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Administrative Coordinator I

Employer
University of Mississippi
Location
Mississippi, United States
Salary
Salary Not Specified
Date posted
Nov 22, 2023

Job Details



Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

This position provides administrative support to facilitate operation of the department. The incumbent is responsible for coordinating activities of the office, maintaining financial records, preparing reports, processing necessary forms and maintaining inventory.

Examples of Work Performed
  • Provides administrative support in managing the day-to-day operations of the department.
  • Maintains personnel files and initiates forms for various employment actions such as position posting and search processes, employee hiring, employee status changes, payroll and employment separations.
  • Coordinates the scheduling of facilities and the availability of equipment, supplies, and/or instructional materials.
  • Prepares and processes contracts related to the use of the facilities.
  • Coordinates the purchase, usage and repair of equipment, supplies, and materials.
  • Maintains information concerning equipment sources and vendors and makes recommendations concerning the repair or disposal of equipment.
  • Coordinates the fiscal affairs of the department and monitors budget expenditures.
  • Maintains, reconciles and balances accounts, prepares statistical reports on a periodic basis.
  • Processes requisitions, purchase orders, and oversees the receipt of supplies.
  • Prepares various reports and analyses reflecting facility usage along with appropriate recommendations or conclusions.
  • Processes appropriate travel records and forms according to University procedures.
  • Updates website and social media outlets for the department.
  • Coordinates work of assigned support staff and student workers.
  • Ensures all assigned tasks are in compliance with department, University, Southeastern Conference, and NCAA rules and regulations.
  • Performs similar or related duties as assigned or required.
Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Prepares and maintains fiscal year documents, current budget balances, and various reports and forms.
  2. Manages the daily administrative and operational functions of the department.


Minimum Education/Experience

Education:
Associate’s Degree from an accredited two-year college or university in Accounting, Business Administration, Management or a related field.

AND

Experience:
One (1) year of experience related to the above described duties.

AND

Certification: Incumbent must obtain Cardio Pulmonary Resuscitation (CPR) training and certification within the first two months of employment with recertification every two years and complete contact hours of staff development as defined by the Mississippi Department of Health, annually. (For Willie Price employees only)

Substitution Statement:

Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Salary/Wage Information
To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Offers are contingent upon completion of drug and alcohol screening. Selected candidates must submit and successfully pass the screening prior to employment and placement within the position.

Company

Ole Miss II

Founded in 1848, The University of Mississippi, affectionately known to alumni, students and friends as Ole Miss, is Mississippi's flagship university. Included in the elite group of R-1: Doctoral Universities - Highest Research Activity by the Carnegie Classification, it has a long history of producing leaders in public service, academics and business. With more than 24,000 students, Ole Miss is the state's largest university and is ranked among the nation's fastest-growing institutions. Its 15 academic divisions include a major medical school, nationally recognized schools of accountancy, law and pharmacy, and the Sally McDonnell Barksdale Honors College, renowned for a blend of academic rigor, experiential learning and opportunities for community action. The University of Mississippi embraces diversity and inclusion as core values and seeks to empower all members of the University community.

The university’s path to becoming the flagship university it is today has been marked by two decades of accelerated growth and prosperity. Student enrollment at UM has increased over 40 percent over the past seven years — illustrating the growing reputation and national draw of the university. We were the 10th-fastest growing university among public doctoral institutions over the period of 2005–2015. Over the past few years, the university has instituted dynamic new academic programs and greatly expanded its campuses with the completion of multiple major construction projects.  The 2018 U.S. News & World Report annual rankings of Best (Undergraduate) Colleges and Universities ranked the University of Mississippi No. 73 in the Top Public National Universities category.  The rankings reflect 15 indicators of academic excellence, including faculty resources, financial resources, and undergraduate academic reputation.  In 2016, indicating a major milestone, the university was elevated to the Carnegie R1 Highest Research Activity classification — placing it in the top 2.5 percent of colleges and universities nationwide. 

For ten consecutive years, The University of Mississippi has been voted by our staff as one of the great colleges to work for in the Chronicle of Higher Education’s survey, and has been widely recognized as one of the most beautiful campuses in America by Newsweek, the Princeton Review and USA Today. Sometimes called the “Cultural Mecca of the South,” Oxford has been the home of William Faulkner, John Grisham, Willie Morris, Barry Hannah and many more outstanding writers. In recent years, it has become known for its award-winning chefs and restaurateurs. Oxford is often recommended by many publications as a bucket list place to visit.

We build leaders, serve our community and our neighbors, and compete to win. We are a literary mecca, a research center, a launchpad for careers across the professions, a home away from home, and so much more. We are Ole Miss.

Committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries and benefits, an extensive support network, and above all, an enriching and highly collaborative community that is deeply passionate about our vision for higher education and public service.

The University of Mississippi offers exciting opportunities for career development and continuous learning. Every day is different, with new ideas, challenges, and benefits just around the corner—no matter which department you’re a part of. It’s an exciting place to build a meaningful career at any level.

Our University, like all institutions, is only as strong as our people. Our faculty, staff, and students represent an exceptional group of people with a rich diversity of talents and backgrounds. There’s no better place to start a great career than in Oxford, Mississippi.

Ole Miss

 

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