Administrative Assistant I
$19.95 - $21.15
Pay rates at Syracuse University are based on a combination of
factors including, but not limited to, the job responsibilities;
the candidate’s education, training, work experience and key
competencies; the university’s strategic priorities; internal peer
equity; applicable federal, state, local laws, grant funding and
contractual requisites; and external market analyses.
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Unionized Position Code
The Administrative Assistant in the Dean’s Office provides
administrative support to the Executive Assistant to the Dean,
Assistant Deans, and Committee Chairs. The position serves as the
first point of contact for the Dean’s Office and provides customer
service to all visitors to the suite. Works with the Executive
Assistant to the Dean to coordinate and complete administrative
processes, including faculty committee work and special
Job Specific Qualifications
- Bachelor’s degree or Associate’s degree with equivalent
combination of education and relevant experience preferred (3-5
years plus of working experience in administrative environment),
but not required.
- Experience in an academic setting strongly preferred.
- Strong organizational and communication skills (verbal and
- The ability to be part of a team, follow and provide direction,
and prioritize work simultaneously and accurately amidst constant
interruptions in a fast-paced environment is essential.
- This position requires the professional skills necessary for
discreet, effective, and courteous interaction with alumni,
faculty, administrators, staff, and students.
- This is a high profile and critical position that represents
the College of Law.
- It is essential that the person in this position exercise sound
judgement, confidentiality, well-developed communication skills,
professionalism, and tact when interacting with members of the
College of Law, University, and the public.
- Provide a range of support to the Executive Assistant to the
Dean, the Assistant Deans, and Committee Chairs as assigned. This
requires independent judgement with a high level of
- Serve as the first point of contact for the Dean’s Office for
students, faculty, staff, alumni, and others by phone, in-person,
and on email. Perform customer service duties by providing general
information and responding to inquiries and connect to appropriate
parties where applicable.
- Update College of Law website including faculty profiles,
faculty publications, and directory. Update the COL staff and
faculty database in Access. Update faculty attendance, syllabi
compliance, faculty workshops, and COL events in the COL metrics
where applicable. Update office signage as necessary.
- Responsible for the day-to-day operations of the Dean’s Office
including ordering office supplies, reconciling credit card
transactions, processing purchase requisitions, Interdepartmental
Orders, and other miscellaneous financial processing. Maintain
memberships and process related payments for organizations such as
American Bar Association ( ABA ), Association of American Law
Schools ( AALS ), American Society of International Law ( ASIL ),
and Lawyers Diary and Manual.
- Cross-train with other Administrative Assistants and support
staff in the Dean’s Office.
In addition to completing an online application, please attach a
resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university
with distinctive academics, diversely unique offerings, and an
undeniable spirit. Located in the geographic heart of New York
State, with a global footprint, and over 150 years of history,
Syracuse University offers a quintessential college
The scope of Syracuse University is a testament to its strengths: a
pioneering history dating back to 1870; a choice of more than 200
majors, 100 minors, and 200 advanced degree programs offered across
the University’s 13 schools and colleges; over 15,000
undergraduates and over 6,000 graduate students; more than a
quarter of a million alumni in 160 countries; and a student
population from all 50 U.S. states and 123 countries. For more
information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center
of New York State approximately 250 miles northwest of New York
City. The metro-area population totals approximately 500,000. The
area offers a low cost of living and provides many social,
cultural, and recreational options, including parks, museums,
festivals, professional regional theater, and premier shopping
venues. Syracuse and Central New York present a wide range of
seasonal recreation and attractions ranging from water skiing and
snow skiing, hiking in the Adirondacks, touring the historic sites,
visiting wineries along the Finger Lakes, and biking on trails
along the Erie Canal.
Syracuse University is an equal-opportunity, affirmative-action
institution. The University prohibits discrimination and harassment
based on race, color, creed, religion, sex, gender, national
origin, citizenship, ethnicity, marital status, age, disability,
sexual orientation, gender identity and gender expression, veteran
status, or any other status protected by applicable law to the
extent prohibited by law. This nondiscrimination policy covers
admissions, employment, and access to and treatment in University
programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the
military-connected community through its educational programs,
community outreach, and employment programs. After World War II,
Syracuse University welcomed more than 10,000 returning veterans to
our campus, and those veterans literally transformed Syracuse
University into the national research institution it is today. The
University’s contemporary commitment to veterans builds on this
historical legacy, and extends to both class-leading initiatives
focused on making an SU degree accessible and affordable to the
post-9/11 generation of veterans, and also programs designed to
position Syracuse University as the employer of choice for military
veterans, members of the Guard and Reserve, and military family
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in
which students, faculty, administrators, staff, curriculum, social
activities, governance, and all other aspects of campus life
reflect a diverse, multi-cultural, and international worldview. The
University community recognizes and values the many similarities
and differences among individuals and groups. At Syracuse, we are
committed to preparing students to understand, live among,
appreciate, and work in an inherently diverse country and world
made up of people with different ethnic and racial backgrounds,
military backgrounds, religious beliefs, socio-economic status,
cultural traditions, abilities, sexual orientations and gender
identities. To do so, we commit ourselves to promoting a community
that celebrates and models the principles of diversity and
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