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University of the Pacific
California, United States
Salary Not specified
Date posted
Nov 27, 2023

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Finance & Grants Specialist

Primary Purpose:
The Finance and Grant Specialist will support the Finance Manager and Assistant Dean of Finance and Administration with a variety of financial, grant, and administrative services. The Finance and Grant Specialist will provide analysis, proposal financial support, and reconciliation reports for Community Legal Services (CLS), California Victims Resource Center (CVRC), and the Law School Administration.

Essential Functions:
  • Manage competition and faculty travel budgets. Work with program leads to ensure all policies and procedures are adhered to for travel and provide trending reports and forecasts to departments. Monitor all expenditures and reconcile accounts. Regularly meet with program leads to review account status.
  • Assist with competition team registration and travel arrangements.
  • Coordinate all grant RFA/ RFP documents for electronic storage and facilitate the Cayuse and Cobblestone databases to navigate grants and contracts through the internal approval process.
  • Prepare account and index reconciliations, payment authorizations, journal entries, payroll redistributions and budget analysis reports.
  • Set up vendors in the Account Payable system for CLS, CVRC, and Law School Administration.
  • Assist with financial transactions with vendors and process accounts payable and/or reimbursements and ensure transactions are allowable within the grant or contract.
  • Assist Finance Manager with providing detailed monthly and quarterly reports to program leads.
  • Ensure financial compliance in accordance with the funding agency, federal, state, and University requirements are met.
  • Reconcile and process Pro-Card purchases for CLS, CVRC, and Law School Administration.
  • Assist with the coordination of events for CLS, CVRC, and Law School Administration. Provide logistical support not limited to reserving spaces, arranging IT support, guest travel and processing event documentation.
  • Resolve routine and complex problems with minimal consultation; handle multiple assignments and prioritizes in a constantly changing work environment; recognize and improve administrative and operational processes as needed.
  • Perform other duties and special projects as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritizes policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff.

Minimum Qualifications:
  • Bachelor’s Degree (Two (2) years of full time experience in the same/similar position is equal to one (1) year of completed post high school education coursework).
  • Two (2) years of experience working with budgets or financial reporting.

Preferred Qualifications:
  • Bachelor’s Degree.
  • Five (5) years of experience working with budgets or financial reporting.
  • Strong verbal, written, organizational, and interpersonal skills.
  • Ability to maintain rules of confidentiality and perform detailed work with accuracy and efficiency.
  • Work effectively under deadlines; perform independent research in carrying out administrative duties.
  • Handle multiple project assignments and determine proper course of action to meet deadlines.
  • Ability to develop and establish relationships at all levels and in cross-cultural environments. Willingness to demonstrate diplomacy, tact, and innate sense of customer service.
  • Advanced skills in MS Outlook, Word, Word Perfect, Excel and PowerPoint.
  • Experience with database management and internet research.
  • Experience and sensitivity in working with people of diverse backgrounds and cultures.
  • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
  • Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Some lifting of materials (20 lbs or less). Bending, stretching, reaching required. Sitting for long periods of time

Work Environment/Work Week/Travel:
Work performed during standard business hours. May require occasional evening and weekend hours to complete tasks.

Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.

Hiring Range: $18.09 - $23.96 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.


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