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Grants and Financial Coordinator

Brown University
Rhode Island, United States
Salary Not Specified
Start date
Nov 25, 2023

Job Details

Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Job Description:

The Grants and Financial Coordinator provides administrative pre/post-award and financial services to the Department Manager, Chair, Graduate Students, Postdocs, Research Track Faculty, and Tenure Track Faculty who are Principal Investigators (PIs). Assists in preparing and reviewing all grant proposals for all department submissions using the Coeus grant management system and sponsor submission portals. Coordinates the submission of new and continuing grant proposals. Coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.

The position monitors grant-related finances and reconciles accounts in accordance with federal and nonfederal guidelines for the PIs. Effectively communicate award and financial policies to students, faculty, and staff. Uses Workday Financials to assist the Departments in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions, and expense approvals in the role of cost center manager.

This position handles confidential information and is expected to maintain and secure privacy. The position is hybrid/remote-eligible.

Major Responsibility:
  • Coordination of Pre-Award activity. Provides pre-award grant support to Graduate Students, Postdoctoral personnel, Staff, and Research/Tenure-track Faculty who are PIs.

  • Provides post-award sponsored research management, advice, and assistance for Graduate Students, Postdocs, Research and Tenure-Track Faculty, who are PIs, as well as oversees spending on all grant accounts)

  • Provides Workday financial support with financial reporting, summer salary, effort certification, and payroll costing.

Education and Experience:
  • Bachelor’s degree or equivalent combination of education/experience. A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering, or Math is preferred.

  • Strong organizational, administrative, and time management skills.

  • Proficiency in Microsoft Office Programs (Word, Excel, PowerPoint), Web-based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro

  • Excellent math skills.

  • Flexible, service-oriented and resourceful.

  • Effective oral and written communication skills are used to elicit and communicate information, analyze data, and prepare /present clear, informative, and concise materials.

  • File management skills.

  • Willingness and interest to continue learning.

  • Ability to work under pressure in a deadline-oriented environment.

  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Why Brown?

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance ; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

Recruiting Start Date:


Job Posting Title:

Grants and Financial Coordinator


Office of the Dean of the Faculty


Grade 8

Worker Type:


Worker Sub-Type:


Time Type:

Full time

Scheduled Weekly Hours:


Position Work Location:

Remote Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.


Brown University

Founded in 1764, Brown is a nonprofit leading research university, home to world-renowned faculty, and also an innovative educational institution where the curiosity, creativity and intellectual joy of students drives academic excellence.

The spirit of the undergraduate Open Curriculum infuses every aspect of the University. Brown is a place where rigorous scholarship, complex problem-solving and service to the public good are defined by intense collaboration, intellectual discovery and working in ways that transcend traditional boundaries. As a private, nonprofit institution, the University advances its mission through support from a community invested in Brown's commitment to advance knowledge and make a positive difference locally and globally.

Brown is a leading research university, where stellar faculty and student researchers deploy deep content knowledge to generate new discoveries on those issues and many more. What sets their work apart? Collectively, Brown's researchers are driven by the idea that their work will have a positive impact in the world.

Brown students and faculty are tackling the nation’s opioid crisis. Planning the next Mars landing site. Uncovering the locations of ancient civilizations. Advising world leaders on new political models. Exploring new frontiers in multimedia arts. In each of their intellectual endeavors, our scholars and researchers are uncommonly driven by the belief that their work must — and will — have an impact in their communities, in society and the world.

We are a learning community grounded in a commitment of respect for the diversity of viewpoints that is fundamentally essential to intellectual discovery. We encourage the right of all individuals to express ideas and perspectives — and we embrace the value of vigorous debate in pursuit of knowledge.

Providence, Rhode Island — Brown's home for more than two and a half centuries — is a vibrant place to live, work and study, a stimulating hub for innovation, and a city rich in cultural diversity. 

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