Assistant to the Executive Director
Educational Opportunity Center
Posting Link https://www.ubjobs.buffalo.edu/postings/46602
Professional Appointment Term
Posting Detail Information
The Assistant to the Executive Director
of the Buffalo Educational
Opportunity Center ( BEOC )
will provide high quality,
proactive administrative support to the Office of the Executive
Director, as well as other senior leadership, as necessary.
In this position, you will:
Outstanding Benefits Package
- Collaborate with BEOC faculty and staff on special projects and
events. Coordinate with staff to develop programs and special
- Prepare reports for the Executive Director (e.g., annual report
due to UCAWD, continuous improvement, monthly reports and student
- Assist with research and gathering information for weekly,
monthly and annual reports (e.g., Board reports, program
development, needs analysis for new programs, collect data on
comparable programs at surrounding institutions).
- Contribute to BEOC planning work with Executive Director on a
variety of initiatives (e.g., engage in preliminary planning and
marketing to enhance visibility of and enrollment in the BEOC
- Manage projects with the Executive Director (e.g., management,
assignment, and scheduling of speakers and all related matters for
the implementation of a BEOC Speaker Series; organize and schedule
participants in the BEOC Speaker Series, assist with BEOC retreat
design, development, and implementation).
- Provide administrative support for various operational aspects
of the Center including procurement, personnel appointment
processing, and EMS room management system.
- Schedule and oversee logistics for the Executive Director’s
appointment and meeting calendar, including coordinating travel
arrangements, creating, and submitting expense reports, scheduling
meetings, and preparing meeting materials, and taking minutes
- Initiate and prepare correspondence to BEOC employees, UB
campus offices, and external constituencies and partners, and be
able to assist with the creation and modification of various
documents (presentations, spreadsheets, etc.).
- Organize, expedite, and follow up on projects initiated by or
assigned to the Office of the Executive Director, which will
include providing administrative support at BEOC events either
during or outside of traditional work hours.
- Provide office reception, including responding to telephone
calls, opening, reviewing, sorting, and distributing mail in
accordance with staff assignments and responding to inquiries about
program and administrative activities and procedures.
Working at UB comes with benefits that exceed salary alone. There
are personal rewards including comprehensive health and retirement
plan options. We also focus on creating and sustaining a healthy
mix of work, personal and academic pursuit – all in an effort to
support your work-life effectiveness. Visit our benefits website to
learn about our
About the Buffalo Educational Opportunity Center
Educational Opportunity Center ( BEOC ), an adult education
enterprise, of the State University of New York, University Center
for Academic and Workforce Development ( UCAWD ), with an annual
enrollment of 1,940 students, is seeking applications for an
Assistant to the Executive Director, SL-2. The mission of BEOC is
to produce lifelong learners who are self-directed, empowered, and
committed to excellence. Residents of the surrounding Buffalo
community are provided a range of services designed to develop the
academic and workforce development skills necessary to become
self-sufficient. Programs and services are structured to adapt to
the needs of our students — as well as to the demands of our
community — and serve as first steps toward the attainment of
long-term educational and employment skills. To learn more about
the Buffalo Educational Opportunity Center, visit us online our
University at Buffalo is an affirmative action equal opportunity
employer and, in keeping with our commitment, welcomes all to apply
including veterans and individuals with disabilities.
- Bachelor’s degree from an accredited college or university with
1 year of public sector experience.
- Ability to prioritize, multi-task, work autonomously, exercise
discretion when making decisions, and handle a wide range of
questions and situations in an effective, efficient, and
- Excellent organizational, interpersonal, and verbal and written
- Self-motivated, detailed-oriented, work effectively under
pressure, and have the ability to effectively present information
in one-on-one and group situations.
- Ability to function in a team environment, work across
organizational boundaries, and be available to work weekends and
evenings if needed.
- An equivalent combination of education and experience will be
- Master’s degree from an accredited college or university with 2
years of public sector administrative support preferably in an
executive office environment.
- Experience producing marketing flyers and professional public
- Highly proficient in Microsoft Office Suite and other web-based
$55,000 - $65,000
Additional Salary Information
Special Instructions Summary
Pursuant to Executive Order 161, no State entity, as defined by the
Executive Order, is permitted to ask, or mandate, in any form, that
an applicant for employment provide his or her current
compensation, or any prior compensation history, until such time as
the applicant is extended a conditional offer of employment with
compensation. If such information has been requested from you
before such time, please contact the Governor’s Office of Employee
Relations at (518) 474-6988 or via email at email@example.com.
Is a background check required for this posting?
Background Check Notification
Director of Administrative Services
Deadline for Internal Applicants
Deadline for External Applicants
Date to be filled
Number of References Required
Reference Cutoff Date
Instructions to Applicant
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