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Development Assistant, Donor Relations

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Start date
Nov 22, 2023

Job Summary

CU Boulder Advancement encourages applications for a Development Assistant, Donor Relations ! The Development Assistant operates as a key support member of the Donor Relations team and is an essential part of the Office of Advancement at the University of Colorado Boulder. Under the guidance of the Senior Director, Donor Relations, this position provides administrative support for a hard-working and collaborative advancement team.

This position will work on a broad array of administrative duties that are variable and complex in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define our culture and drive our engagement and fundraising success.

At CU Boulder Advancement, we allocate time and resources to diversity, equity, and inclusion (DEI). Our efforts contribute directly to our division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, we commit to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in our community. (Oppressive ideologies include racism, sexism, ableism, heterosexism, and other “isms” that cause harm. This list is not exhaustive and may evolve in our pursuit of collective liberation.) Embracing our responsibility to lead and model helps promote the culture we desire while supporting our internal and external constituents. Accountability for our dedication to DEI is established through specific individual and team goals that evaluate our progress and growth.

What Your Key Responsibilities Will Be

Administrative Support
  • Strategize and complete travel arrangements (which may include detailed itineraries reflecting appointments with donors and events) for the Senior Director of Donor Relations.
  • Assist fellow team members in arranging travel and associated itinerary/expense reports.
  • Uses data from donor database to create requested reports, spreadsheets, and donor correspondence.
  • Initiate, schedule and coordinate internal and external meetings for the Donor Relations advancement team.
  • Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation.
  • Prepare and review content, provide copy-editing, design, and administrative support.
  • Monitor and record donations and event payments.
  • Process donor checks and gifts.
  • Process and route documentation for fund agreements, recognition, and other gift administration requests for leadership approval.
  • Provide event support and preparation as necessary.
  • Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
  • Assistance with special projects.
Donor Cultivation & Stewardship Support
  • Prepare briefing documents for donor stewardship events, meetings, and travel.
  • Update donor database with notes, stewardship information, contact reports, and tasks to ensure the most current and relevant information is available. Share information with other team members.
  • Maintain/create donor lists to aid donor stewardship actives and ensure project standards and deadlines are adhered to.
  • Maintain and ensure accessibility of campus stewardship practices & essential materials, including a comprehensive calendar of stewardship initiatives for divisional awareness.
  • Provide administrative support scheduling, creating agendas, preparing files and meeting summaries for standing stewardship meetings and stewardship reviews.
  • Receives and responds to donor/constituent inquiries, event responses and other stewardship correspondence.
Office Management
  • Answer and direct phone calls; screen phone messages and distribute/follow-up as necessary.
  • Receive, process and distribute unit mail/inter-office correspondence.
  • Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory and storage maintenance.
  • Pays and approves PO’s and IN’s and acts as liaison with Procurement Services to ensure compliance with university fiscal policies.
  • Maintain detailed budget tracking spreadsheets, including current fiscal year projections against prior expenditures.
  • Serve as a liaison between the Donor Relations advancement team and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff.
  • Resolve IT/software related issues for the team.
  • Coordinate staff onboarding and offboarding.
  • Acts as Donor Relations golf cart liaison; includes coordination of usage and maintenance as needed.
  • Hire/manage student employees.
What You Should Know
  • This position has the ability to work a hybrid schedule with some days on campus and some days remote.
  • This position will occasionally be required to work evenings/weekends.
What We Can Offer
  • The salary range is $50,000- $55,000 annually.
  • Relocation assistance is available within department guidelines.

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be supported. Be yourself. Be Boulder.

What We Require
  • Combination of education and experience equivalent to a bachelor’s degree (4 years).
  • 1+ years of direct work experience.
What You Will Need
  • Strong verbal and written communication skills.
  • Strong attention to detail and accuracy in completing tasks.
  • Sense of curiosity and the desire to find solutions to complex problems.
  • Strong customer service skills.
  • Ability to navigate and manage various databases.
  • Ability to manage multiple tasks simultaneously and adapt to changing priorities; be able to appropriately manage time and meet deadlines.
  • Ability to embrace the shared values of the Office of Advancement.
  • Ability to exercise a high degree of diplomacy, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
  • Ability to operate independently; has a self-learner/self-starter mentality.
  • Understanding of data compliance and integrity.
Software used: Microsoft Office products, Salesforce, Zoom, Smartsheet, Cognos/Advancement Intelligence ("AI"), Marketing Cloud, Cvent (or other RSVP systems), Marketplace, Concur, m-Fin, DocuSign, Qualtrics, Graduway, Workfront, Trello and Google documents.

What We Would Like You to Have
  • Experience in or understanding of a non-profit or higher education environment.
  • Experience working in customer service and/or an operations oriented role.
Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by December 4, 2023 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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