Finance & Grants Specialist
The Finance and Grant Specialist will support the Finance Manager
and Assistant Dean of Finance and Administration with a variety of
financial, grant, and administrative services. The Finance and
Grant Specialist will provide analysis, proposal financial support,
and reconciliation reports for Community Legal Services (CLS),
California Victims Resource Center (CVRC), and the Law School
- Manage competition and faculty travel budgets. Work with
program leads to ensure all policies and procedures are adhered to
for travel and provide trending reports and forecasts to
departments. Monitor all expenditures and reconcile accounts.
Regularly meet with program leads to review account status.
- Assist with competition team registration and travel
- Coordinate all grant RFA/ RFP documents for electronic storage
and facilitate the Cayuse and Cobblestone databases to navigate
grants and contracts through the internal approval process.
- Prepare account and index reconciliations, payment
authorizations, journal entries, payroll redistributions and budget
- Set up vendors in the Account Payable system for CLS, CVRC, and
Law School Administration.
- Assist with financial transactions with vendors and process
accounts payable and/or reimbursements and ensure transactions are
allowable within the grant or contract.
- Assist Finance Manager with providing detailed monthly and
quarterly reports to program leads.
- Ensure financial compliance in accordance with the funding
agency, federal, state, and University requirements are met.
- Reconcile and process Pro-Card purchases for CLS, CVRC, and Law
- Assist with the coordination of events for CLS, CVRC, and Law
School Administration. Provide logistical support not limited to
reserving spaces, arranging IT support, guest travel and processing
- Resolve routine and complex problems with minimal consultation;
handle multiple assignments and prioritizes in a constantly
changing work environment; recognize and improve administrative and
operational processes as needed.
- Perform other duties and special projects as assigned.
University of the Pacific recognizes that diversity, equity, and
inclusion is foundational to the success of our valued students and
employees. We prioritizes policy and decision-making that
demonstrates awareness of, and responsiveness to, the ways
socio-cultural forces related to race, gender, ability, sexuality,
socio-economic status, etc. impede or propel students, faculty and
- Bachelor’s Degree (Two (2) years of full time experience in the
same/similar position is equal to one (1) year of completed post
high school education coursework).
- Two (2) years of experience working with budgets or financial
- Bachelor’s Degree.
- Five (5) years of experience working with budgets or financial
- Strong verbal, written, organizational, and interpersonal
- Ability to maintain rules of confidentiality and perform
detailed work with accuracy and efficiency.
- Work effectively under deadlines; perform independent research
in carrying out administrative duties.
- Handle multiple project assignments and determine proper course
of action to meet deadlines.
- Ability to develop and establish relationships at all levels
and in cross-cultural environments. Willingness to demonstrate
diplomacy, tact, and innate sense of customer service.
- Advanced skills in MS Outlook, Word, Word Perfect, Excel and
- Experience with database management and internet research.
- Experience and sensitivity in working with people of diverse
backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity,
and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices
and knowledge in their work.
The physical demands described here are representative but not
definitive of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Some lifting of materials (20 lbs or less). Bending, stretching,
reaching required. Sitting for long periods of time
Work Environment/Work Week/Travel:
Work performed during standard business hours. May require
occasional evening and weekend hours to complete tasks.
Valid driver’s license required. Incumbent must also be able to
meet the University’s fleet rules and be eligible to drive for
University business. The University and its insurance carrier
reserves the right to exclude applicants based on their driving
$18.09 - $23.96 per hour. We consider factors
such as, but not limited to, scope and responsibilities of the
position, candidate’s qualifications, internal equity, as well as
market and organizational considerations when extending an
Background Check Statement:
All applicants who receive a conditional offer of employment are
required to execute a release and authorization for a background
To apply, visit https://pacific.peopleadmin.com/postings/27145
University of the Pacific is an affirmative action and equal
opportunity employer dedicated to workforce diversity. In
compliance with applicable law and its own policy, Pacific is
committed to recruiting and retaining a diverse faculty and staff
and does not discriminate in its hiring of faculty and staff, or in
the provision of its employment benefits to its faculty and staff
on the basis of race, color, religion, national origin, ancestry,
age, genetic information, sex/gender, marital status, military and
veteran status, sexual orientation, medical condition, pregnancy,
gender identity, gender expression, or mental or physical