Administrative Assistant (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District
SHORT-TERM, TEMPORARY STAFF POOL
This recruitment is being conducted to fill temporary assignments
for the upcoming semester that can begin as soon as summer 2023.
Applications for Short-Term, Temporary Staff pools are continually
accepted (unless otherwise specified) by the District and will be
added to the application pool for review by hiring authorities on
an as-needed basis. Should you be invited for an interview, you
will be contacted by a District representative.
To perform responsible and confidential administrative and
secretarial duties for a Director or Dean; to represent the
assigned Director or Dean's office with district staff and the
public; and to provide administrative and technical support to
assigned projects and programs.
This is a temporary, hourly position, with possible assignments
located at either WVMCCD campus:
- Mission College, Santa Clara, CA
- West Valley College, Saratoga, CA
Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours
may vary depending on departmental needs.
Salary and Benefits:
Due to the temporary nature of this position, benefits are not
Any combination of experience and education that would provide the
required knowledge and abilities is qualifying. A typical way to
obtain the required knowledge and abilities would be:
Examples of Duties and Responsibilities:
- Two years of responsible office administrative support
experience, preferably in an educational environment, or two years
of experience similar to an Office Coordinator with the West
Valley-Mission Community College District; AND
- Equivalent to the completion of the twelfth grade, supplemented
with college level courses in business or accounting.
Duties may include, but are not limited to, the following:
For more information on this position and to apply, please visit
our website at the following link: wvm.peopleadmin.com
- Perform a wide variety of complex, responsible, and
confidential administrative and secretarial duties for an assigned
Director or Dean; research and analyze routine administrative
projects; prepare first draft reports on administrative
- Establish and coordinate office activities and schedules;
establish methods for office operations; implement office policies
and procedures; develop and recommend office procedures and
systems; ensure smooth office operations.
- Participate and assist in the development and administration of
an assigned budget; prepare budget reports; compile annual budget
requests; track, monitor and control expenditures; coordinate
related budgets; assure expenditures from categorical funds comply
with applicable regulations.
- Research, compile, and analyze background data; perform routine
and special administrative activities and projects; prepare
independent draft reports and documentation; maintain records and
files regarding administrative activities; prepare agendas for a
variety of meetings, committees, and groups.
- Coordinate and implement assigned program activities of an
operational area of assignment; prepare status reports and
documents related to program activities.
- Review, verify, and process documents related to administrative
and program activities such as invoices, contracts, grants,
certificates, claims, legislation and other specialized documents;
verify eligibility requirements and coordinate with outside
- Provide follow up to assignments given to management and/or
operations staff by an assigned Director or Dean; provide status
reports to an assigned Director or Dean; assist in coordinating,
preparing, and producing staff reports.
- Facilitate communications between assigned supervisor, other
administrators, students, academic staff, and other offices,
educational institutions or public agencies.
- Order and purchase supplies for administrative operations;
perform accounting functions related to ordering supplies,
equipment, and services; make budget transfers as appropriate.
- Maintain time card and payroll records; maintain administrative
files and records for personnel including employee evaluations and
- Coordinate and make travel arrangements; maintain appointment
schedules and calendars; arrange meetings and conferences.
- Perform related duties as assigned.
Applicants who, due to a disability, require accommodations to
complete the application, testing or interview process, please
contact Human Resources at (408) 741-2174 to arrange for
West Valley-Mission Community College District is an Equal