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Administrative Specialist III, Graduate Studies

University of Idaho
Idaho, United States
Salary Not specified
Date posted
Nov 21, 2023

University of Idaho

Administrative Specialist III, Graduate Studies

Location: Moscow

Division/College: College of Graduate Studies

Employee Category: Classified

Pay Range: $19.00 per hour or higher depending on education and experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:
  • Coordinating office functions and maintaining office processes, procedures, and records
  • Providing administrative support and coordinating activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
  • Responding to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
  • Supporting regular and non-routine meetings and events; coordinating complex travel arrangements
  • Composing and distributing meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
  • Maintaining individual and office calendars
  • Utilizing university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
  • May supervise or direct the work of others
  • Other duties as assigned

Minimum Qualifications:
  • High School Diploma or equivalent

  • Three years performing administrative or office support functions
  • Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
  • Using computer software and applications for word processing, spreadsheets, email and internet research

Preferred Qualifications:
  • Bachelors degree
  • Five years of experience providing student support in higher education
  • Experience:
    • Handling a variety of projects simultaneously that require a high degree of attention to administrative details.
    • Using publication and graphic design software.
    • Working in a content management system entering, retrieving and auditing data.
    • Interpreting, applying and explaining policies and procedures/rules and regulations
    • Working in a team environment
    • Knowledge of academic rules and regulations.

  • Familiarity with
    • FERPA and UI policies and procedures.
    • Understanding of college level administrative

Physical Requirements & Working Conditions:
  • Long periods of sitting and using a computer.
Long periods of sitting and using a computer.

Required Licensures, Certifications or other

Posting Number: SP004199P

Posting Date: 11/20/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
Review of applications will begin on December 4, 2023. Priority consideration will be given to applications received by that date.

For the required Letter of Qualification, provide examples of how you meet the required experience and additional preferred listed in the job description.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


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