Administrative Assistant I
North Orange County Community College District
CC Counseling & Student Development
Percentage of Employment:
Months of Employment:
11 Months Per Year
Monday - Friday, 8:00 am - 5:00 pm (Schedule
and shift are subject to change in accordance with department
Performs detailed administrative duties in support of one or more
functional areas, departments or administrators within established
rules and regulations; coordinates daily activities to assure
efficient operations; issues and tracks materials and items
distributed to instructors, students, the public, or departments;
answers questions requiring judgment, knowledge and explanation of
Types routine correspondence, memos, letters, agendas, and lists;
revises schedules, forms, reports, records, and other information;
compiles statistical information for use in reports; attends
meetings and takes minutes; initiates and answers telephone calls;
screens and directs calls; schedules appointments and meetings;
routes and distributes incoming mail and other materials; prepares
outgoing mail and packages.
Assists faculty, staff and students; orders textbooks; prepares,
distributes, and collects course materials; assists students with
orientation and registration; administers and collects tests;
maintains lists and mailboxes for instructors.
Assists with special projects, receptions and events as assigned;
maintains calendar of activities; distributes promotional and
informational materials; maintains current mailing lists.
Processes forms, transcripts and applications; verifies data for
accuracy, completeness and compliance within established
procedures; enters data into computer system; processes time
sheets; maintains confidential files, data and records.
Collects and accounts for fees and other monies received; maintains
ledgers and other financial records as assigned.
Orders and tracks supplies and prepares purchase requisitions;
assists in tracking budgets and expenditures; may assist with
preparing banking deposits.
Trains and provides work direction and guidance to others as
Learns and applies emerging technologies and advances as necessary
to perform duties in an efficient, organized, and timely
Participate in District/College efforts to increase the diversity
of faculty and staff and to address student achievement gaps;
active assistance in the creation of a welcoming and inclusive work
and educational environment; attend and participate in diversity,
equity and inclusion trainings and events.
Performs related duties as assigned.
POSITION IS GRANT FUNDED
This position is responsible for performing a variety of
specialized administrative duties to support one or more functional
areas, departments or administrators; and assisting in the
coordination of office functions to assure efficient operations.
This requires specialized knowledge in the specific area supported
(e.g. financial aid, student services, health services, various
instructional areas, and any other departments).
The Administrative Assistant I maintains frequent contact with
various departments and personnel, faculty, students and the
Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and
Knowledge of applicable sections of State Education Code and other
Knowledge of organization, policies, and rules of assigned
department or program
Knowledge of modern office practices, procedures and
Knowledge of record-keeping techniques
Knowledge of basic bookkeeping procedures
Knowledge of correct English usage, grammar, spelling, punctuation,
Knowledge of various computer software applications
Ability to interpret, apply and explain rules, regulations,
policies and procedures
Ability to make arithmetic calculations quickly and
Ability to type at 50 wpm from clear copy
Ability to operate a variety of office equipment such as
calculator, computer, copier, etc.
Ability to analyze situations accurately and adopt an effective
course of action
Ability to plan, organize and prioritize work
Ability to work independently with little direction
Ability to complete work efficiently with many interruptions
Ability to work confidentially with discretion
Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to communicate effectively, both orally and in
Ability to understand scope of authority in making independent
Ability to review situations accurately and determine appropriate
action according to established guidelines
Ability to establish and maintain effective working relationships
High school diploma or GED
Minimum two (2) years prior administrative, secretarial or clerical
Commitment to diversity. All applicants must have demonstrated
sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, disability, gender, gender identity,
sexual orientation, and ethnic backgrounds of community college
students, faculty and staff. The applicant must be able to
demonstrate how their experience with these factors relates to
successfully achieving the goals of the position.
The ability to address the needs of diverse student and/or employee
Prior experience in approaching work and interactions with
colleagues and/or students in an equity minded manner. Ability to
provide an inclusive and welcoming work/educational
College or District office environment; subject to constant
interruptions and frequent interaction with others; sitting for
long periods at a time (up to 2-3 hours); repetitive use of upper
extremities including hand coordination activities.
$5,032 - $6,048 Per Month
Number of Vacancies:
Special Instructions Summary: Work Schedule:
District employees can apply for the Flexible/Hybrid Work Program,
working a hybrid schedule of remote work and in-person each week.
Approval and number of in-person days may vary by
position/department. Questions regarding the work schedule may be
discussed with Hiring Manager if selected as an interview
This position is grant funded and exists based on
the availability of funds. Employment is contingent upon the
continuous availability of funds.
This is a classified position subject to a
one-year probationary period. Initial salary placement will be
determined by the Office of Human Resources in accordance with
Board Policy and is not negotiable. The candidate selected for
employment will be required to provide the following:
identification and employment eligibility as outlined in the
Immigration Reform and Control Act, fingerprints and required
medical certification pursuant to statue. NOCCCD will not sponsor
any visa applications.
The District may choose to fill one or more positions from this
recruitment within six (6) months.
To ensure consistency and fairness to all applicants, please do not
submit materials in addition to those requested. Additional
materials will not be considered or returned. Be sure to complete
all questions and sections of the application. For questions which
may not apply, indicate “N/A” (not applicable). Do not use terms
such as “see resume” or “see attached”.
The minimum required number of references for this position is
three (3) and will be requested at the finalist and/or offer of
employment phase of the hiring process.
All applications will be screened under a process of utmost
confidentiality by a committee of representatives from the college
community. Possession of the minimum qualifications does not ensure
Minimum Qualifications - Experience: One year of experience is
equivalent to 12 months of experience at a maximum of 40 hours per
week (full time). Applicable part-time experience will be converted
to the full-time equivalent for the sole purpose of meeting the
experience minimum qualification (Example: Twelve (12) months of
part time work experience is equivalent to six (6) months full
Minimum Qualifications - Education: 24 units are equal to one year
of education. As applicable, education must be from a regionally
accredited institution and verifiable on a legible unofficial
Reasonable accommodations for applicants with disabilities may be
requested by calling (714) 808-4810 at least three business days in
advance of the scheduled examination/interview date.
To apply, visit: https://nocccd.peopleadmin.com/postings/6686