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Executive Assistant I - Office of the Chief Communications Officer

Executive Assistant I - Office of the Chief Communications Officer

Requisition ID
req2000

Department
Marketing & Communications

Campus
SY-Sylvania Campus

Employment Type
Confidential Exempt/Non-exempt

Best Consideration Date
Apply Immediately; This position will close once sufficient qualified applications have been received.

Position Summary

Portland Community College is looking for an enthusiastic and organized individual to join our team as an Executive Assistant, supporting the Chief Communications Officer (CCO) and the integration of our marketing, public relations, and media production units. Guided by the CCO, this role will work alongside departmental leadership to act as a strategic partner, operational liaison, and logistical support for the team. If this sounds like the perfect match for you, apply today!

See the classification description for additional information: https://www.pcc.edu/hr/employment/management-jobs/executive-assistant-i/

Candidate Profile

These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
  • Experience related to functional department management areas such as purchasing, requisition, contracts, grants, and complex budget management, including the collection of detailed background information and tracking for various projects.
  • Demonstrated ability to implement office management and project management practices, including scheduling, record-keeping, and working with multiple stakeholders across departments to distill information and navigate competing priorities.
  • Experience in updating and maintaining databases, online planning documents, information reports, etc., with great attention to detail.
  • Ability and ease with arranging all logistics pertaining to travel, conferences, webinars, etc. including pre-approval and p-card reconciliation.
  • Demonstrated experience and comfort with providing support for event planning, including management of departmentally-owned collateral and supplies.
  • Evidence of adaptability and flexibility in navigating changing work environments.
  • Interest in marketing, communications, and/or public relations fields.
Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

Associate’s Degree in business administration or related field (relevant experience may substitute for the degree requirement on a year-for-year basis).

One (1) year of progressively responsible administrative support experience.

Position Grade
GG

Starting Salary Expectations
Minimum $56,054 to range midpoint of $68,667. Placement will generally not exceed the mid-point, based on qualifications, experience, and internal equity.

Position Grade Salary Range
$56054 to $81281 Annual Salary

FTE
1

PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. After one year of management or confidential service, PCC also provides a 2% contribution to a 403(b) account for eligible management and confidential personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions.

Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- 14.67 hours of vacation leave per month
- 1 day of sick leave per month
- 11 holidays
- 3 additional personal leave days per year

For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits

View a complete list of PCC benefits .

Working Conditions and Physical Requirements

This job operates in a professional business office environment on a PCC campus, with frequent interruptions and irregularities in work schedule. While performing the duties of this job, the employee is regularly required to maintain a stationary position for long periods of time (sitting or standing); communicate with employees, partners, and stakeholders; and operate a computer to develop work products, communicate, and carry out responsibilities. Occasionally the employee is required to move about the campus to; attend meetings, access items, and utilize equipment, and, rarely, move or transport items up to 10 pounds.

Background Check Required
Yes

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
  • Veterans: DD214
  • Disabled Veterans: DD214 and Letter from the Department of VA
Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

Notice of the Availability of the Annual Security Report:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.

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