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Program Management Specialist- Research and Sponsored Programs



Posting Details

Job Specification Information

Job Posting Number

S397NE

Position Title

Program Management Specialist- Research and Sponsored Programs

Class Title

Staff

Regular or Contingent II

Regular (PIN)

Desired Start Date

FLSA

Non-Exempt

Grade/Range

$43,404 - $57,503

Open Date

11/20/2023

Close Date

11/30/2023

Open Until Filled

No

Duties and Responsibilities

· Provides office management support to the Office of Research and Sponsored Programs
· Schedules office meetings, appointments; and other events and orders supplies and equipment for the office;
· Maintains calendar for the Assistant Vice President for Research
· Responds to Office inquiries from internal and external constituents;
· Manages and tracks mail (hard copy and email) and responds to moderately complex inquiries including status requests from PIs and project teams;
· Provides event planning support including logistics and project management support
· Makes referrals to pertinent staff, academic departments and others;
· Maintains manual and automated record- keeping filing systems for mail and other office records;
· Sorts and files documents; operates office equipment such as computers, calculators, facsimile machines and photocopiers;
· Collects, compiles, and analyzes pertinent data for internal and external reporting purposes.
· Assists with monitoring and reporting on grants and contracts that are administered by ORSP
· Develops and processes requisitions, budget forms, travel requests and reimbursements, and other documents for the office.
· Arranges complex and detailed travel plans and itineraries and preparing travel requests and reimbursement requests, compiling documents for travel related meetings for office staff;
· Designs and developing documents such as periodic newsletter and office announcements; assisting in collating and maintaining office procedures and the ORSP grants manual;
· Reconciles monthly university credit card account(s)
· Performs duties as assigned by the Assistant Vice President or designee.

Minimum Qualifications

These are the job duties for required of the position

Education

A Bachelor’s Degree is required.

Experience

Minimum two (2) years of experience in administrative or project management work required.

Knowledge Skills and Abilities
  • Experience in an office setting with office support and project management experience.
  • Demonstrate strong writing and oral communication and organization skills.
  • Have the capability to use new technology to increase productivity for the office.
  • Ability to work independently with a strong work ethic and Interact with all levels of staff, faculty, administrators and external constituents.
  • Ability to proofread and edit written documents.
  • Skill in various computer software packages including word processing, spreadsheets, database and presentation programs, internet, email and calendaring software.
  • Ability to establish and maintain effective work relationships and to interact in a courteous and efficient manner.
  • Ability to prioritize and execute multiple and continuing assignments with general instructions.
Conditions of Employment

Please be advised, COVID -19 vaccinations are encouraged but not required for faculty and staff to be employed at Bowie State University. This protocol is subject to change.

Other

This is a union position.

Bowie State University offers an excellent benefits package! This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser plans, dental, prescription, and life insurance, training and development, EAP ; and as eligible generous leave package including sick/bereavement, annual, personal; and winter and spring breaks.

Posting Detail Information

Special Instructions to Applicant

Quick Link for Internal Postings

https://bowiestate.peopleadmin.com/postings/3296

Pass Message

Fail Message

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * Do you have a minimum of two (2) years of experience in administrative or project management work?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents

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