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Research Administrative Coordinator

University of Oregon
Oregon, United States
Salary Not specified
Posted date
Aug 30, 2021

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Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Employment Level
Salary Band
Not specified
Employment Type
Full Time
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Research Administrative Coordinator

Job no: 528103
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants

Department: CAS Administration
Appointment Type and Duration: Regular, Ongoing
Salary: $52,000 - $65,000 per year
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0

Two positions available

Application Review Begins
September 15, 2021; position open until filled

Special Instructions to Applicants
Please submit: 1. the online application form; 2. a cover letter that describes how you meet the minimum qualifications for this position; 3. your resume. Your application should include contact information for three references. (We will not contact references unless you are a finalist for the position.)

Department Summary
The University of Oregon's (UO) College of Arts & Sciences (CAS) is a large and complex college that offers the core liberal arts and sciences curriculum at the University of Oregon. As of 2019, the majority of undergraduates at UO go on to pursue a degree in one of the College's 40+ undergraduate degree programs. CAS also has 30+ doctoral programs that produce approximately 75% of the Ph.D.s at the University of Oregon. CAS is home to approximately 750 faculty, over 1000 graduate employees, and around 200 administrative employees. CAS has annual budgeted operations expenditures of approximately $155 million and utilizes slightly more than half a million square feet of space spread over50 separate buildings both on- and off- campus.

The CAS Center for Research Services (CCRS) was instituted in spring 2020 to provide a central, shared services model of research support to CAS units served. All tenure-related faculty in CAS, across the Humanities, Social Sciences, and Natural Sciences divisions, are required to be engaged in an active research program and make original contributions to their respective fields of knowledge. This has resulted in approximately $55 million in grants and contracts from federal, state, and foundation sources for CAS. Initially supporting 12 departments with varying levels of research activity, the CCRS is expected to grow as more faculty and units opt in to its services.

Position Summary
The Research Administrative Coordinator (RAC) should be highly motivated, ambitious, organized, and communicative individual, to provide high-level research administrative support. The RAC will be responsible for a broad set of assignments related to the CCRS research portfolio. This position provides full life-cycle research administration and grant management services to faculty and affiliates. This position works closely with principal investigators throughout the project life cycle, from proposal development and submission to financial and progress reporting and closeout. The RAC will be responsible for managing the pre-award process for assigned units, including establishing deadlines and monitoring progress towards completion. This position also will manage post-award functions, including reviewing financial reports with project directors, forecasting and reconciling expenses, coordinating progress and final reports, and coordinating materials and information needed to respond to to sponsor requests. This position provides lead work and backs up other members of the CCRS team.

This position requires the consistent exercise of professional sensitivity, confidentiality, and independent judgement. It also requires comprehensive knowledge of University of Oregon grant administration policies and practices, as well as the ability to interpret, communicate, and apply the Oregon Administrative Rules, University policies and procedures, and the federal Uniform Guidance (CFR 200).

This position will interact regularly with external constituents, administrative colleagues, faculty, students, and sponsors in the public and private sectors. This position will report directly to the Research Services Manager and will play an essential role on the CCRS team.

Minimum Requirements
  • A Bachelor's degree** AND three (3) years of progressively responsible experience in research
    administration, administration of sponsored programs, and/or writing grant proposals.
    **Two (2) additional years of relevant work experience may substitute for a Bachelor's degree.
  • One (1) year of experience in developing, editing, and reviewing proposals, budgets, grants, and/or contracts for adherence to state and federal regulations.

    Professional Competencies
  • Knowledge of governmental and granting agency regulations pertaining to grants and contracts.
  • Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
  • Strong organizational and analytical skills with close attention to detail.
  • Strong writing and editing skills.
  • Ability to communicate effectively verbally and in writing with a variety of constituents.
  • Ability to work both independently and collaboratively in a team environment.
  • Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of, respect for, those from a broad array of cultures and backgrounds.

    Preferred Qualifications
  • Two (2) years of experience in developing, editing, and reviewing proposals, budgets, grants, and/or contracts for adherence to state and federal regulations.
  • Professional certifications, a Bachelor's or advanced degree in Research Administration, Business Administration, Management, Public Administration or a closely-related field.
  • One or more years of project management experience related to research or grant administration in higher education, research organizations or a related environment.
  • Experience with budget and financial management, with fund accounting experience preferred.
  • Experience with Microsoft Office and other software programs including: HRIS/FIS platforms/databases, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Docs.
  • Experience with grant management software (NIH Commons, FastLane, etc.)

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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