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Secretary - Villa Maria School of Nursing

Gannon University
Pennsylvania, United States
Salary Not specified
Start date
Nov 20, 2023

Secretary - Villa Maria School of Nursing

Position Summary:
The Secretary provides secretarial and administrative support for an academic or administrative unit(s). The successful candidate will be responsible for general secretarial and clerical duties, including data entry, support of program accreditation activities, communication with current and prospective students, faculty, and other internal and external campus partners, and other duties related to the application of departmental policies and procedures. Must be able to support and promote the University's Mission.

This position will be responsible for the following essential functions:

  • Accurately and independently prepare communications and reports for assigned academic unit(s), including accreditation and clinical education.
  • Prepare and maintain accurate student, faculty, and program files/data consistent with accreditation and university expectations.
  • Prioritize task initiation and completion consistent with the needs of the university and academic unit(s), considering criticality and complexity of the task.
  • Provide assigned academic unit(s) assistance with management of purchases, expenses, inventory, and budget data; monitors and maintains budget and inventory related documentation.
  • Assist academic unit(s) and student body with inquiries, data (as appropriate), exam proctoring, and onboarding requirements for clinical partners.
  • Facilitate necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners.
  • Assist academic unit(s) with event planning and coordination; available as necessary for university event assistance.
  • Perform other duties as assigned within the scope responsibility and requirements of the job.

We offer a generous benefits package for full-time employees.

  • Retirement Plan (403b) with 7.5% company match after one year of service
  • Medical, Dental, and Vision Coverage
  • Paid vacation time plus 18 paid holidays
  • Wellness programs
  • Tuition benefit for yourself and eligible dependents
  • Professional Development
  • Free gym Access

Application Procedure: Gannon University seeks excellence through inclusiveness and invites women and members of underrepresented groups to apply. A review of applications will begin immediately, and this position will remain open until filled. Gannon University is an Equal Opportunity Employer.

Required Qualifications:
Education: Educational background equivalent to a high school degree/GED.
Experience: Three years of general secretarial experience with a working knowledge of Microsoft 365 and Microsoft Office products and office equipment (e.g., computer, copier equipment, etc.).

Skills: Must possess the following skills: excellent verbal, written, proofreading, and organizational skills; the ability to read and comprehend work orders, written instructions, and procedure manuals; the ability to transcribe correspondence and enter data into records and logs with accuracy; the ability to perform basic mathematical calculations; the ability to multitask and prioritize responsibilities, seeking direction regarding courses of action; the ability to research and compile data; and the ability to interpret and communicate policy as directed.
University Mission: Must be able to support and promote the University’s Mission.

Preferred Qualifications:
Education: An associate’s degree in business is preferred.
Experience: Experience in a college or university environment is preferred.

Location: Erie, Pa
Employment Status: Full Time
Department: Villa Maria School of Nursing
Division: Col.Health Professions & Sci.
Subdivision: School of Health Professions

To apply, visit


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