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Office Manager

Employer
University of Idaho
Location
Idaho, United States
Salary
Salary Not specified
Date posted
Nov 21, 2023


University of Idaho

Office Manager


Location: Moscow

Division/College: College of Law

Employee Category: Classified

Pay Range: $22.21 per hour or higher commensurate with experience

FTE: 1

Full/Part Time: Full Time

Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as the first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:
  • Coordinating office functions and maintaining office processes, procedures, and records
  • Providing administrative support and coordinating activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
  • Responding to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
  • Supporting regular and non-routine meetings and events; coordinating complex travel arrangements
  • Composing and distributing meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
  • Maintaining individual and office calendars
  • Utilizing university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
  • May supervise or direct the work of others
  • Other duties as assigned


Minimum Qualifications:
  • High School Diploma or equivalent
  • Three years performing administrative or office support functions
  • Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
  • Using computer software and applications for word processing, spreadsheets, email and internet research


Preferred Qualifications:
Education:
  • Bachelor’s degree OR a combination of education and experience equivalent to at least five years of progressively responsible administrative experience


Experience:
  • Providing customer service
  • Two years of supervisory or management experience.
  • Using complex software (such as financial and personnel records management systems) while completing administrative tasks
  • Managing calendars and/or scheduling
  • Interpreting, applying, and explaining complex information such as regulations, policies or services
  • Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements


Physical Requirements & Working Conditions:



Required Licensures, Certifications or other


Posting Number: SP004131P

Posting Date: 09/21/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by October 5, 2023 will receive first consideration.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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