus constituents.

  • Answer questions and inquiries regarding NSO in a timely fashion.

  • Support all NSO activities including welcome session, service events, common reading, and other activities.

  • Maintain the NSO budget and make prudent decisions regarding resources.

New Student Peer Mentor Program (30% of the time)
  • Develop the marketing and recruitment of NSPMs. Coordinate with other offices (including Campus Living and Inclusion and Multicultural Engagement) and their respective student leader hiring processes.

  • Lead screening and selection process for NSPMs.

  • Develop training materials that assist NSPMs in providing an inclusive and welcoming environment for their mentees that values diversity and aids NSPMs in building relationships with their mentees.

  • Coordinate with campus partners (e.g. Counseling Center) to provide appropriate training to the NSPMs.

Operational & Logistical Support (20% of the time)
  • Coordinate with College Outdoors and other departments that host NSTs to ensure accurate recruitment and marketing information. Share appropriate information with Admissions for recruitment purposes.

  • Coordinate with Admissions, as needed, to make edits to the NST application in Slate in addition to new student communication via Slate.

  • Collaborate with Campus Living in implementing the new student move-in operation

  • Assist with management of FYE sponsored NSTs including application management, student leader hiring logistics, and compensation.

Supervision (20% of the time)
  • Hire and supervise the FYE student director and assistant positions that assist with NSO development and implementation and assists in the training and supervision of NSPMs.

  • Develop and lead regular professional development opportunities for NSPMs

  • Encourage and build mutual trust, respect, and cooperation among employees.

  • Establish and maintain a diverse, inclusive, and productive team.

ADDITIONAL DUTIES:
  • Collaborate with Institutional Research to ensure appropriate assessment data is collected around NSO and NSPM programming.

  • Work closely with other institutional offices in Admissions, Budget Office, Student Accounts, Campus Living, and Campus Dining, ensuring that reports, data, and information is provided in a timely manner.

MINIMUM QUALIFICATIONS:
  • Bachelor's degree - may be satisfied with advanced training or a combination of education and relevant training/experience

  • 1+ year of experience in a higher education institution working directly with students OR 1+ year of experience with onboarding students/young adults in an educational setting

  • Proficient with Office Suite (e.g., Google, Word, etc.)

PREFERRED QUALIFICATIONS:
  • Master's degree in student affairs, education, or counseling or a combination of education and relevant training/experience

  • 2-5 years of relevant experience

  • Website management

  • Database management

WORK SCHEDULE:
  • Full Time (1.0 FTE), Monday - Friday

  • 37.5 hours/week

  • Benefits Eligible: Yes

PAY RATE:
  • Starting at $48,000 per year with consideration for experience

PHYSICAL REQUIREMENTS:
  • General office environment

  • Regular office hours

  • Prolonged periods of sitting at a desk, working on a computer

  • Communicate effectively via phone, email, online meetings, and in person

  • Must be able to lift up to 15 pounds at times

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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