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Advancement Assistant, Campaign & Data Insights

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Start date
Nov 21, 2023

Job Summary

The University of Colorado Boulder encourages applications for an Advancement Assistant for Campaign & Data Insights . The Advancement Assistant operates as a key support member of the Campaign Planning & Strategy and Data Insights teams and is a crucial part of the Office of Advancement. Under the guidance of the Sr. Director of Campaign Planning & Strategy and Sr. Director of Data Insights, this position provides administrative support for hard-working and collaborative advancement teams and will work on a broad array of projects and tasks.

This position will perform administrative duties that are variable and complex in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement and constituent engagement component.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define our culture and drive our engagement and fundraising success.

At CU Boulder Advancement, we allocate time and resources to diversity, equity, and inclusion (DEI). Our efforts contribute directly to our division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, we commit to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in our community. (Oppressive ideologies include racism, sexism, ableism, heterosexism, and other “isms” that cause harm. This list is not exhaustive and may evolve in our pursuit of collective liberation.) Embracing our responsibility to lead and model helps promote the culture we desire while supporting our internal and external constituents. Accountability for our commitment to DEI is established through specific individual and team goals that evaluate our progress and growth.

What Your Key Responsibilities Will Be

Administrative Support
  • Performs administrative support functions for the Campaign Planning & Strategy and Data Insights teams including: calendar management, setting and coordinating meetings and appointments, travel arrangements (which may include detailed itineraries reflecting appointments with donors), and expense report completion.
  • Uses data from donor database to create requested reports, spreadsheets, enter call reports, submit proposal and pipeline updates, and create internal and external correspondence, as requested.
  • Initiate, schedule and coordinate internal and external meetings for the Campaign Planning & Strategy and Data Insights advancement teams.
  • Serve as the procurement lead for the team by coordinating payment of vendors, completing expense reports, and other budget management tasks as assigned.
  • Provide support and preparation for meetings and events as necessary.
  • Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
  • Assistance with special projects.
  • Perform core tasks related to the comprehensive campaign, such as regular outreach to Advancement team members, management of a calendar for all campaign-related activities, and organization of campaign materials/resources.
  • Under the guidance of the Senior Director, support the planning and preparation for internal meetings as well as meetings/events that engage volunteer groups.
  • Assist with ad hoc projects and tasks as needed.
Data Insights
  • Use Excel, Salesforce and visualization tools (like Tableau and/or Power BI) to help identify trends and recommendations for Advancement Teams.
  • Assist with ad hoc reporting and data analysis projects as needed.
  • Assist with tracking engagement for CU Boulder School, Colleges and Units (SCUs).
Office Management
  • Answer and direct phone calls; screen phone messages and distribute/follow-up as necessary.
  • Receive, process and distribute unit mail/inter-office correspondence.
  • Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.
  • Serve as a liaison between the Campaign Planning & Strategy and Donor Insights teams and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff.
  • Resolve IT/software related issues for the team.
What You Should Know
  • This position has the ability to work a hybrid schedule with some days on campus and some days remote.
  • This position will occasionally be required to work evenings/weekends.
What We Can Offer
  • The salary range for this position is $50,000 - $55,000 annually.

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be diverse. Be inclusive. Be Boulder.

What We Require
  • Bachelor's degree or combination of education and experience will substitute on a year for year basis.
  • Minimum of 1 year of direct work experience.
What You Will Need
  • Strong verbal and written communication skills.
  • Strong attention to detail and accuracy in completing tasks.
  • Sense of curiosity and the desire to find solutions to complex problems.
  • Strong customer service skills.
  • Ability to navigate and manage various databases.
  • Ability to manage multiple tasks simultaneously and adapt to changing priorities; ability to appropriately manage time and meet deadlines.
  • Ability to embrace the shared values of the Office of Advancement.
  • Ability to exercise a high degree of diplomacy, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
  • Ability to operate independently; has a self-learner/self-starter attitude.
  • Understanding of data compliance and integrity.
Software used: Microsoft Office products, Salesforce, Zoom, Teams, LinkedIn, DocuSign, m-fin, Marketplace, Concur.

What We Would Like You to Have
  • Experience in or understanding of a non-profit or higher education environment.
  • Experience working in customer service and/or an operations focused role.
Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by December 4, 2023 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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