CU Boulder Advancement
encourages applications for a
Development Assistant, Donor Relations
! The Development
Assistant operates as a key support member of the Donor Relations
team and is an essential part of the Office of Advancement at the
University of Colorado Boulder. Under the guidance of the Senior
Director, Donor Relations, this position provides administrative
support for a hard-working and collaborative advancement
This position will work on a broad array of administrative duties
that are variable and complex in nature and is tasked with
exercising a high level of discretion and confidentiality,
especially as it relates to assigned responsibilities with donors,
faculty, staff and other constituents. This role applies skills and
knowledge in multiple administrative functions, but many
responsibilities reflect a distinct Advancement component.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
CU Boulder Advancement
is committed to a culture of joy,
motivated by collaboration, passionate about excellence and driven
by impact. These four values define our culture and drive our
engagement and fundraising success.
At CU Boulder Advancement, we allocate time and resources to
diversity, equity, and inclusion (DEI). Our efforts contribute
directly to our division’s core values and to advancing CU
Boulder’s mission through impactful fundraising and engagement
results. As a team and as individuals, we commit to learning about
and challenging systems, policies, and practices that enable
oppressive ideologies to recur in our community. (Oppressive
ideologies include racism, sexism, ableism, heterosexism, and other
“isms” that cause harm. This list is not exhaustive and may evolve
in our pursuit of collective liberation.) Embracing our
responsibility to lead and model helps promote the culture we
desire while supporting our internal and external constituents.
Accountability for our dedication to DEI is established through
specific individual and team goals that evaluate our progress and
What Your Key Responsibilities Will Be
Donor Cultivation & Stewardship Support
- Strategize and complete travel arrangements (which may include
detailed itineraries reflecting appointments with donors and
events) for the Senior Director of Donor Relations.
- Assist fellow team members in arranging travel and associated
- Uses data from donor database to create requested reports,
spreadsheets, and donor correspondence.
- Initiate, schedule and coordinate internal and external
meetings for the Donor Relations advancement team.
- Prepare and distribute various administrative materials
including financial and administrative reports and personal letters
of invitation, thanks, explanation, information, and
- Prepare and review content, provide copy-editing, design, and
- Monitor and record donations and event payments.
- Process donor checks and gifts.
- Process and route documentation for fund agreements,
recognition, and other gift administration requests for leadership
- Provide event support and preparation as necessary.
- Proactively engage with the division’s Administrative Team
(A-Team) and attend scheduled meetings.
- Assistance with special projects.
- Prepare briefing documents for donor stewardship events,
meetings, and travel.
- Update donor database with notes, stewardship information,
contact reports, and tasks to ensure the most current and relevant
information is available. Share information with other team
- Maintain/create donor lists to aid donor stewardship actives
and ensure project standards and deadlines are adhered to.
- Maintain and ensure accessibility of campus stewardship
practices & essential materials, including a comprehensive
calendar of stewardship initiatives for divisional awareness.
- Provide administrative support scheduling, creating agendas,
preparing files and meeting summaries for standing stewardship
meetings and stewardship reviews.
- Receives and responds to donor/constituent inquiries, event
responses and other stewardship correspondence.
What You Should Know
- Answer and direct phone calls; screen phone messages and
distribute/follow-up as necessary.
- Receive, process and distribute unit mail/inter-office
- Prepare and submit expense reports; prepare purchase
requisitions for various office needs; maintain office supply
inventory and storage maintenance.
- Pays and approves PO’s and IN’s and acts as liaison with
Procurement Services to ensure compliance with university fiscal
- Maintain detailed budget tracking spreadsheets, including
current fiscal year projections against prior expenditures.
- Serve as a liaison between the Donor Relations advancement team
and various internal and external constituents. Research and gather
information on various topics as necessary and expedite the flow of
information to staff.
- Resolve IT/software related issues for the team.
- Coordinate staff onboarding and offboarding.
- Acts as Donor Relations golf cart liaison; includes
coordination of usage and maintenance as needed.
- Hire/manage student employees.
What We Can Offer
- This position has the ability to work a hybrid schedule with
some days on campus and some days remote.
- This position will occasionally be required to work
- The salary range is $50,000- $55,000 annually.
- Relocation assistance is available within department
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be supported. Be yourself. Be Boulder.
What We Require
What You Will Need
- Combination of education and experience equivalent to a
bachelor’s degree (4 years).
- 1+ years of direct work experience.
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy in completing
- Sense of curiosity and the desire to find solutions to complex
- Strong customer service skills.
- Ability to navigate and manage various databases.
- Ability to manage multiple tasks simultaneously and adapt to
changing priorities; be able to appropriately manage time and meet
- Ability to embrace the shared values of the Office of
- Ability to exercise a high degree of diplomacy, discretion, and
collaboration in working with a diverse range of constituents
including employees, students, volunteers, alumni, donors, and
- Ability to operate independently; has a
- Understanding of data compliance and integrity.
Software used: Microsoft Office products, Salesforce, Zoom,
Smartsheet, Cognos/Advancement Intelligence ("AI"), Marketing
Cloud, Cvent (or other RSVP systems), Marketplace, Concur, m-Fin,
DocuSign, Qualtrics, Graduway, Workfront, Trello and Google
What We Would Like You to Have
- Experience in or understanding of a non-profit or higher
- Experience working in customer service and/or an operations
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by December 4, 2023
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: